10/18/25 Madelyn Pachilis
@The Christian Royer House
Embedded Files
*Event Timeline*
*Event Timeline*
Event Timeline - Pachillis.pdf*Event Floorplan*
*Event Floorplan*
pachilis floor plan final (1).pdf*Other Venue Notes*
*Other Venue Notes*
STAFF PARKING: In parking lot.
TRUCK PARKING:
Image below. Parking is next to the "New Kitchen Shed", which has electric and water. Photos under the first are of the kitchen setup.
Image below. Parking is next to the "New Kitchen Shed", which has electric and water. Photos under the first are of the kitchen setup.
*Event Menu*
*Event Menu*
Update Pachillis.pdfGENERAL SERVICE NOTES:
The VIP Server should offer hors d’oeuvres to the couple during photos, but they would also like a tray of appetizers and cocktails waiting for them at their sweetheart table when they enter the reception. Please plate these on the wooden Lib's Catering board, for the couple to keep.
GENERAL SERVICE NOTES:
The Bride has Celiac, so needs her items to be Gluten-Free
There will be two buffets (one on each side of the room)
The buffet labels MUST be labeled with the allergens in each dish
There is one guest with a garlic & onion allergy who will need a separate plate. All other guests with allergies will eat from the buffet
Rain plan for the ceremony will be under the pavillion; otherwise it will be by the lake
VIP TABLES/GUESTS:
The Father of the Bride (Rusty) is the "Bridezilla" even though the Bride is relatively laid back. Please prioritize him. He is also the owner of our accounting/bookeeping company.
The three closest to the Bride & Groom are VIP tables
SIGNATURE COCKTAILS/DRINK PREFERNECES:
There are no signature cocktails, and they are not big drinkers. They will let the staff know what they are in the mood for.
MEAL SELECTION(S) OF EVENT HOST(S):
The Bride has Celiac, so needs her items to be Gluten-Free
The Bride and Groom would like to go up to the buffet (not served individually)
CAKE CUTTING NOTES:
Top Tier: Funfetti Chocolate (Bride) / Bottom Tier: Raspberry Lemon (Groom)
UNREASONABLE HOSPITALITY:
2 stemless wine glasses with lighthouses on them. Madelyn recently lost her grandfather and has a tattoo of a lighthouse honoring him.
*Uniform*
*Uniform*
The uniform for this event Black Pants, Black Long Sleeve [Logo] Button Down and Black Non-Slip Shoes. HOWEVER, in the event of extreme temperatures, black [logo] polos will be permitted (on hot days), and black jackets will be permitted (on cold days) as long as they are free of any logos or designs.
Please ensure that your clothes are pressed and presentable. If you wish to arrive in a plain t-shirt for setup, that is permitted, but the t-shirt must be a solid color (preferably black or white) with no designs or words.
*POST-Event*
*POST-Event*
To better understand our strengths and areas of improvement, it is requested that Lib's Catering's staff complete an Event Evaluation Questionnaire after each event. We encourage you to be candid, as this is an opportunity to share your feedback on how we can learn and grow with each event.
Your arrival times and arrival locations can be found on your schedule in 7Shifts. You can also view the team members who are scheduled with you on the event, as well as your Event Manager's name and phone number(s).
PLEASE NOTE: If you have any questions regarding the execution of the event—including arrival delays, call-outs, parking, setup instructions, or specific team roles—please reach out directly to the event manager. They have the most detailed information about the event and are best equipped to handle your questions.
The staffing manager or other members of management may not be available during off-hours and are not the correct contacts for event-day questions. The event manager will also provide further details during your pre-shift meeting and address any concerns when you arrive.
*Note for Setup Crews*
*Note for Setup Crews*
The time listed on 7Shifts is the time you are to arrive at the VENUE. It is up to you to coordinate with the Warehouse Manager to determine the best time to pick up the supplies you need for set up (linens, glassware, cutlery, etc.). Sometimes this is best done the day before, and sometimes it is preferred on the day-of.
*Clocking In at Events*
*Clocking In at Events*
Remember to check in with your manager upon arrival to the event to clock in. Your time will not be recorded until you check in with the manager, so please make this your first priority upon arrival to the venue/event.
If for any reason there is not an Event Manager on this event, please record your arrival and departure times and email them after the event to JennForbes@LibsCatering.com.
OTHER HELFPUL DOCUMENTS
use the link to the Google Drive below to access other helpful documents, such as linen orders, meal selections, walkthrough notes, contract details, etc.
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