Absence Reporting
Only automatically-paid employees on the regular pay cycle are entitled to a bank of days.
Employees on the non-regular - or wage slip - pay cycle are not paid when they are absent.
If you are entitled to a bank of days, that information appears in a box on the right-hand side of the pay statement. You can also view your Bank of Days on the SSO under "Your Personal Payroll Info".
The number of days in your bank of days is calculated based on your salary percentage and how many days you are working throughout the school year (July 1 to June 30).
Annual moneyable days are the annual bank of sick days that are replenished each year. If you don’t use them all by the end of the school year, they are paid out to you. Or, if you are a class of employee who gets a vacation sheet, you are also given the option to add them to your vacation.
Non-moneyable days are a bank of back-up sick days that are given to you when you first become an automatically-paid employee of the board. You can only use them after your annual moneyable bank is exhausted for the year. This bank of days is never replenished or paid out, and whatever you do not use each year is rolled over and remains in that bank until it is exhausted.
Personal business / PLA days vary by employee group. Please consult the relevant section below.
Special leave absences and sick days cannot be attached to Winter break, March break or Summer break without a medical note. For more information, please contact HR at ext 31134.
Please note that family responsibility days are paid using annual moneyable days. If there is no balance in the annual moneyable days, family responsibility days will be unpaid.
Teachers
Teachers have a maximum of 8 special leave days per year. All special leaves absences deduct from this bank. The number of available days does not appear on your pay statement. For queries about the balance, please contact your school/centre secretary.
For more information about special leaves, please refer to the PTU Local Agreement on the SSO under Human Resources / Collective Agreements Article 5-14.02. Please note that most special leave absences require documentation, which should be provided to your school/centre secretary, and that other supporting information may be requested as well.
Teachers have 1 personal day as part of their special leaves. Once that personal day has been used, if another personal day is needed, teachers are now able to use a day from their annual moneyable days (sick bank) as a personal day. Please note that personal days cannot be consecutive, the request must be made to the principal/centre director at least 24 hours in advance, and they cannot extend Winter, March or Summer break.
All days in the bank of days are based on a 384-minute day. To determine how many minutes you have in that bank, multiply the # of days by 384.
Religious holy day forms for Teachers are available on SSO under Human Resources / HR Forms.
Click here for the Teachers’ Absence Guide
Support Staff
Support staff have a maximum of 3 PLA days per school year. For more information regarding PLA days, please consult the PLA form available on the SSO under Human Resources / HR Forms.
For more information about other special leaves not mentioned on the form, please refer to the IASS Provincial Collective Agreement on the SSO under Human Resources / Collective Agreements Article 5-1.00. Please note that most special leave absences require documentation, which should be provided to your school/centre secretary, and that other supporting information may be requested as well.
All days in the bank of days are based on a 420-minute day. To determine how many minutes you have in that bank, multiply the # of days by 420.
All automatically paid employees are paid for 10 days at Christmas break. 6 of these 10 days are statutory holidays, and in order to be paid for the other 4 days, they would need to complete comp time. Comp time or compensatory time is extra hours you work, above and beyond your regular work schedule in order to be paid for those 4 extra days at Christmas. The amount of comp time required depends on your salary percentage right before Christmas, and your school/centre secretary or daycare technician will let you know how many hours you need to complete. All comp time must be pre-approved by your administrator prior to you working those hours and replacement hours and governing board hours can not be used, as they are paid differently.
Once comp time is completed, any hours above and beyond your regular work that you are asked by your administrator to work are considered overtime. In order to claim overtime, you must first have completed and submitted your comp time form. Like comp time, you also cannot submit replacement or governing board hours as overtime. Any overtime worked must be submitted to Human Resources within 60 days (2 months) of when the time was worked, regardless of whether it will be requested as payment or time off.
Comp Time and Overtime forms (Regular employee & Daycare employee) are available on the SSO under Human Resources / HR Forms. Only automatically paid employees do comp time or are eligible for overtime. Click here for more information about Comp Time.
Professionals
Professionals have a maximum of 12 special leave days per year. All special leave absences deduct from this bank. The number of available days does not appear on your pay statement. For queries about the balance, please contact Caroline Marion (cmarion04@lbpsb.qc.ca).
For more information about special leaves, please refer to the PEP Local Agreement on the SSO under Human Resources / Collective Agreements Article 7-3.00. Please note that most special leave absences require documentation, which should be provided to your administrator, and that other supporting information may be asked for as well.
Please note that personal days are also deducted from the annual moneyable balance and are not part of the special leave days.
All days in the bank of days are based on a 420-minute day. To determine how many minutes you have in that bank, multiply the # of days by 420.
Religious holy day forms for Professionals are available on SSO under Human Resources / HR Forms.
Caretakers
All days in the bank of days are based on a 465-minute day. To determine how many minutes you have in that bank, multiply the # of days by 465.
All absences should be reported to the absence line. For more information, please contact Taleetha D’Costa (tdcosta02@lbpsb.qc.ca).
For all absence-related questions not answered on this page, please contact Sharon Lingle in Human Resources (slingle@lbpsb.qc.ca).
For vacation-related questions, please contact Natalya Almakayeva (nalmakayeva@lbpsb.qc.ca).
If you have trouble logging into the SSO to access any of the forms mentioned, contact the I.S. Helpdesk at helpdesk@lbpsb.qc.ca or 514-422-3000, extension 31200.