Procedures

Updates: November SY 2025-2026

Request Process: Please see the memo from School Health Section regarding the process for requesting Substitute SHA Coverage.

Multiple Non-Consecutive Dates: Submit as separate entries through the designated Google Form.

For example: If requesting off for two separate events: September 12-16 & September 18-19.  These requests would be submitted as two requests. 

Please Note: A Substitute SHA (Sub-SHA) shall not provide coverage for a vacant position in accordance with Department fiscal management guidelines. 

Contracted health service personnel, such as the HK Health Technician (HTs), may only provide coverage for a vacant SHA position when the school health room duties include medication administration of SHA-approved daily and/or emergency medications (see Section 4-1 of SHA Manual). HK HT coverage shall be requested at least 24 hours prior to the known absence. Same day coverage is not available.

Priority for health room coverage shall be determined by the SHA-approved daily and/or emergency medication needs of the requesting schools. This requires that schools maintain the Critical Records Binder (CRB, Section 2-4) for review by the DOE RN.

Administrators may direct questions regarding this procedure to the DOE RN.