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Mahalo nui loa for volunteering and sharing your gifts on this exciting day!
Morning refreshments and lunch are provided on the day of the symposium.
Updates and additional information will be provided as we get closer to the event.
Please feel free to reach out if you have any nīnau (questions) or want to talk story as you plan.
Morning Greeters @ Sign-In Table for Participants
Morning Greeters @ Sign-In Table for Participants
Role/Responsibilities
Role/Responsibilities
7:30 am - 8:45 am
Hale ʻĀkoakoa, Atrium
Assist participants with signing in, requesting the TSEAS sub code as needed.
Provide name badges & any booklets/swag. Note: Participants may drop-off badge holders for future reuse at the end of the day.
Encourage participants to find their seats, pick-up their name tags and morning refreshments, and explore the exhibits.
For participants who let you know that they are not comfortable with photos/video, take notes on the Photo/Video Opt-Out Sheet (e.g., name, school/office/organization, description of distinguishing features), and take a mental picture of the person.
Materials
Materials
Participant sign-in sheets
Pens
Clear rulers
Name badges
Booklets/swag
Photo/video opt-out sign
Photo/video opt-out sheet
Reference copies of schedule & WCC map
Volunteers
Volunteers
George C.
Jessica A.
Morning Greeters @ Check-In Table for Presenters, Exhibitors, & Volunteers
Morning Greeters @ Check-In Table for Presenters, Exhibitors, & Volunteers
Role/Responsibilities
Role/Responsibilities
7:30 am - 8:45 am
Hale ʻĀkoakoa, Atrium
Assist presenters and exhibitors with checking in, gifting lei to presenters as noted on the check-in sheet. (Hale ʻĀkoakoa, Room 113 is available for Hawaiian Music Perpetuation Society's possible use to get ready for opening protocol.)
Provide name badges & any booklets/swag. Note: Participants may drop-off badge holders for future reuse at the end of the day.
Encourage folks to find their seats, pick-up their name badge and morning refreshments, and explore the exhibits.
For participants who let you know that they are not comfortable with photos/video, take notes on the Photo/Video Opt-Out Sheet (e.g., name, school/office/organization, description of distinguishing features), and take a mental picture of the person.
Materials
Materials
Presenter, exhibitor, & volunteer check-in sheets
Lei (noted on check-in sheets)
Pens
Clear rulers
Name badges
Booklets/swag
Photo/video opt-out sign
Photo/video opt-out sheet
Reference copies of schedule & WCC map
Volunteers
Volunteers
Christy S.
Kaʻanohi K. (may leave this station to assist as a "General Floater")
Wendy O.
Exhibitor Support
Exhibitor Support
Role/Responsibilities
Role/Responsibilities
7:00 am - 8:00 am AND 1:15 pm - 2:15 pm
Hale ʻĀkoakoa, Conference Room (Rooms 101, 103, 105)
Set-up & collect table cloths for exhibitor tables. Craft paper & blue painter's tape is available to cover tables as needed.
Assist participants with finding sign-in, food, and restrooms as needed.
Assist exhibitors with finding their assigned tables as needed.
At 8:00 am, encourage participants to find their seats for the start of the symposium. The Welcome and Opening begin at 8:15 am.
At 1:15 pm (end of lunch), thank exhibitors and remind them that they may close their exhibits. Provide assistance as needed. Participants will return for the reflection and closing around 2:25 pm - 2:35 pm.
Materials
Materials
Table signs
Craft paper
Tablecloths
Blue painter's tape
Reference copies of the schedule & exhibit map
Volunteers
Volunteers
Christine C.
Elden S. (morning set-up)
Michael P. (morning set-up)
Nadine M. (afternoon clean-up)
Room Support
Room Support
Role/Responsibilities
Role/Responsibilities
9:30 am - 12:15 pm AND 1:10 pm - 2:35 pm
Hale ʻĀkoakoa/Hale Naʻauao
Assist participants with finding rooms for breakout sessions.
Before the session starts, check in with presenters and offer to display "5 Minutes" reminder sign 5 minutes prior to the end of the session time.
Assist the presenters with connecting their laptop to the display as needed. WCC provides a dongle in each room for the display.
Monitor the room capacity and place appropriate sign on the door ("Seats Available" or "Session Full"), using blue painter's tape only on the facility.
Count and note the number of participants that attend each session.
Assist presenters during the 10-minute transition between sessions.
At 2:25 pm (after breakout session #3):
Remove any E Ola Kākou signs from the room and building
Visually sweep the room for any trash or lost items.
Materials
Materials
Blue painter's tape
Reference copies of the schedule, WCC map, & session descriptions
Signs
"Seats Available"
"Session Full"
"5 Minutes"
Volunteers
Volunteers
Room assignments are subject to change. Volunteers can coordinate with their partner if they want to create Room Support shifts to allow time to participate in different breakout sessions.
George C./Jessica A. (Hale ʻĀkoakoa, Room 113)
Alyssa S./Michael P. (Hale Naʻauao, Room 105)
Hye Ri J./Jessica L. (Hale Naʻauao, Room 103)
Christy S./Wendy O. (Hale Naʻauao, Room 104)
Sheri T./Amy R. (Hale Naʻauao, Room 125)
General Floaters & Food Set-Up
General Floaters & Food Set-Up
Role/Responsibilities
Role/Responsibilities
Throughout Event
Hale ʻĀkoakoa/Hale Naʻauao
Assist participants and presenters with finding rooms.
Monitor schedule and cue upcoming presenters.
Take photos.
Place arrows to assist participants with finding rooms; using blue painter's tape only on the facility.
Materials
Materials
Direction signs (arrows)
Blue painter's tape
Reference copies of the schedule & WCC map
Volunteers
Volunteers
Christine C.
Kaʻanohi K.
Nadine M.
Tracy M. (Lunch Support @ Hale ʻĀkoakoa Atrium)
Una C. (Lunch Support @ Hale ʻĀkoakoa Atrium)
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