Volunteers

Assist participants with signing in, requesting the TSEAS sub code as needed.

Provide name badges & any booklets/swag. Note: Participants may drop-off badge holders for future reuse at the end of the day.

Encourage participants to find their seats, pick-up their name tags and morning refreshments, and explore the exhibits, including a make-and-take swag and book pick-up table.

For participants who let you know that they are not comfortable with photos/video, take notes on the Photo/Video Opt-Out Sheet (e.g., name, school/office/organization, description of distinguishing features), and take a mental picture of the person.

Assist presenters and exhibitors with checking in, gifting lei to presenters as noted on the check-in sheet.

Provide name badges & any booklets/swag. Note: Participants may drop-off badge holders for future reuse at the end of the day.

Encourage folks to find their seats, pick-up their name badge and morning refreshments, and explore the exhibits, including the make-and-take swag and book pick-up tables.

For participants who let you know that they are not comfortable with photos/video, take notes on the Photo/Video Opt-Out Sheet (e.g., name, school/office/organization, description of distinguishing features), and take a mental picture of the person.

Greet haumāna & kumu from Kamakau when they arrive

Assist participants with finding open seats in Rooms 103/105

*Kaʻanohi Kalama-Macomber - From 7:00 a.m., Hale ʻĀkoakoa, Room 160C is available for Kamakau's possible use (getting ready, enjoying morning refreshmetns). Assist with directing haumāna & kumu to the room and cueing for performance time. (Contact person: Director Meahilahila Kelling)

Set-up & collect table cloths for exhibitor tables. Craft paper & blue painter's tape is available to cover the Make & Take Swag tables.

Assist participants with finding sign-in, food, and restrooms as needed.

Direct exhibitors to their assigned tables and ask exhibitors to check-in as needed.

At 8:00 a.m., encourage folks to find their seats for the start of the symposium.

At 1:30 p.m. (during exhibit break-down), remind exhibitors to minimize noise as much as possible as there will be a breakout session next door.

Assist participants with finding rooms.

Assist the presenters with connecting their laptop to the display as needed (WCC provides a dongle for each room, if needed).

Before the session starts, check in with presenters and offer to display "5 Minutes" reminder sign 5 minutes prior to the end of the session time.

Monitor the room capacity and place appropriate sign on the door ("Seats Available" or "Session Full"), using blue painter's tape only on the facility.

Assist presenters during the 10-minute transition between sessions.

At 2:25 pm. (after breakout session #3):

• Remove all E Ola Kākou signs from the room and building

• Visually sweep the room for any trash or lost items.

Encourage and assist participants at the make-and-take table.

Keep books stocked at the book pick-up table

Remind participants that they may pick up a book to support their learning journey (1 per person; for all attendees, including presenters, exhibitors, and volunteers)

At 8:00 a.m., encourage folks to find their seats for the start of the symposium.

Assist participants and presenters with finding rooms.

Monitor schedule and cue upcoming presenters.

Take photos.

Place arrows to assist participants with finding rooms; using blue painter's tape only on the facility.