May 13, 2022
Matt Yuvan
IU1 Central Office - 10:00 AM - Fayette Room (119B), or via Zoom:
https://iu1-org.zoom.us/j/84605028580?pwd=eDU2dFN1eUhmeTZLTnpYZERxV2Z0QT09
Updates
IU1 FUSION Cyber Solutions
Summer Special Ed Data Collection
Collection Window: June 7th-July 20th. REMINDER – PIMS WILL BE CLOSED FROM JULY 1 – JULY 17 FOR MAINTENANCE. Please submit clean files no later than June 30, 2022 so they can be finalized through spot checker prior to uploading to PIMS.
Tech Talk Live
Conference suggestion for May of next year of next year. This is a fantastic conference held at IU13 the first week in May.
Presenters
Unitrends (10:15 - 10:45) - Spanning Backup solution for O365 and Google Workspace
Jenny Lent
Training Video Creator: https://www.synthesia.io/?via=redirect
Erate Update
With Kristin VanStrien’s retirement, IU1 is no longer able to support district erate submissions. To support our own erate submission, IU1 has contracted with Lorrie Germann from Education Plus, LLC, to handle erate submissions for the IU1 RWAN only. Lorrie has over 27 years of experience as a district technology coordinator, educational technology consultant, and is currently the State Erate Coordinator for the Ohio Department of Education where she has served in this role for over 14 years providing erate technical assistance, filing erate applications, and providing erate trainings to schools. If you are interested in learning more about the erate services Lorrie Germann can offer your district, IU1 will be hosting a Zoom on May 13, 2022 at 11:00am for interested districts. The link to join this webinar is https://iu1-org.zoom.us/j/81876794311 . We hope that you will consider joining us to hear more about the erate services offered by Lorrie!
Erate Statement of Work from Lorrie Germann
Lorrie Germann
Education Plus, LLC
2692 Madison Rd., Suite N1, #258
Cincinnati, OH 45208
lorrie.germann@erate-edplus.com
740-253-1153
Legal Update from Mark Walz
Accessibility
Dept. of Justice gives new guidance on website accessibility in April 2022 for all public or state/government agencies requiring accessibility (goal is 90% accessibility according to Mark W.)
Web Content Accessibility Guidelines 2.0 - schools must meet these guidelines as part of Title II and IV
WAVE Accessibility Tool - to test a webpage for free
Issues with websites include:
Poor Color Contrast
Use of Color alone to give information
Lack of alternative text on images - visually impaired must be able to use a screen reader that reads words that describe the pictures
No caption on videos - all videos must be captioned
Inaccessible online forms - all PDF forms must be text rich and not images
Labels that screen readers can convey to users
Lack of keyboard navigation
In addition to websites, you must also make the following accessible:
LMS
social media - must caption videos on Twitter, Instagram, Youtube, etc.
Infographics and flyers
live streams (including board meetings) - must be captioned
Copyright
Example: A student posts a Boomerang video from PROM. The school decides to retweet the video. The retweet is ok. But, our Twitter feed also posts directly to our website. Now we have posted a video we didn't take on our website and it is a copyright violation unless we have permission from the student to post the video on the website. We would also need teacher permission to post their social media videos as well.
We also violate copyright by posting a screen shot of someone's social media and embed it in our Twitter account which then also displays on our website.
Right to Know
Three part balance test to determine whether sufficiently specific
Subject Matter Requested
Scope of documents sought
Timeframe related to the records
Example: Finite timeframe and Finite email addresses but no subject matter specific - Mark shared that is has been upheld with an example of requesting records from all administrators between 9/1/2022 and 11/1/2022 or even up to 100 employees records for a specific timeframe (neither having a specific subject matter)
Mark's recommendation is an email retention policy of 3 years.
Example RTK request: All correspondence to and from all electronic devices, social media platforms both private and government owned, controlled or used by the Pittstown Area School District's faculty, board members, administrations, directors for a period of time 9/1/2021 - 11/23/2022. Regarding Critical Race Theory and Social Emotional Learning.
Text messages, Slack, and Microsoft Teams must also be produced if they are still available
Right to Know also includes social media feeds, even ones that are not managed by the organization. All social media content is considered public.
Even if you do not maintain the social media feeds of board members and faculty, you must show you made an effort to reach out to have them send you anything they have posted personally.
If a teacher posts about school on their social media it becomes part of the Right to Know
Resource Spotlight: The Privacy Technical Assistance Center (PTAC) working with the U.S. Department of Education’s Family Policy Compliance office developed a checklist document that provides a framework for evaluating online educational tools' Terms of Service Agreements. This document is intended to assist users in understanding how a given online service or app will collect, use and/or transmit user information so that they can then decide whether or not to sign up.
On April 26, CoSN (The Consortium for School Networking) released the findings of their annual The State of EdTech District Leadership survey. This resource provides a national perspective of the challenges and successes of school system IT leaders. [Free for non-CoSN members; you will need to create a CoSN portal account to download.]