Structure and Roles
of Financial Management
Structure and Roles
of Financial Management
As we work through Module 3, providing the fundamental finance knowledge for supporting a successful world-class research university, it is crucial to start with the question, "what kind of financial management structure is necessary for a university to deliver on its academic and operational promises?"
University financial administrators must know who is in charge of who, how decisions are made, and how tasks are delegated and completed within their finance department to ensure accountability and transparency runs through each kind of management channel so that business activities conform to meeting the university's mission and traditional ethical standards intrinsic in the academic community. Moreover, when all university finance members understand the construction of its workplace hierarchy, they are better equipped to engage in a well-versed dialogue of its financial operations with senior leadership and approach pressing decision-making dynamics with a creative perspective capable of navigating within or around established roles and protocols as necessary. When an institution's finance department is adequately structured and unified, it allows for strategic financial management that can implement robust operations.
Although no one-size-fits-all financial management structure exists as the perfect higher education blueprint for future growth, Western research universities offer a range of finance structures that a university in transition could consider to improve its financial discipline and reach longer-term trajectory goals.
protect university finances against improper use;
manage the university's cash reserves prudently;
produce financial indicators that assist planning and the effective general management of the university;
ensure that resources are allocated and used efficiently in accordance with the objectives of the university;
establish resource allocation mechanisms that encourage individuals and departments to generate income for the university
Organizations make better planning of funds. Financial decisions are critically looked into and made.
Value of organizations increases as a result of financial management education.
(1) Financial administration and strategy; Budget and Planning; Bloomington campus Controller report to Finance Administration and Budget
(2) Finance Administration and Budget and Auxiliary Business Services report to Directors Strategic Initiative and Project Management Specialist
(3) Directors Strategic Initiative and Project Management Specialist report to Vice Provost Finance Adminstration
Financial Management applies managerial concepts of budgeting, planning, forecasting, and controlling the finances of an institution in a way that is profitable and scalable in the future. As a business, universities must concern themselves with developing a brand, pricing competitively, generating revenue to pay for salaries and financial aid, and more.
Therefore, strategic financial management is of upmost importance because:
Provides a focus. A strategic plan formalizes the school district’s mission, vision, values, goals, and objectives. This enables stakeholders to voice and agree on the same priorities and focus on the same path to improvement.
Engages the community and stakeholders. Part of the strategic planning process involves engaging the community and other stakeholders in feedback sessions. This insight early on helps the team develop a more targeted strategic plan and builds community support.
Helps create efficiency and saves money. School districts that implement strategic plans ultimately create efficiency that can translate to dollar savings.
There are five main steps to follow in order to lay out a comprehensive strategic financial plan. First, the organizations need to define their financial goals. Oncethey have a defined vision of their cash flow, they can develop a budget and a financial strategy that will help they achieve their goals by implementing their plan step-by-step.
Smith, Dean O. University Finances: Accounting and Budgeting Principles for Higher Education