Facility Booking

Facility Use & Rental at ISP

The International School of Prague offers limited facility use and rental opportunities. Priority is always given to school-day and ISP after-school programs.

If you are interested in using an ISP facility, please first review the Public Calendar links below to check availability for your desired dates and times. If your preferred time is not available, you will need to wait until the next season or school year to submit a request.  Also, please familiarize yourself with out rental policy provided as well

Once you have confirmed potential availability, please complete the appropriate request form. Submitting a form does not guarantee approval or access to the facility. All requests are reviewed, and you will be contacted to confirm whether your inquiry can be accommodated.

For questions or additional inquiries, please contact:

Fernando Romero fromero@isp.cz

ISP Facility Rental Policy

To ensure our facilities primarily support the educational mission of the ISP (International School Program), the following guidelines apply to all room and space rentals.

1. Usage Hours & Restrictions

Our priority is to maintain a focused learning environment. Therefore, facility use is governed by the following schedule:

• During Normal Class Hours: Facilities are strictly reserved for ISP-related personnel and activities. No outside rentals or non-ISP events are permitted during this time.

• Before Classes Begin: Rental availability is very limited. Requests for early morning use are reviewed on a case-by-case basis and must not interfere with student arrival or faculty preparation.

• After-Hours Cutoff: All facility use must conclude, and the premises must be vacated, by 7:00 PM. No exceptions will be made for late-night events.

2. General Guidelines

• Purpose of Use: Preference is always given to events that align with the school’s values and educational goals.

• Supervision: Non-ISP groups must provide a designated point of contact who will remain on-site for the duration of the rental.

• Cleanup: Renters are responsible for leaving the facility in the condition it was found. Any cleaning fees incurred by the school will be billed to the renter.

• Noise Levels: Renters must maintain respectful volume levels, especially during the transition periods before or after school hours.

3. Approval Process

All rental requests must be submitted at least two weeks in advance. Approval is subject to the discretion of the Facilities Coordinator based on staff availability and the school calendar.

Note: The ISP administration reserves the right to cancel any rental agreement if the space is needed for an urgent school-related function.

Would you like me to create a printable Rental Request Form to go along with this policy?

FACILITY USE REGULATIONS

The booking of school facilities after school hours is provided to registered ISP community members under the regulation laid out below. Bookings are offered for times that facilities are available after consideration for current school programmes and ISP reserves the right to cancel or amend bookings to cater for school programme needs.

*NOTE* - where ISP community members wish to have vendors teach or coach students; a facility rental contract has to be signed. The contract will specify time period and rental rate.

Vendors must read, understand, and acknowledge the International School of Prague Child Protection Policy and confirm the conditions stated in the rental contract by signature.

Please contact Fernando Romero, fromero@isp.cz, for bookings, booking details or any other questions regarding facility bookings.

General regulations

All individuals wishing to come on campus must make a booking.

Students must have an accompanying parent present.

Access is for ISP community members holding an entrance card, not additional extras.

Please enter the school by the main vehicle entrance gate, register your presence at the guardhouse where they will confirm your booking and pass you an entrance key card to the facility booked. Key card must be returned to the guardhouse after the session.

Toi Toi bathroom facility is available near the entrance to the Tennis court.

Security

Renter is solely responsible for supervising all individuals at the facility during the event.  ISP is not responsible for providing supervision and is not liable for any accidents or injuries resulting from the use of facilities. The renter is aware that there is no first aid provision provided for facility hire.

ISP reserves the right to evict individuals from the Facility during the event if their conduct is deemed to be detrimental in any way.

The renter acknowledges that he/she is familiar with the emergency procedures of the school and is aware of what actions are expected in event of a lockdown or building evacuation, S/he further confirms that they will ensure that their employees and participants are also aware of and understand what is required of them in the event of such an emergency.

Reporting Responsibilities 

Renter shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected with Renter’s use or occupancy of ISP’s facilities and adjoining property to security as soon as is reasonably possible.

Clean up

Renter shall be responsible for all clean up of the Facility, including adjacent grounds, at the end of the rental.  Renter shall pick up, bag, and remove all trash generated by all activity in any way connected with its use of the Facility, leaving the Facility clean and free of all trash and litter. Renter shall also leave all fixtures, if any, in good working condition.

Renter shall not store any equipment or materials at the Facility without the prior written approval.

Renter shall be responsible for any and all damage to the Facility and/or its contents during use.  In the event damage occurs or excessive cleaning is necessary, Renter shall be charged for any and all janitorial and/or repair fees incurred by ISP as a result on a cost recovery basis.

Renter shall not remove, relocate, or take ISP property outside of the Facility for any reason without the prior written approval.

Alcohol, Smoking and Gambling of any kind is not permitted at the Facility.

No animals are permitted at the Facility, with the exception of guide dogs.