General Guidelines for Publishers 

• Throughout the review process, it is inappropriate for publishers to sponsor dinners or elaborate parties, have meetings where alcoholic beverages are served, or promise any type of trip to ANY district staff. 

• No publisher shall provide or offer a commission or rebate on any textbooks, electronic textbooks, instructional materials, or technological equipment used in the schools with which a Board member, administrator, or teacher is associated. 

• No publisher shall offer a board member, administrator, or teacher any gifts, favors, or services that might reasonably tend to influence the board member, administrator, or teacher in the selection of a textbook, electronic textbook, instructional material, or technological equipment. 

• “Gift, favor, or service” does not include: staff development, in-service, or teacher training; or other  Instructional materials, such as maps, or worksheets, that convey information to the student or otherwise contribute to the learning process.

• The Irving Independent School District will have an Open Period and a Closed Period. The  Closed Period will begin on October 12 after the October 11 review and continue through the culmination of the adoption process.  During the Open Period, publishers may discuss with personnel the information agreed upon. Publishers may not discuss any products/ materials/gifts that will not be supplied after the first year of adoption. 

• During the Closed Period, publishers may not have any contact with campus personnel, board members, or administrators other than the central administration contacts listed in this packet. 

• Each publisher is responsible for submitting usernames/passwords to the district for consideration. Access to the online materials will be available for review on the district site:  Irving ISD Proclamation 2024.  All electronic materials are considered samples and will be provided free of charge. 

• Only those components that will be provided by the state are to be given to campuses for review. 

Publishers May Do the Following: 

• Provide sample student and teacher materials to Irving ISD in accordance with state policy and listed on the state bid. 

• Refer questions about materials to the Instructional Materials  Manager, Nick Gleicher at ngleicher@irvingisd.net or by phone at 972-600-4833. 

• Publisher delivery of samples may be coordinated with the designee during business hours. At no time shall classroom instruction be interrupted by a publisher representative’s visit to a school. There will not be any publisher presentations or meetings on campuses, per district instruction from School Leadership. 

• Work with content area coordinators and directors to service existing adoptions. 

Publishers May Not: 

• Offer District personnel sponsored gifts of food, novelty items,, or meals or attend publisher presentations with food provided by the publisher at any point during the process. 

• Teachers and principals may not engage in oral or written communication directly or indirectly related to current adoptions during the closed period. For specific information, contact Instructional Materials Manager, Nick Gleicher at ngleicher@irvingisd.net or by phone at 972-600-4833. 

• District personnel may not discuss instructional material evaluation-related decisions with publishers during the closed period. 

• Teachers shall not receive materials to pilot in their classrooms 

• Publishers will not contact district staff or committee members regarding instructional material voting-related decisions.  Individual calls, visits, mass mailings, letters, or telephone communication are strictly prohibited during the Closed Period. 

• Any publisher who violates district guidelines regarding the process will be barred or disqualified from participation. 

• These guidelines are not all-inclusive.

Publisher Electronic Presentations 

For Review #3, Electronic presentations will be hosted on the Irving ISD Proclamation 2024 Website. 

All publishers will have the opportunity to submit the following format to be published on our website. The website will  include the following items: 

1. URL link to the publisher's site 

2. Link to a video presentation (no max. time) 

3. Google presentation that is embedded on our publisher site 

4. Link to any other documentation, in pdf format, that you would like Irving ISD teachers to have access to 

5. Link to the Publisher’s Certification of District Guidelines and Publisher Agreement form