Provide budget oversight, program fee creation, management of all contracts and agreements, financial transactions, and the coordination of group flight quotes and payment arrangements.

Build the program brochure in the My Study Abroad (TDS) portal using information and photos provided by the Program Leader.

Provide program advising and support to all potential applicants.

Meet with the Program Leader prior to the application deadline to review program readiness and determine whether the program will move forward.

Bill all students and work with the appropriate campus departments/units to apply for and administer scholarships in accordance with the established campus timeline.

Conduct a pre-departure workshop in collaboration with the Program Leader and provide health, safety, and student well-being resources.

Correspond with International Safety & Security on health and safety matters related to the program as appropriate. 

Host a course with a minimum of 12 participants (unless exception is necessary and approved). If enrollment falls under 12, the course will be cancelled.

Identify a UIUC employee as Program Co-Leader prior to the application deadline. Failure to do so will result in the program not moving forward, as adequate leadership coverage is required for planning, administration, and risk management.

Make initial contacts with local program partners and providers for reservations. Partner with LASIP to proceed with proper vetting, reservations, and payments. Keep LASIP apprised of program planning progress with providers.

Promote the program in classes and within Unit and LAS with LASIP collaboration.

Determine advising and selection process with LASIP and shares information with Unit stakeholders.

Complete required campus-level safety and security training prior to departure and submit all required documentation in accordance with established timelines.

Ensure proper and timely preparation, permitting, and training necessary to execute course activities on campus and in host location(s).

Maintain regular contact (by e-mail, WhatsApp, or phone) with LASIP at the start, mid-point, and end of the program, as well as apprise LASIP of any non-emergencies to ensure adequate documentation and follow-up. For any emergency situations, contact International Safety & Security.

Provide all final budget items at minimum 14 days prior to application closing.

Submit receipts and information for program expense report within 2 weeks of return from program to LASIP based on approved budget. If the program budget is exceeded, any expenses not included in the final budget approved by LASIP or not subsequently approved by LASIP will be the responsibility of the Unit.

Submit Post-Program Narrative within 1 month of return from program.