What you will need to bring with you:

From your current residence:

• Copy of Lease or Deed in Parent or Legal Guardian's Name with the following included:

  • Name of Lessee/Lessor

  • Address

  • Contract Dates

  • Signature Page

• Current Utility Bill

• Copy of Parent or Legal Guardian's ID

• Custody Paper (if applicable)

From the previous school:

• Most recent un-official transcript

• Withdrawal form 

• Complete Discipline Report 

• Complete Attendance Report

Other:

• Copy of Student's Birth Certificate (or other proof of Age)

• Copy of Student's Social Security Card (optional)

• Student's CURRENT Alabama Immunization Form

Things you will be asked to fill out:

• Enrollment Checklist

• Alabama Application for Student Enrollment

• SPHS School Attendance / Data Information

• Hoover City Schools Registration

• Ethnicity and Race

• Home Language Survey

• Additional Requested Information

*Failure to have these things will delay the enrollment process.

What to do once you have all of these things:

Contact Ms. Judy Carpenter to schedule an Enrollment Appointment with your child's Spain Park Counselor.

Frequently Asked Questions

When can you withdraw your child?

"What if we move during the school year?"

For all withdrawals during the current school year, the withdrawal process is completed at the school where the student is currently enrolled. Please allow 24 hours to complete the withdrawal packet from the time you make the request.  Upon the request, the student(s) is/are to return all textbooks, chromebook/charger, library books, athletic uniforms, any other school-provided supplies or equipment, and take care of any delinquent accounts. Failure to complete these things may delay the withdrawal process. 

"What if we move over the summer?"

If you decide to move during the summer months, call the counseling office (Registrar or Ms. Carpenter) and notify them of the upcoming withdrawal. The Registrar will notify you when your records are available. 

When is the best time to withdraw a student?

The end of the nine weeks grading period is GOOD, the end of a semester is BETTER; however, the end of the school year or during the summer is BEST. Dates for the nine weeks grading periods and semester breaks can be found on our calendar. We recommend you call your new school prior to withdrawing your student. You will want to know if they are on a traditional semester schedule, block or trimester schedule. Transferring mid-year can be difficult for a student and our primary concern is the student does not lose credit(s). Students who request to leave prior to the end of a school year or a semester may not be able to receive credit for courses. 

Who can withdraw a student?

Generally, the enrolling custodial parent or a legally court appointed guardian can withdraw a student. Be prepared to present picture ID and in some instances, a certified copy of a court order. Verification will be made to ensure you are on the student’s personal information card. A person who is an emergency contact can only withdraw a student if they are the custodial parent or legal court appointed guardian. 

What will be in my withdrawal paperwork?

The new school will want a withdrawal slip, unofficial transcript, current immunization records, Social Security Card (Passport), Custody Papers (if applicable), Discipline Report, Attendance Report, Current Lease (Deed), Current utility bill, test scores and a copy of the student’s birth certificate. 

Things that can assist to ensure a smooth transition:

• Tell us when your child will be leaving as early as possible.

• Tell us where you are going and the name of your child's new school, city, and state.

• Call to discuss withdrawal procedures with the Registrar.

What is an unofficial transcript?

A transcript that is stamped unofficial can be taken to the new school to register your student. Credit cannot be applied from an unofficial transcript. It will provide the registering school with the information it needs to place your child in the proper classes. The new school will request an official transcript and school records from Spain Park.

What is an official transcript?

An official transcript is stamped and sealed. It should remain sealed until it is opened by the registrar or enrolling staff member at the new school. 

What are transfer grades?

These are grades submitted by each teacher indicating grades the student has earned up to the time he/she left their class. Grades are listed on the official transcript when you withdraw. The new school will need these grades to give the teachers some guidance as to how the student is performing in that class. Not all grades may transfer. It may depend on the availability of classes at the new school.