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How has the AccessHCS web clock changed?
How has the AccessHCS web clock changed?
As HCS continues to enhance AccessHCS and integrate feedback from both leadership and employees, we have developed new time and attendance procedures. Effective October 13th, 2025, an updated Web Clock View will be launched in AccessHCS!
If you are an exempt employee, you’ll now complete a one-time daily “Attendance Check-In" and you will not clock out. AccessHCS will automatically clock you out.
If you are a non-exempt employee, you will now clock in and clock out using the newly designed web clock. This process ensures accurate recording of all hours worked, including any extra job duties.
If you clock in using the TCP system, this update will not affect how you clock in and out. You will continue to clock in using the TCP system.
How do I complete the attendance check in? (Clock in for exempt employees)
How do I complete the attendance check in? (Clock in for exempt employees)
Log in: Open the Access HCS environment and select Company Single Sign-On
Navigate to “Me tab” – top left corner of page
Select tile- “Web Clock”
Select “Attendance Check-In”
For exempt employees without extra job duties:
No additional action is required. You will no longer need to clock out — the system will automatically clock you out.
For exempt employees with extra job duties:
You will use the clock-in option labeled "Extra Job Duty" to clock in and out for those assignments.
How do I clock in? (Non-exempt employees)
How do I clock in? (Non-exempt employees)
Login: Open the Access HCS environment and select Company Single Sign-On
Navigate to “Me tab” – top left corner of page and select tile- “Web Clock”
Select “Primary Clock In”
To clock out for the day, you will select “Primary Clock Out”
For non-exempt employees with extra job duties:
You are required to clock out of your primary position before beginning any extra job duties.
Then, use the clock-in option labeled "Extra Job Duty" to clock in and out for those jobs.
If you have multiple extra job duties, select the job you are clocking in for from the drop down box that appears when you select clock in.
You are required to clock out from an extra job duty before clocking in for another.
How do I clock out?
How do I clock out?
If you are an exempt employee, you will no longer clock out via AccessHCS. After completing the daily attendance check in, AccessHCS will automatically clock you out.
If you are a non-exempt employee, clock out at the end of your work day using the "Primary Clock Out" option via AccessHCS.
What time should I complete the attendance check in/clock in?
What time should I complete the attendance check in/clock in?
Please follow the guidance of your immediate supervisor regarding the time the attendance check-in should be completed.
However, as a best practice, it is recommended to complete the check-in as soon as you begin your workday.
What is the difference between clocking in and doing the attendance check in?
What is the difference between clocking in and doing the attendance check in?
If you are an exempt employee, you’ll use the “Attendance Check-In" and you will not clock out. AccessHCS will automatically clock you out.
If you are a non-exempt employee, you will clock in and clock out using the newly designed web clock.
What if I am a non-exempt employee and I forget to clock in?
What if I am a non-exempt employee and I forget to clock in?
Request a time change, so that your time will be accurately reflected on your time card. This ensures accurate payment for all hours worked, including any extra job duties.
Login: Open AccessHCS and use Company Single Sign-On
Navigate to “Me tab” – top left corner of page
Select the tile, “Time and Absences”
Select “Request Time Changes” → "Add" → Enter the correct time for clocking in and out (Only start time, stop time, and time types are required. The remaining fields can be left blank)
Then, select “Ok” → “Submit”
Please note: You will have to enter the time for arriving and leaving, to submit a time request change. Therefore, please wait until the end of the day, to request a time change, so that work times will be accurate.
How do I review my time cards?
How do I review my time cards?
Login: Open the AccessHCS environment and select "Company Single Sign-On"
Navigate to the "Me" tab-- top left corner of the page
Select the tile, "Time and Absences"
Select "Existing Time Cards"
(If your time cards are not appearing, loading continuously, or are blank; Please, clear your history, cache, and/or cookies before trying again)
**The system will apply dates automatically. To see all time cards, x out of the applied time period. Select the week that you need to review/verify. If you notice any time card errors or inaccuracies, please see your Timekeeper and ask them to adjust accordingly.
**If time is not properly recorded on the AccessHCS timecard for extra job duties, it will impact the employee’s pay.
For a more detailed step-by-step tutorial, select the link below.
What do I do if my clock in options are incorrect?
What do I do if my clock in options are incorrect?
If you notice discrepancies/errors and are unable to find the solution on this Toolkit, please communicate these to HR by completing the HR Inquiry Form.
Am I an exempt or non-exempt employee?
Am I an exempt or non-exempt employee?
Examples of exempt employees are:
Teachers
School Counselors
Mental Health and Wellness Facilitators
School Nutrition Managers
IEF / SSF
Examples of non-exempt employees are:
Paraprofessionals
School Nutrition Assistants
School Office Assistants
Campus Safety Monitors
Clinic Aides
If you have a question regarding your position's FLSA status, please speak with your immediate supervisor.
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