Web Clock 

 As HCS continues to enhance AccessHCS and integrate feedback from both leadership and employees, we have developed new time and attendance procedures. Effective October 13th, 2025, an updated Web Clock View will be launched in AccessHCS! 

Please watch the video regarding these updates, linked here. 

• If you are an exempt employee, you’ll now complete a one-time daily “Attendance Check-In" and you will not clock out. AccessHCS will automatically clock you out. 

• If you are a non-exempt employee, you will now clock in and clock out using the newly designed web clock. This process ensures accurate recording of all hours worked, including any extra job duties.

• If you clock in using the TCP system, this update will not affect how you clock in and out. You will continue to clock in using the TCP system. 

1. Log in: Open the Access HCS environment and select Company Single Sign-On 

2. Navigate to “Me tab” – top left corner of page 

3. Select tile- “Web Clock”

4. Select “Attendance Check-In” 

For exempt employees without extra job duties:

No additional action is required. You will no longer need to clock out — the system will automatically clock you out.

For exempt employees with extra job duties:

You will use the clock-in option labeled "Extra Job Duty" to clock in and out for those assignments.

AccessHCS was updated on Monday, October 13th, for all HCS employees. As part of this update, exempt employees are now required to complete a Daily Attendance Check-In. Exempt employees are not required to clock out, unless they are assigned extra job duties. 

Please note that when exempt employees complete the Daily Attendance Check-In, the system automatically records a clock out one hour later, resulting in one hour recorded per day. As a result, exempt timecards will show approximately 5 hours recorded per week, reflecting a 35-hour schedule deviation from the standard 40-hour workweek.

This deviation simply reflects how the system operates for exempt staff and does not require any action or correction. For exempt employees, this process does not impact pay for the primary job role; it simply ensures that the system automatically closes your workday without any additional action required.

If there are any questions about time cards or additional clarification is needed, please submit an HR Inquiry or reach out to Human Resources. 

1. Login: Open the Access HCS environment and select Company Single Sign-On 

2. Navigate to “Me tab” – top left corner of page and select tile- “Web Clock”

3. Select “Primary Clock In” 

4. To clock out for the day, you will select “Primary Clock Out” 

For non-exempt employees with extra job duties:

You are required to clock out of your primary position before beginning any extra job duties. 

• Then, use the clock-in option labeled "Extra Job Duty" to clock in and out for those jobs. 

• If you have multiple extra job duties, select the job you are clocking in for from the drop down box that appears when you select clock in. 

You are required to clock out from an extra job duty before clocking in for another. 

If you are an exempt employee, you will no longer clock out via AccessHCS. After completing the daily attendance check in, AccessHCS will automatically clock you out. 

If you are a non-exempt employee, clock out at the end of your work day using the "Primary Clock Out" option via AccessHCS. 

Please follow the guidance of your immediate supervisor regarding the time the attendance check-in should be completed. 

However, as a best practice, it is recommended to complete the check-in as soon as you begin your workday.

• If you are an exempt employee, you’ll use the “Attendance Check-In" and you will not clock out. AccessHCS will automatically clock you out. 

• If you are a non-exempt employee, you will clock in and clock out using the newly designed web clock. 

Request a time change, so that your time will be accurately reflected on your time card. This ensures accurate payment for all hours worked, including any extra job duties.

1. Login: Open AccessHCS and use Company Single Sign-On 

2. Navigate to “Me tab” – top left corner of page 

3. Select the tile, “Time and Absences” 

4. Select “Request Time Changes” → "Add" → Enter the correct time for clocking in and out (Only start time, stop time, and time types are required. The remaining fields can be left blank)

• Then, select “Ok” → “Submit”

Please note: You will have to enter the time for arriving and leaving, to submit a time request change. Therefore, please wait until the end of the day, to request a time change, so that work times will be accurate. 

1. Login: Open the AccessHCS environment and select "Company Single Sign-On"

2. Navigate to the "Me" tab-- top left corner of the page

3. Select the tile, "Time and Absences" 

4. Select "Existing Time Cards" 

(If your time cards are not appearing, loading continuously, or are blank; Please, clear your history, cache, and/or cookies before trying again)

**The system will apply dates automatically. To see all time cards, x out of the applied time period. Select the week that you need to review/verify. If you notice any time card errors or inaccuracies, please see your Timekeeper and ask them to adjust accordingly.

**If time is not properly recorded on the AccessHCS timecard for extra job duties, it will impact the employee’s pay.  

For a more detailed step-by-step tutorial, select the link below. 

How To Picture Guide: Review Time Cards

If you notice discrepancies/errors and are unable to find the solution on this Toolkit, please communicate these to HR by completing the HR Inquiry Form. 

If you are trying to clock in for an additional assignment, such as Title Tutoring, BASE, or Event Safety, and the option does not appear in the drop down options, please report this error to your additional assignment supervisor.

Keep up with your time worked, so that when the error is corrected, it can be entered manually.

If you forget to clock into your additional assignment, you can put in the hours worked by requesting a time change. This is important to request promptly, as it will have an effect on your pay. Complete the steps linked below, to request a time change/enter time worked. 

If you are unable to input this information, please see your Timekeeper or the appropriate supervisor of extra assignments. They can enter this manually for you. 

For a more detailed step-by-step tutorial, select the link below. 

How To Picture Guide: Request a Time Change 

Examples of exempt employees are: 

• Teachers

• School Counselors

• Mental Health and Wellness Facilitators 

• School Nutrition Managers

• IEF / SSF

Examples of non-exempt employees are: 

• Paraprofessionals

• School Nutrition Assistants 

• School Office Assistants 

• Campus Safety Monitors

• Clinic Aides

If you have a question regarding your position's FLSA status, please speak with your immediate supervisor. 

The weekly timecard is a total of each employees regular hours, absence hours, and hours worked for additional job duties such as Title Tutoring, BASE, or Event Safety. Each time you clock in and and out, the data is captured on the time card. Each employee should log into AccessHCS to view the timecard and correct any errors before the end of each week.  

 If you are receiving an error when clocking in using the TCP system, please inform your immediate supervisor and your designated timekeeper.  

Keep up with your time worked, so that when the error is corrected, it can be entered manually.