Embedded Files
Where will I be able to access previous pay stubs, W-2s, etc.?
Where will I be able to access previous pay stubs, W-2s, etc.?
Etrieve will remain available for historical data and documents. It will house all previous pay stubs, tax documents, and teacher contracts. Etrieve will not house any documents dated after January 6, 2025.
To log into your Etrieve account, please see the link here: Etrieve Central Portal
What if my sick leave hours are incorrect?
What if my sick leave hours are incorrect?
If you notice a discrepancy or error in your number of sick leave hours, please inform HR by completing the HR Inquiry Form.
How do I read my payslip?
How do I read my payslip?
Your payslip includes several key sections to help you understand your earnings and deductions. Please review the breakdown of these items below:
Period Type: This section tells if you are paid on a weekly(hourly) or a monthly(salary) basis.
Period Start Date and Period End Date: For weekly(hourly) employees you will see the last week of the pay period. Weekly(hourly) employees can see the payroll calendar here. For Salary employees this will be the month in which the salary is being paid.
Summary: This section displays your total earnings and deductions, resulting in your net compensation for the month.
Earnings: This includes your gross salary and any additional pay from extra assignments or job duties. Retro earning represents earnings earned outside of the Period State and End Date.
Hours: This section tells you how many hours you worked additionally or in overtime in your primary job plus any additional hours you worked at your additional job duty.
Absences: This shows any time you were absent from your primary job.
Hours: The number of hours that were earned toward additional pay or overtime pay for regular job duty and any additional job duty. This will also reflect the number of hours used against any absence balances.
Pre-Tax Deductions: Amounts taken from gross income before taxes are applied. These deductions reduce your taxable income, which can lower the amount of taxes you owe. Common pre-tax deductions include:
Health insurance premiums: The cost of your medical, dental, or vision insurance coverage.
Retirement contributions: Contributions to retirement plans like a 401(k) or pension plans (TRS, PSERS, etc.).
Flexible Spending Accounts (FSAs): Money set aside for healthcare or dependent care expenses.
Leave without Pay - LWOP: Money deducted for leave taken without available leave balance
Tax Deductions: Amounts withheld from your earnings for various taxes. These deductions typically include:
Federal Income Tax(FIT Withheld): The amount withheld for federal taxes based on your income and tax elections (e.g., exemptions or filing status).
State (Regional) Income Tax (SIT Withheld): The amount withheld for state or regional taxes, depending on where you live and work.
Medicare Tax: A federal tax that helps fund the Medicare program, typically 1.45% of your wages, with an additional 0.9% on wages above a certain threshold.
Social Security Tax: A federal tax that funds the Social Security program, typically 6.2% of your wages up to a certain income cap. IRS Publication 15
Other Deductions: These are after-tax deductions amounts taken from your paycheck after taxes have been applied. These deductions do not reduce your taxable income. Common after-tax deductions include:
Post-Tax Retirement Contributions: Contributions to retirement accounts like Roth 401(k) or Roth 457, where contributions are made with after-tax dollars, and qualified withdrawals are tax-free.
Life Insurance Premiums: Premiums for certain life insurance policies may be deducted after taxes, particularly if they are voluntary benefits.
Disability Insurance: Premiums for certain disability insurance policies may be deducted after taxes, particularly if they are voluntary benefits.
Wage Garnishments: Court-ordered deductions, such as child support, alimony, or tax levies, are typically taken after taxes.
Dues: If you're a member of a professional organization and have dues deducted from your paycheck, this amount is usually an after-tax deduction. Example PAGE, GAE
Charitable Contributions: If you have set up a voluntary deduction for donations to charity, these may be after-tax deductions.
After-tax deductions are typically used for benefits that don’t provide immediate tax advantages or where the tax benefit has already been applied (like Roth accounts).
Absence Accruals: Displays your accrued sick leave, vacation days (if applicable), and other types of leave in hours.
Net Pay Distribution: This section shows how your net pay is being distributed to you.
Check or Deposit: This includes your paper check number or direct deposit number, along with the bank name, account number, and payment amount.
Tax Withholding Information: This section displays how much money has been deducted from your paycheck for various taxes based on your earnings, filing status, and other tax elections.
If you have any questions or need further clarification about your payslip, please contact the payroll department @PayrollStaff@henry.k12.ga.us.
How do I view/change my tax withholdings?
How do I view/change my tax withholdings?
Login: Open the AccessHCS environment and use single sign-on
Navigate to “Me tab” – top left corner of page and select tile- “Pay”
Select “Tax Withholding”
Select the Federal Tab to display W-4 information or the Regional tab for G-4 information.
Select the hyperlink for Federal or Regional forms.
This will open a new window displaying the current tax withholdings.
The pencil icon will allow employees to make changes to their W-4 and G-4 forms.
Select “Submit” once all relevant sections have been updated.
Note: Tax withholding updates will be effective on the next check, if updated 5 business days prior to payday.
For a more detailed step-by-step tutorial, select the link below.
How do I change/view my direct deposit accounts?
How do I change/view my direct deposit accounts?
Login: Open the AccessHCS environment and use single sign-on
Navigate to “Me tab” – top left corner of page and select tile- “Pay”
Select “Payment Methods”
Select the “Add”.
This function will allow employees to add a new account or view the details of an existing account.
Enter the information for the new direct deposit account.
Select “Create”
Note: Direct deposit changes will be effective on the next check, if updated 5 business days prior to payday.
**If your direct deposit account has been compromised-contact Payroll immediately and let them know.
For a more detailed step-by-step tutorial, select the link below.
Where will I find an electronic copy of my 2025 W-2?
Where will I find an electronic copy of my 2025 W-2?
Login: Open the Access HCS environment and select single sign-on
Navigate to “Me tab” – top left corner of page and select tile- “Pay”
Select the card, "Year-End Documents"
For a more detailed step-by-step tutorial, select one of the links below.
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