EDI
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Overview
EDI (Electronic Data Interchange) is a standard format to exchange business information (Purchase Orders, ASN and Invoices, etc.) between two organization electronically instead of using paper documents. All vendors are required to be EDI compliant. EDI helps reduces errors and costs associated with manual entry and allows merchandise to be cross-docked through our distribution centers accurately and efficiently.
The following is a basic EDI process for Saks:
Saks transmits a Purchase Order (EDI 850) to the vendor. The vendor will send a 997 Functional Acknowledgement confirming receipt of the purchase order
The vendor packs the merchandise and attaches a GS1-128 shipping label to each carton. The label provides information regarding the contents of the carton. The 856 ASN transaction must be transmitted at least 24-hours prior to the shipment expected to reach out fulfilment. An ASN is considered late if not received prior to the shipment arriving. An expense-offset fee will be assessed for non-compliance.
The vendor sends the EDI 810 (invoice) for payment.
To start testing, please contact edi@saks.com
Trading Partner Information
Our value-added network is OpenText-GXS for both inbound and outbound EDI documents. Please be sure to route all transactions to the correct mailbox.
To begin testing, contact edi@saks.com.
Document(s): 180, 824, 850, 997
Production:
US ID: 01:006989867
Canada ID: ZZ:SAKSCANOUT
Test:
US ID: 01:006989867T
Canada ID: ZZ:SAKSCANTEST
Document(s): 810,997
Production:
US ID: 12:4142785783
Canada ID: ZZ:SAKSCAN810
Test:
US ID: ZZ:4142785783T
Canada ID: ZZ:SAKSCANTEST
Document(s): 852, 997
Production:
US ID: 12:6092785362
Canada ID: ZZ:SAKSCAN852
Test:
US ID: ZZ:6092785362T
Canada ID: ZZ:SAKSCANTEST
Document(s): 856, 855, 997
Production:
US ID: 12:6092785376
Canada ID: ZZ:SAKSCANINB
Test:
US ID: ZZ:6092785376T
Canada ID: ZZ:SAKSCANTEST
EDI Documents
All vendors are expected to become EDI compliant and exchange all required business documents in an EDI standard format. Failure to follow these standards may result in non-compliance expense offset fees.
Required
850 Purchase Order
856 Advance Ship Notice
810 Invoice
824 Application Advice
997 Functional Acknowledgement
Optional
180 Return Merchandise Authorization
820 Remittance Advice (Canada only)
852 Product Activity
855 Purchase Order Acknowledgement
Mapping Specifications
Advance Ship Notice (ASN)
An Advance Ship Notice (ASN) is an electronic notification to provide detailed information about a pending delivery of goods. The message includes complete information about the shipment and its contents.
The goal of the ASN is to provide shipment information to our receiving operations well in advance of the delivery.
Saks requires the ASN to be on time, accurate, and valid. The ASN should be transmitted at least 24-hours prior to a shipment expected to arrive to prevent a non-compliance expense offset fee.
GS1-128 Label
Electronic Invoices
The EDI 810 is an electronic version of a paper invoice. The document is transmitted in response to receiving a Purchase Order as a request for payment of goods. The electronic invoice enables Saks to streamline the supply chain by eliminating the need to receive paper invoices and reduce manual data entry errors.
Vendors are required to send one invoice per PO/Store/ Bill of Lading or ASN. Failure to meet these requirements may result in payment delays.
Invoices must be accurate, and should not include information on merchandise that is backordered or not shipped.
Invoices must include all the necessary and mandatory data segments and elements.
Discounts and shipping charges should not be included on the invoice and should not be calculated as part of the TDS Total Amount.
Invoices must be transmitted to the correct mailbox
After the vendor transmits the EDI 810 without error, the invoice(s) will flow to Accounts Payable team for 3-way matching process.
For US purchase orders, invoices will be matched by PO, store location and Bill of Lading
For Canada purchase orders, invoices will be matched PO, store location and ASN ID (Shipment ID).
EDI 824 Messages
Approved Outsources
Vendors may use any EDI provider of their choice. Below is a list of our approved EDI outsources which are familiar with Saks requirements. Vendors may bypass testing when working with an approved outsource.
To get started, please contact edi@saks.com.
Company----------- ----------Phone-------------------------------- Email----------------------------------------- Website
ACT Data (800) 228-3282 sales@actdata.com www.actdata.com
Aptean (855)-411-2783 info@aptean.com https://www.aptean.com/en-US
DiCentral (281) 480-1121 sales@dicentral.com www.dicentral.com
Distribution Solutions, Inc. (201) 865-2121 ext. 291/277 info@thedistributionsolutions.com http://www.thedistributionsolutions.com/
EDI Gateway (514) 341-5000 info@edigateway.com http://www.edigateway.com
eZCom Software, Inc. (201) 883-1900 sales@ezcomsoftware.com www.ezcomsoftware.com
Innovative Systems (949) 707-1560 edisupport@edidirect.net www.isllc.com
OpenText (GXS) (301) 340-4867 support@opentext.com www.opentext.com
Roundhouse Group (212) 244-8081, ext. 3911 stuart@roundhousegroup.com www.roundhousegroup.com
Spring Systems (888) 275-2160 getstarted@springsystems.com www.springsystems.com
SPS Commerce (866) 245-8100 Option 2 support@spscommerce.com https://www.spscommerce.com/
TieCo EDI Services (763) 463-6550 john@tiecoedi.com www.tiecoedi.com
TrueCommerce (888) 430-4489 support@truecommerce.com www.truecommerce.com
Store and DC List
To download a copy of the latest store and DC list, please click here.
Support
For questions or concerns, please contact us at edi@saks.com.