TIME OFF,  SWAP SHIFT

Types of Time Off 

Unpaid Time Off

Eligibility: Any employee with less than 1 year of service with the company will NOT

be granted unpaid time off except for an in-person doctor's visit with supporting

documentation (not a virtual doctor excuse note).

Accrual: In the first year of service, employees are not granted paid time off.

Approval Required: Unpaid time off requests for in-person doctor's visit should be

submitted for approval at least thirty (30) days in advance for consideration. Requests

are to be made on the When I Work site or app. While there is no guarantee the time

off will be approved, failing to submit time off requests in a timely manner increases the

potential for denial/rejection.

Paid/Vacation Time Off

Eligibility: Permanent full-time employees may use paid time off once accrued (does

not carry over, expires after each work anniversary year earned).

Accrual: 40 hours of paid time off will be awarded to employees who have worked for

over one year with the corporation. Paid time off must be accrued before it is taken.

Approval Required: Desired paid time off dates should be submitted for approval at

least thirty (30) days in advance for consideration. Requests are to be made on the

When I Work site or app. While there is no guarantee the time off will be approved,

failing to submit time off requests in a timely manner increases the potential for denial/

rejection.

Employees who resign or transfer to a part-time position and do not give and complete

a two weeks'' notice or are involuntarily dismissed, forfeit any unused accrued paid

time off. Employees are not permitted to use their paid time off during their two week

resignation period.

Holiday Time Off (Lottery)

■ Thanksgiving and Christmas Day use a lottery system for the time off - see GGC Employee Handbook for eligibility requirements (p.18)

• Lottery will be held one month in advance for both holidays

Time Off Request

HOW TO REQUEST TIME OFF?

• Make a request on the When I Work app for manager approval (Unpaid if no PTO available)

• Submit your request 30 days in advance (must not fall on a Holiday)

Steps

Here are the step-by-step instructions for you to request time off using the When I Work app.

1. From the When I Work Scheduling App, tap the Time Off Requests dashboard card.

Alternatively, you can tap Requests button and then tap +.

2. In the top-right corner of the screen, tap +.

3. Set up your time off request  > Time Off Type  > All Day or  Start and End

4. When you're finished, tap Done in the top-right corner of the screen.

5. After you submit your time off request, it is sent for approval.

Swap Shift Request

Here are the step-by-step instructions for you to swap shifts using the When I Work app.

Swap a shift

1. From the When I Work Scheduling app, tap My Schedule on the Dashboard.
   Alternatively, you can tap Menu button and then tap Schedule.

2. In the My Shifts list, tap the shift that you would like to swap with a coworker.

3. Under NEED YOUR SHIFT COVERED?, click Swap Shift.

4. Select the shifts that you’re willing to work in place of your shift. By default, all eligible shifts are selected.
   The timeframe for eligibility is 7 days prior to 7 days after the offered shift, or 14 days from today if the offered shift takes place in the next 7 days.

   1. To deselect all shifts, tap the ellipsis (...), then tap Deselect All.

   2. To select all shifts, tap the ellipsis (...), then tap Select All.

   3. To select a shift, tap the check box next to it.

5. When you’re ready to send the swap request, tap Offer Shift.

6. Tap I Understand to confirm that you want to send the request.

That’s it! Your request has been sent.

Shift Responsibility

It’s still your responsibility to work the shift until one of your coworkers takes it.