Google Workspace for Education

Teaching and Learning Upgrade

The Google Workspace for Education Teaching and Learning Upgrade is an add-on subscription which provides educators with advanced tools to enhance instructional impact, improve student engagement. Cost is roughly $75 per year and features include

Practice Sets

Teachers can create interactive assignments that provide students with real-time hints and automated feedback.

Multimedia Integration

Native tools to record audio, video, and screen shares directly within assignments and announcements.

Interactive YouTube Questions

The ability to turn any YouTube video into a formative assessment by embedding questions at specific timestamps.
Steps to create an interactive video assignment:

Open Google Classroom and navigate to your class.
Select the Classwork tab, click Create, and then choose Assignment.
Click the YouTube icon at the bottom of the assignment window.
Search for a YouTube video or paste the video URL.
Click the Add questions option (usually on the bottom right or via the "My video activities" tab).
Watch the video and pause at the timestamps where you want to test comprehension.
Add instructional text and select from three question types: multiple choice, checkboxes, or open-ended.
Set the correct answer(s), shuffle options (if desired), and save.
Preview the experience to see what your students will encounter, then attach the activity to the assignment.

Students will have the video automatically pause at each question, and teachers will receive an analytics dashboard showing student engagement and performance.

Classroom Analytics

a dedicated Analytics tab that gives a centralized, view of student engagement:

- Engagement Tracking: See the "Active Student %"—which tracks who is actually interacting with the class via page views, posts, comments, and submissions.
- Smart Insights: At the top of the classroom stream, the system flags patterns for you automatically (e.g., "3 students haven't visited the class page this week" or "5 students missed the last 2 assignments").
- Assignment Completion Rates: See visual graphs of what percentage of the class is turning work in on time.
- Grade Trends: Track average grades over customized time periods
- Custom Grading Scales: Align Google Classroom with your school's actual grading system by customizing grading periods and grading scales (letter, numeric, or custom).

Class Tools

a real-time classroom management and device-control system designed to handle digital distractions and assist diverse learners during live instruction.

- - Digital Guardrails (Focus Mode): Teachers can push specific resources (like a website or a Google Doc) directly to student screens and literally lock their browsers. Students cannot open new tabs, play games, or wander off to the rest of the internet until the teacher unlocks them.
  - Live Screen Monitoring & Annotation: Teachers can look at a live feed of any student's screen right from their own device and can also wirelessly mirror their screen (or a student’s exemplary work) to the front classroom display and draw or annotate directly on it in real time.
  - Near Real-Time Translation: A teacher can speak into their microphone, and Class Tools will stream live, translated captions directly onto the student’s Chromebook screen. It supports over 200 languages.

Detailed directions on how to use Class Tools form your teacher Chrome device.

FAQ

Q : I have been using Microsoft Office can I convert my files and continue to use them?

A: Yes, you can convert your Office files to Google versions. Google also allows you to view and edit your Office files without converting.

Method 1: Direct Upload & Convert

Open your Google Drive.
Click New > File upload and select your Word document.
Right-click the uploaded file, hover over Open with, and select Google Docs.
To permanently convert it into a native Google Doc, go to File > Save as Google Docs.

Method 2: Automatic Upload

If you have a lot of Word documents, you can set Google Drive to automatically convert them upon upload:

Click the Settings gear icon in the top right of Google Drive.
Check the box for Convert uploaded files to Google Docs editor format.

Q: Who can help me if i have trouble converting files or setting up my chrome device?

A: Your school technician can help if you have questions or trouble.

Q: I am a Math teacher and use the formula editor in Microsoft Word, does Google Docs have the same functionality?

A: Docs has a similar formula editor, to insert mathematical equations into your documents.

Open a document in Google Docs.
Click where you want to put the equation.
Click Insert Symbols Equation.
Select the symbols you want to add from one of these menus:
Add numbers or substitute variables in the box.

To add another equation box, click New equation.

To show or hide the equation options, click View Show equation toolbar.

Use equation shortcuts

You can type "\" followed by the name of a symbol and a space in an equation to insert that symbol. For example, \alpha will insert 𝞪.

To type superscripts or subscripts, type "\", then press Shift + 6 or Shift + -.

A Quick Reference for Mathematics Educators

Moving from Microsoft to Google Workspace opens up powerful opportunities for real-time collaboration, instant feedback, and seamless integration. Click here for a quick reference guide

Unlimited Originality Reports
While the free tier limits you to just a few originality reports per course, the upgrade gives you unlimited scans.

Learn more

Google Vids Screen Recorder

You can now record your screen with a single click from any browser window
using the Google Vids Screen Recorder Chrome extension.

HOW IT WORKS

1. Add the Extension: Install the Google Vids Screen Recorder.

2. Pin to Access: In the Chrome extensions toolbar, click the pin next to “Google Vids Screen Recorder” to pin it for quick access.

3. Click to Start: Click on the Google Vids icon in your Chrome extensions toolbar to begin.

4. Prepare to Record: Choose whether you want to record your screen, your screen and camera, just your camera, or just audio. Ensure the correct microphone and camera (if relevant) are selected.

5. Select Screen to Capture: Choose to record your entire desktop, a specific window, or just your current tab.

6. Start Recording: Record your content. You can pause and restart as needed.

7. Preview & Edit: Review your clip immediately, and then share and copy a link to your video with one click. Jump seamlessly into Google Vids for advanced editing.

Learn More

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