Report Stolen/Theft Asset

🛑 Stolen, Theft, Lost or Asset Loss Reporting

If a fixed asset is missing due to theft, loss, or fire, the following steps must be completed immediately by the Property Liaison Officer (PLO) and the site administrator.

1️⃣ Notify Guam Police Department (GPD)

• Report the incident immediately to GPD.
  
  

• Be prepared with the list of affected assets, including:
  
  

  • Asset Tag Number
    
    

  • Description of Item
    
    

  • Serial Number
    
    

  • Acquisition Cost (if available)
    
    

• Obtain the Police Report Number for documentation.
  
  

🔥 For fire-related losses, also notify the Guam Fire Department (GFD).

2️⃣ Notify the Property Management Office (PMO)

• Inform PMO immediately after reporting to GPD.
  
  

• Submit a Certificate of Loss form to PMO for review and processing.
  
  

• PMO will monitor the case and await confirmation when the police report is ready for pick-up.
  
  

3️⃣ Police Report Pick-Up

• PLO must notify PMO when the police report is ready for pick-up.
  
  

• Once notified, PMO will retrieve the official police report.
  
  

• PMO updates Tyler Munis and FAMS with disposal code TH (Theft) and marks the asset inactive until resolved.
  
  

4️⃣ If the Asset is Recovered or Found

• PLO must notify both GPD and PMO immediately.
  
  

• PMO will update the asset’s status in Munis and FAMS to reflect its recovery.