Chapter 5

A.  Admissions Policies

The College Admissions and Aid Office (CAAO) is a student service office performing academic support functions within Ateneo de Naga University, Bikol’s Jesuit educational institution.

As the admissions office of the colleges, CAAO will accept applicants who are either “qualified or show the potential and desire to meet the University’s high standards of education and formation.” Once admitted, we will facilitate their entry by providing other offices the information they need to help the students rise to the level of the Profile of the Graduate: competent, committed to change, conscientious and Christ-centered.

As an aiding arm of the University, CAAO will distribute scholarships and other available means of financial assistance to deserving students in accordance with the University’s resolve to alleviate poverty in Bikol through science, engineering and technology thrust.

Only upon satisfactory completion of prerequisites on the deadlines set by the CAAO may the students be granted admission. It is a policy of the Ateneo de Naga University that all applicants for college are to take and pass the Entrance Examination. Only those who are already graduates with a bachelor’s degree and are enrolling for a second course are exempted from taking the Entrance Examination.

Returning students who have stopped for four semesters or two years should likewise take and pass the said examination before they can be readmitted to the college. Placement of students into their chosen course will depend or be based on their performance in the Admission Placement Examination. All applicants must undergo an admission interview and course advising.

College Entrance Exam Procedure And Requirements

 1. For pre-registration, visit the link https://bit.ly/AteneoEE or scan the QR code.

 2. Once finished, wait for 2 to 3 working days for an email containing your username, password, and website link. Then, fill out the online form and submit it.

 3. Then, please wait for the email confirming your exam schedule. You may pay the testing fee onsite or offsite. Details on how to pay offsite will also be included in the confirmation email. The testing fee is Php 200.00. 

If you have not paid the testing fee yet, you may pay on the day of the exam but please bring 

the following:

 • 1pc. 2x2 white background picture (studio taken)

 • School ID or any identification with picture

 4. Lastly, download the application form and bring the necessary requirements on the day of the exam

College Admission And Enrollment Procedures

1.  Once the exam result (together with the admission forms, list of admission requirements and enrollment dates) is released by the Institutional Testing Office, the applicant must fill out the applicable forms and procure the following requirements:

For Freshman:

(One who has graduated from Senior High School or passed an equivalency test which qualifies him/her to enroll in a course leading to a bachelor’s degree. S/He has not taken or stated to take any post-secondary course and intends to take a four or five-year course in the University.)

1.        Original copy of Senior High School Grade 12 Report Card

2.        Certified True Copy of Senior High School Diploma

3.        Certification of Good Moral Character (ADNU Form)

4.        Original copy of PSA (formerly NSO) Birth Certificate

5.        Medical Certificate (ADNU Form)

6.        3 copies of 2” x 2” picture in white background

7.        Long white folder

  For Non-Filipino Student:

1.        Student visa

2.        Photocopy of passport pages where the name, photo, birth date and birth place appear

3.        Transcript of Records/Senior High School Scholastic Report Card duly authenticated copy by the Philippine Foreign Service Post

4.        Certified True Copy of Senior High School Diploma

5.        Certification of Good Moral Character

6.        Birth Certificate duly authenticated copy by the Philippine Foreign Service Post

7.        Medical Certificate issued by the Bureau of Quarantine Office

8.        3 copies of 2’x2’ picture in white background

For Transferee:

(One who, prior to application for admission to a college in the University, has been enrolled in a post secondary education course in other college/university)

1.                    Honorable Dismissal or Transfer Credential

2.                    Two (2) copies of Transcript of Records – original or authenticated copy

3.                    Certification of Good Moral Character (ADNU Form)

4.                    Original copy of PSA (formerly NSO) Birth Certificate

5.                    Medical Certificate (ADNU Form)

6.                    3 copies of  2’x2’  picture in white background

7.                    Long white folder

For Non-Filipino Student:

1.        Student visa

2.        Photocopy of passport pages where the name, photo, birth date and birth place appear

3.        Honorable Dismissal or Transfer Credential

4.        Two (2) copies of Transcript of Records – original and authenticated by the Philippine Foreign Service Post

5.        Certification of Good Moral Character

6.        Birth Certificate duly authenticated by the Philippine Foreign Service Post

7.        Medical Certificate issued by the Bureau of Quarantine Office

8.        3 copies of 2”x2” picture in white background

9.        Long white folder

For Re-Admitted Student:

(Re-admitted student is an applicant who was previously enrolled in the University, stopped his/ her schooling for at least a semester, and has not enrolled in any other educational institution since then.)

Re-admitted student who has stopped for more than three (3) semesters will first take the Entrance Exam administered by the Institutional Testing Office.

Re-admitted student who has stopped for more than three (3) semesters but has no more than 15 units to take in order to graduate will no longer take the Entrance Exam.

1.        Financial Clearance at the Treasurer’s Office

2.        Medical Certificate (ADNU Form)

3.        3 copies of 2” x 2” picture with white background

4.        Long white folder

 For Degree-Holder:

 (One who already has a Bachelor’s degree but intends to pursue another in the University. Degree-holder is either a college alumnae/i of the University or not.

 1. Certificate of Graduation

 2. Honorable Dismissal/Transfer Credential (for Non-AdNU graduates ONLY

 3. Transcript of Records

 4. Certificate of Good Moral Character (ADNU Form) 

 Download link: tinyurl.com/adnu-cgmc

 5. Original PSA Birth Certificate

 6. One (1) recent 2x2 studio taken picture with white background

 7. Medical Certificate (ADNU Form) 

 Download link: tinyurl.com/adnu-medform

 8. Admission Fee of P 120.00 (to be paid at the Treasurer’s Office)

 9. Long white folder

 For Cross-Enrollee:

 (One who is a student of other colleges/university who wishes to take subjects currently being offered in the University with the intention of having them credited in their program of study.)

 1. Permit to Cross-Enroll

 2. Certificate of Good Moral Character (ADNU Form) 

 Download link: tinyurl.com/adnu-cgmc

 3. One (1) recent 2x2 studio taken picture with white background

 4. Medical Certificate (ADNU Form) 

 Download link: tinyurl.com/adnu-medform

 5. Admission Fee of P 120.00 (to be paid at the Treasurer’s Office)

 6. Long white folder

 For Non-Credit Student:

 (One who is at least a Senior High School graduate who desires to attend in certain classes for purpose of additional learning. His/her learning will not be monitored or evaluated. At the end of the term, s/he will not be issued a grade.)

 1. Transcript of Records if transferee or degree-holder

 2. Certificate of Employment if working

 3. Certificate of Good Moral Character (ADNU Form) 

 Download link: tinyurl.com/adnu-cgm

 4. Original PSA Birth Certificate

 5. Medical Certificate (ADNU Form) 

 Download link: tinyurl.com/adnu-medform

 6. One (1) recent 2x2 studio taken picture with white background

 7. Long white folder

B. College Scholarship Program

The Ateneo de Naga University Scholarship Program offers various types of financial assistance to deserving students depending on available slots and the scholarship applicants’ course and need. These range from tuition assistance of P5,000 to a full scholarship which covers students’ total assessment, board and lodging and book expenses.

1.        For incoming freshmen, the eligibility of applicants is determined through:

a)        Their performance in Senior High School (Applicants must be able to present a certification from the Principal that they belong to the Top 20% of the graduating class)

b)   Their performance in the Scholarship Exam (Applicants must meet the cut-off for scholarship)

2.        For old students, eligibility is determined through:

a)        Their most recent Scholastic Report Card or their Summary of Grades (Applicants must present either document in order to procure a Scholarship Application Form)

3.        Eligible applicants are issued a Scholarship Application Form and interviewed on a later date.

4.        Scholarship grantees are selected on the basis of need and scholastic ability/ academic potential.

The Ateneo de Naga University also accepts scholars of various government units such as grantees of the City Government of Naga; the Province and Congressional Districts of Camarines Sur; CHED Full-Merit Scholarship Program, CHED Half-Merit Scholarship Program, CHED Private Education Student Financial Assistance Program, CHED Grant-inAid Tulong Dunong Program and Study Now Pay Later Program (SNPLP); Department of Science and Technology (DOST); Government Service Insurance System (GSIS) and Overseas Workers Welfare Administrator (OWWA-CMWSP). 

C. University Health Services

Office Mandate

Adequate and appropriate health programs and services that support the holistic well-being of students and other community members.

Rationale

The Ateneo de Naga University Higher Education Health Services Office (AHEHSO),with its commitment to render services to the community, has embarked on comprehensive, coordinated school health programs that address the physical, mental, emotional, and the psycho-social dimensions of health.

Student health is one of the most significant influences on learning achievement. Every student deserves to be as fit and healthy as possible to gain maximum benefits from his education. The AHEHSO is in a unique position in the school setting to impart and assist students in acquiring healthful knowledge and in developing attitudes and practices relevant to health and wellness. The AHEHSO takes care of the health needs of the students to support student learning and ensure that unmet health needs do not hamper educational potential. Thus, Ateneo de Naga University is a health-promoting school.

The school health services recognize the health care needs and well-being of every student. Therefore, we are committed to undertaking and implementing appropriate programs designed to provide quality health care services for better health promotion, prevention and protection of the health status of every member of the ADNU community.

The school clinic is equipped with qualified health care professionals consisting of 2 School Physicians, 2 Dentists, 1 Administrator, 2 Nurses, and 1 Program Coordinator for Health Services. They are the School health personnel to fulfill their roles in the provision of quality, effective and efficient delivery of health care services to its clientele. The school clinic - Ateneo de Naga Higher Education Health Services Office/Infirmary is located at the Ground Floor of the Fr. Francis D. Burns SJ Building.

Contact information:

Email uhsc@gbox.adnu.edu.ph

call/text - 09509312688 Call - (054)-881-4137 loc. 2214

Office hours: Clinic 7:00 am-7:30 pm (Monday-Friday), 8:00 am-7:00 pm (Saturday)

School physician MWF schedule -8:00 am - 10:00 am T-TH schedule 10:00 am- 1:00 pm (on appointment basis)

School Health Services:

A. Medical Services

1. Annual/Periodic medical examinations for students and record assessment findings on their health records.

2. Medical Certification for all school-related activities, including pre-participation examination for athletes

3. Routine medical examination and health history taking, including current and past medical history to create recommendations and treatment plans.

4. Medical consultations on the management of acute and chronic health conditions/diseases, and treatment to avoid further complications

5. Prevention of communicable diseases, and surveillance and monitoring of any infectious disease or outbreaks of highly infectious diseases such Covid-19, and others

6. Telehealth/telemedicine of patients, when applicable (e.g. during the Covid-19 extreme lockdowns)

7. Referral system to specialists or to a health facility, such as a hospital, or to a sub - specialty clinic.

8. Proper maintenance and use of school health records

B. Dental Services

1. Annual/Periodic dental assessment through the routine oral health examination of students

2. Oral health education awareness and instruction to clients

3. Tooth extraction, a temporary filling, and management of any dental emergencies

4. Dental consultation, examination, and treatment initiated by a simple and effective procedure within the capability of the clinic, or referral and follow-up system of cases beyond the competence of the school clinic

5. Documentation of findings in their respective oral health record

C. Nursing Services

1. Health Advocacy and Health Assessment including other screening procedures

2. Supervision of the health and safety of the school

3. Clinic personnel (nurses) attend to sudden illnesses. This includes alleviation of the chief complaint, determining what the actual problem is, and managing the illness according to standard procedures and school policies.

4. Response to emergency cases, referrals and follow-ups

5. Implementation, monitoring, and evaluation of school health programs

6. Surveillance and monitoring, and prevention and control of communicable disease

7. Weekly/monthly reports

8. Documentation and data recording for the students’ health file records.

Counseling, Psychological, and Social Services:

• The nurses render and advocate health education, counseling, emotional support,and interactions as opportunities to help and prevent the students from developing potential risk and illness.

•  Nurses collaborate with family, school administrators, and other relevant student services offices (e.g. OSA, CGC) to create an individualized plan of care and further management appropriate for the student.

• Referral of cases for further evaluation, intervention and management.

Health Education Awareness Program:

AHEHSO provides health education awareness program and information that include the following health topics on:

•  Concepts related to health promotion and disease prevention

•  Advocacy for personal, family, and community health

•  Development of health-enhancing and risk reduction behaviors

•  Accessibility of valid health information

•  Participating in community advocacy groups

•  Discussion of other community-based special events ( COVID-19 policies and protocols)

•  Other essential topics of importance (e.g. Benefits of healthy eating, Basic first-aid, Preventing Tobacco use, etc...)

Strategies in the implementation of this program are thru the following communication platforms: webinars - hybrid lectures, fora, TV advertisements, social media-Fb page accounts, bulletin boards, flyers, etc.) about health and wellness-related issues and concerns.

School Canteen Food Services:

The University Cafeteria is at Raul Bonoan Building. There are several stalls for rent by concessionaires to provide food services to the clientele (students, employees, and visitors) ;

1. A variety of foods is being offered by the concessionaires to students and employees

2. Student-friendly/budget meals or food at an affordable price are available for their healthy options (Currently, the school canteen is not yet operational due to the pandemic)

Meanwhile, the Coco Cafe located inside the campus serves meals and snacks during school and office days.

Legitimate food delivery services are also permitted to cater to the food needs of the students and employees.

Students are encouraged to bring their own baon for lunch and snacks. They can eat at the designated areas in the Cafeteria, on the condition that they observe the minimum health standards. Talking while eating should be avoided, and sharing food/utensils is highly discouraged. Hand-washing and sanitizing of hands before and after meals should be strictly observed. 

School health personnel shall endeavor to:

• Promote and advocate healthy eating habits, a balanced diet, or pinggang Pinoy.

• Monitor and implement health sanitation, waste management, and safety precautions in the canteen.

• Consistently check food service staff with their appropriate attire and ensure all food attendants are required to undergo and present a medical certificate of wellness.

• Monitors and responds effectively to any food-related emergencies which include food allergy, choking, etc.

School Healthful Environment:

There are designed programs to promote the school environment to be healthy. ADNU maintains a healthful and safe school environment which will provide a positive psychosocial climate and culture on the campus.

Health and safety policies and standards are implemented based on existing related guidelines of the IATF, CHED, DOH, and LGU.

Implementation of COVID-19 Health and Safety Standards and Protocols on Campus. (There is a separate set of guidelines in place)

School, Family and Community Linkages:

• This emphasizes the role of the clinic to collaborate with the families, community and with other stakeholders (government and private) as an important step towards our goal of providing quality health services to the school population, particularly the students to achieve their maximum potential for better health and education in this institution.

•  Collaboration

•  Referral

D.  Library

 James J. O’Brien, S.J. Library, commonly referred to as the University Library, is the Information Resource Center of the Ateneo de Naga University. Its main objective is to support the academic community’s teaching, learning, and research activities by providing excellent, state-of-the-art facilities, resources, and services. 

The library has fully automated operations and services, such as Online Public Access Catalog (OPAC), Computerized Circulation Systems, Internet Facilities, WIFI connectivity, and video conferencing amenities. 

The collection includes print and non-prints, such as Audiovisual materials and electronic resources. Also, the library has online subscriptions to e-books, and e-journals are available anytime, anywhere. The Resources are organized systematically and accurately according to Library of Congress (LC) standards. The library provides research tools such as abstracts and indexes such as the Computerized Index to Philippine Periodicals (CIPPA).

The university library is a three-story building with air-conditioning, a Security Alarm System, and a CCTV-protected building. It has a total floor area of 3,600 square meters with a shelving capacity of up to 100,000 volumes and can seat up to 600 users. The university library website (https://adnulib.adnu.edu.ph/) is the user’s online gateway to its resources and services. It also provides efficient guides coupled with the active role of professional librarians and staff; the library has become an ideal place for learning. To avail of the library resources and services, every user must present their validated University Identification Card.

 1. Library Sections and Collections

 a. Reference section contains general and subject sources like encyclopedias, dictionaries, handbooks, manuals, bibliographies, indexes, abstracts, geographical sources, gazetteers, travel guides, directories, etc., providing quick answers and factual information in all subject fields.

 b. Reserve section holds highly requested books, faculty-identified textbooks, and reference materials housed in this area, like Accounting and Business-related textbooks, College Algebra, and others. 

c. Filipiniana section contains a collection of books by Filipino/foreign authors written in the Philippines and about the Philippines. Books like Noli Me Tangere by Dr. Jose Rizal, Dictionaries of different Filipino dialects, and The Philippine Islands of Blair and Robertson are just some of the titles in this section.

 d. Periodicals section contains information sources found in different kinds of information, such as academic journals, magazines, national newspapers & other 

serial literature. Other materials available are electronic journals, pamphlets, and vertical files. These are for room use only. 

e. Online Journal (e-Journals) - The university library subscribes to different online resources to augment its periodical collections, such as EBSCOhost, ScienceDirect, Philippine E-Journals, and PressReader for online newspapers and those linked on the website.

 f. Circulation section handles the charging and discharging of books for home use. It has the most considerable portion of the entire collection. It keeps books on philosophy, religion, social sciences, pure sciences, fine arts, languages, history, biography, and fiction. They are displayed in an open shelves system and are 

arranged according to the Library of Congress Classification Scheme. 

g. O’Bikoliana is a repository of various Bikol print and non-print materials. Its main goal is to acquire and preserve these materials to promote the cultural and historical significance of the Bikol region.

h. Special Collections mainly contain Dr. Manuel Abella’s collections, Fr. Raul J. Bonoan, S.J.’s collections, Raul Roco’s collections, and other rare Philippine 

materials. These collections are for room use only.

 i. University Archives contain the university’s institutional, historical, administrative, and academic records. It includes faculty and student publications, rare manuscripts, photographs, and other memorabilia that reflect the unique character of the university. Access to these materials requires permission from the University Librarian.

 j. Knowledge for Development Center (KDC) houses books about social issues, gender equality, development studies, and World Bank publications. 

k. Graduate and Undergraduate Theses & Dissertations house all the research and studies of all the Ateneo students and faculty, and these are for room use only.

 l. Multimedia Collection includes CD-ROMS (movies and documentaries), newspapers in CD-ROM format, slides, transparencies, audiocassette tapes, and maps. Posters, Microfilms, and microfiches are also available in this section.

 2. Library Services

 a. Library Hours - on a regular semester, the library is open Monday to Friday from 7:30 a.m. to 7:00 p.m. and 8:00 am to 6:00 p.m. on Saturday. The University Library is also open on Sundays during Midterm and Finals week. During intersession classes, it operates Monday to Friday from 7:30 a.m. to 6:00 p.m. and 8:00 am to 5:00 pm on Saturday.

 b. Web Online Public Access Catalog (Web OPAC) is available for easy access and retrieval of information and is accessible on and off campus. c. Reference Service handles user reference inquiries and instructions effectively and efficiently using library materials such as the OPAC, computer index, CDROMs, and other bibliographic tools. It answers specific questions that don’t need extensive study. 

d. Virtual/Online Assistance (ASK James) - provides online reference assistance using library resources and services.

 e. Orientation and Information Literacy -provides training /hands-on sessions, either online or face-to-face, on using library resources and services. 

f. Borrowing books and other library materials- currently enrolled students are entitled to full borrowing privileges for a maximum of 5 books, a combination of Filipiniana, Reserve, and Circulation materials. Filipiniana, Reserve, and Bikoliana books may be borrowed for two (2) hours and overnight use from 4:00 p.m.—6:00 p.m. and must be returned on or before 8:00 a.m. the following day. Circulation books, including Best Seller, Inspirational, and Fiction, can be borrowed for seven (7) days. Borrowed books must be returned at the charging desk or self-check-in kiosk on or before their due date.

 g. Document Delivery/Resource Request Online - this service is provided to users to assist them in obtaining information from printed book chapters, journals, e-resources, and other materials available in the library. These documents are scanned and sent via email. Only ten (10) pages or less per book will be allowed for scanning. Access for requested scanned pages is set to a VIEW-ONLY (no download and no print) feature of Google Drive. It is accessible for the current semester only, not to violate RA 8293, commonly known as the Philippine Copyright Law.

 h. Grammarly Premium Subscription - The library offers the entire University Community premium subscriptions. This premium access is on a subscriptionbasis with a fee of P150.00, renewable every semester. Due to limited slots, subscription is on a first-come, first-serve basis.

 i. Turnitin is a platform that promotes originality in the submitted works. This tool checks papers to avoid plagiarism by matching submitted papers to other publications/ documents available in its repository and those available online. It has an AI detection tool to identify AI-written text/ sentences. The library handles enrollment to the Turnitin platform during library service hours.

 j. e-Clearance - facilitates clearance requests of graduating college students, Graduate School students, or those securing academic credentials from the College Registrar’s Office (CRO), both in-person and online.

 k. Book drop and Self-Check-In kiosks are available in the lobby to return library materials outside office hours and minimize in-person contact.

 l. Printing services are available at the Electronic Resources Center (ERC) however, 

4. General Policies and Guidelines

a. Authorized Users - All currently enrolled students are entitled to access library resources and services. Students must activate their library accounts each semester to avail of this privilege.

 b. Library User Log-in - Upon entering the University Library, users must “TAP” their University ID in the Library Visitor Kiosk to count the daily visitors.

c. Overdue Fines and Penalties - A regular fine of P2.00 per day for Circulation and P5.00 per hour for Filipiniana and Reserve (except Sundays and Holidays) is charged for each overdue book. Borrowing privileges are automatically suspended for those with overdue or unsettled accounts.

 d. Lost /Mutilated/Damaged Books and Other Materials - Borrowers with lost/mutilated/damaged library books and other materials shall be required to replace the materials within two (2) weeks. Book replacement shall be the same copy (title, author, edition, etc.) or a new edition. Please replace the item within the allotted time, or else the student will be blocked in the system for the next enrollment, and clearance will not be signed. As approved by the University Librarian, an assessment for book replacement shall be arranged with the Acquisition Librarian. 

e. Recall Notice - All overdue books are subject to being recalled, especially if they are highly requested. Failure to comply may result in the revocation of borrowing privileges. A general recall notice is sent out one week before the end of every semester.

 5. Behavior Guidelines- The library has established a set of behavior guidelines to promote a conducive learning environment while protecting the users, staff, materials, and equipment from any harm/damage. The following behavior guidelines are to be observed in the library:

 a. Students are reminded to maintain silence at all times.

 b. Students are not to leave their personal belongings unattended. The library is not responsible for lost, damaged, or stolen property.

 c. Minor offenses merit a warning, fines, and suspension of library privilege (refers to eviction from library premises). 

d. Major offenses merit immediate disciplinary action. The student shall be immediately referred to the University Librarian and the Office of Student Affairs for appropriate action.

E. Student Publication

Both general student publications like The Pillars and more-specialized publications like Kadunong, Coded, Swordbreaker, Psyche, etc. are vehicles of information and/or specialized research and/or reflection. They are likewise vehicles of student growth in thought, research and self-expression as well as in writing, literary and journalistic skills.

IMPORTANT NOTE:

Some provisions in this chapter may be revised or suspended during the school year. For more information, please visit the concerned office, and read the official university announcements/ memoranda thru the Gbox/Email System and social media platforms.