POLICY STATEMENT ON CAMPUS TRAFFIC MANAGEMENT
Rationale:
The Ateneo de Naga University is a private educational institution and is primarily a pedestrianoriented campus. As such, it encourages the members of the academic community, particularly vehicle owners/drivers, to faithfully observe and comply with the measures provided by the University for the safe, orderly and peaceful campus environment that is supportive of and conducive to students’ learning and development.
Thus, while the University gives vehicle owners/drivers the privilege to use the roads and its parking spaces upon payment of a modest amount, it also equally upholds, first and foremost, its duty to ensure the safety and security of all campus pedestrians – students, employees, guests and visitors.
IMPLEMENTING GUIDELINES ON VEHICLE TRAFFIC AND PARKING MANAGEMENT BACKGROUND:
The University, even as it is primarily a pedestrian-oriented campus, acknowledges the need for employees/visitors to use transport vehicles such as cars and motorbikes to commute to/ from University. Though a good network of roadways are in the campus for the vehicles, the increase in the number of students, employees, visitors, our security/traffic and pedestrian flow has become a concern inside the campus. And the development of new facilities and buildings has made vehicle parking limited to certain areas in the campus. By principle, parking spaces are not a matter of right for employees/visitors who have vehicles but a privilege provided by the University. Thus, there is a need to put in place for the safety and security of all constituents, a system of effective regulation and monitoring of the traffic, security and parking in the campus.
In this context, the entry and parking of any vehicle in the campus undergoes security and monitoring by the security personnel, and is subject to the regulations and policies of the administration in order to maintain the safe, orderly and peaceful environment of the school campus.
The following are specific objectives:
1. To provide proper safety and security for vehicles and pedestrians in the campus;
2. To provide an effective control and monitoring systems of vehicles coming in and going out of the campus through a gate pass system;
3. To keep an orderly flow of vehicular traffic through the security personnel;
4. To maintain parking areas and protect pedestrians from harm that might caused by moving vehicles;
5. To establish processes and policies for violations and it respective sanctions.
SECTION I. AUTHORITIES AND ADMINISTRATION
The Office of Administrative Services (OAS) is the office responsible for monitoring and regulating traffic and parking of vehicles coming in/out of the campus. With coordination with the Physical Plant Administration, they are responsible with the development and designation of parking areas in the campus.
The OAS, being the one responsible for the implementation of the traffic and parking policies, has the authority to cite traffic or parking violations, and in dire cases suspend the gate pass issued to vehicle owners who later turn out to be persistent violators.
The President has the authority, through consultation with the Council of Administrators and recommendation of the OAS, in changing or modifying any traffic or parking policies in Ateneo de Naga University.
SECTION II. RULES & PROCEDURES
A. Gate Pass/Sticker
1. Generally for security reasons, all vehicles (cars and motorbikes) entering the campus shall bear the Ateneo de Naga University Gate Pass/Sticker.
2. All vehicles with gate pass/sticker will strictly follow the traffic rules and regulations in the campus.
The gate pass/sticker is for entry and security purposes and not a privilege for parking which is subject to limited space.
3. A No gate pass/sticker No entry will be strictly implemented on the start of the second month of the school year. Regular or special visitors who have business dealings with the University, however, are issued a temporary entry permit.
4. The gate pass/sticker is applied for and is renewed on a yearly basis, from April to May 31 and is valid for one year from June 1 to May 31, subject to renewal. The application forms for gate pass/ sticker shall be done at OAS, while payments for the gate pass/sticker are settled at Treasurer’s Office. The following are needed when applying for gate/pass sticker; Photocopies of Driver’s License, Certificate of Registration of the Vehicle, and LTO Official Receipt.
5. Issuance of car gate pass/sticker will be color coded:
a. Employees/faculty members of the University (Blue)
b. Students and their parents (Yellow); and
c. Other suppliers/concessionaires (color-coded Red)
6. The cost of the gate/pass sticker will be recommended by the Administrative Services Office
(OAS) to the President, and subsequently a memo will be issued to inform the University before
the start of the school year.
7. This gate pass/ sticker must be placed on the upper right portion of the windshield and outside the vehicle where a Security Officer can readily inspect it. Hanging laminated gate pass/sticker inside the vehicle is not allowed. For motorbikes, the sticker may be placed wherever deemed appropriate by the owner. The security personnel will be the one to place gate pass/sticker on to the vehicles in the presence of the owner or representative.
8. The gate pass/sticker does not in any way substitute for or supersedes the ID rule for all students and employees. Any student-passenger inside any vehicle with issued stickers, may still be barred entrance when s/he does not have the proper identification card.
9. Gate pass/stickers may be revoked for persistent traffic and parking violators.
B. Vehicle Parking
1. Parking in the campus, with the limited parking areas, is on a first-come first-served basis.
2. The University provides parking areas/slots for faculty, staff, students, visitors and administrators. All are requested to park their respective vehicles at their respective parking areas.
3. Vehicles owners/drivers faculty, staff, students and visitors are to park their vehicles properly without blocking other vehicles or the driveways.
4. Parking hours for any vehicle shall be limited to the working/class hours of the University. Overnight parking, generally, is not allowed except for employees and on special occasions where, after a prior approval from OAS, the official activities require them to stay overnight.
5. For the care of our environment and the safety of all, running of vehicle engines while parked or waiting is strictly not allowed.
6. In cases when parking areas are already full a signage will be placed at the gates to inform vehicles of the unavailability of parking and for them to find other parking areas outside the campus.
C. Campus Traffic and Safety
1. Vehicles coming into the campus will be subject any time for inspection by our security personnel.
2. Visitors coming into the campus will show their driver’s license and surrender their valid ID to the security guards station at the gates. A corresponding visitor’s ID and a Vehicle visitor’s pass will be given to the driver which will be displayed on the dashboard of the vehicle.
3. A two-way traffic is implemented in the campus, but in special cases of institutional activities the University may opt to have a one-way traffic with Gate 1 (Ateneo Avenue) as the entry point and Gate 2 (Sta. Cruz) as the exit point of vehicles. A separate arrangement will be made for the traffic scheme in Bonoan, Pacol Campus.
4. For motorcycles, a two-person driver and passenger rule will be followed per city ordinance.
5. Maximum speed of 10 kilometers per hour for any vehicle inside the campus will be followed.
6. Blowing of horn is strictly prohibited inside the campus.
7. Modified loud mufflers for cars or motorcycles are not allowed inside the campus.
8. Pedestrians in the campus have the “right of way.” All vehicles will have to give way to passing pedestrians.
9. Drunk driving or driving under the influence of drugs; bringing in of drugs, guns (except for guards of the university depository banks), deadly weapons and other illegal items are strictly prohibited.
10. Students, faculty and staff members who refuse to allow the security personnel to inspect their vehicles shall be reported to OAS, after which the latter shall refer it to the Office of Student Affairs (for students) or the Human Resource Management Office (for faculty/staff).
D. Violations
D.1 Serious Violations:
1. Selling, attempting to sell, or giving their gate pass/sticker to another person.
2. False declaration in any application for a gate pass/sticker or in a report of a stolen gate pass/sticker.
3. Tampering/Falsification/Alteration or Duplication of gate pass/sticker.
4. Driving while under the influence of prohibited drugs or any alcoholic beverages.
5. Carrying any contraband, firearms, and deadly weapons inside the campus.
6. Using the car as shelter for obnoxious and scandalous activities.
7. Driving without license or unregistered vehicles.
8. Disregard or refusal at the gate, or in any part of the campus, to submit to standard security requirements such as the routine inspection or checking of ID.
9. Verbal/physical abuse against security personnel.
10. Other similar cases assessed by OAS, to be in serious violation of the University’s driving and parking regulations inside the campus.
D. 2 Minor Violations:
1. Blowing of horn or any alarming device and/or playing of music of a car radio/stereo in the ADNU campus. This includes disturbing/annoying revolution of any motorcycle/car engines.
2. Illegal parking
a. Parking in front and/or the road/street leading to the four pillars
b. Parking on an undesignated area or in any area other than those duly designated to be parking areas.
3. Running the engines while parked.
4. Driving on a sidewalk or pathway.
5. Carrying or loading the car of any material when its edge portion causes damage or scrape the pavement of the road/street. (Penalty for this shall include restitution for the damage caused.)
6. Driving inside the campus at a speed in excess of 10 km/hr.
7. Other similar cases assessed by OAS, to be a minor violation of the University’s driving and parking regulations inside the campus.
E. Sanctions & Penalties
Vehicles/cars with issued gate pass/stickers that are caught for violation of security/safety/ parking/traffic rules of the University shall be given the appropriate sanctions and penalties mentioned here:
Minor Violations
1. First Offense (of any minor violation) will be issued a reprimand and 1st Warning (using the Citation Form).
2. Second Offense (of any minor violation) will be issued a reprimand and a 2nd Warning (using a citation form).
3. Third Offense (of any minor violation) will be issued a reprimand and a citation form plus a corresponding fine.
4. Fourth Offense (of any minor violation) will be issued a reprimand and warning (using a citation form) plus a corresponding fine.
5. Fifth offense (of any minor violation) will be issued a final warning plus a corresponding fine.
6. After the Fifth offense (of any minor violation) revocation of the gate/pass entry the vehicle will no longer be allowed to enter the campus.
7. Payment of FINES will be paid within five days after the date of citation at the Treasurer Office copy of receipt should be submitted to the Office of Administrative Services. Failure to pay such fines within the deadline will result to suspension of the gate pass/entry the vehicle will not be allowed to enter.
8. Copies of the reprimand letters for habitual violators (Third Offense) will be sent to the Office of
Student Affairs for students and the Human Resource Development Office for faculty and staff.
Serious Violations
1. An incident report will be submitted to the Office of Administrative Services by the security personnel.
2. A thorough investigation will be conducted by the OAS and through a letter will give the owner/driver of the vehicle an opportunity to explain his/her side.
3. The results of the investigation and the decision of the OAS will be given to the owner/driver of the vehicle.
4. Any individual vehicle owner/driver found guilty of the serious violation will be sanctioned the maximum penalty, the cancellation of the gate pass/entry.
5. Copies of the letter of cancellation of gate pass/entry due to a serious violation will be sent to the Office of Student Affairs for students, and the Human Resource Development Office for faculty and staff.
SECTION III. EFFECTIVITY:
This revised policy shall be effective starting SY 2016-2017.