Implementing Rules and Guidelines of the College Uniform and Dress Code
I. GENERAL RULES
1. All enrolled college students, in coming to school either to attend a class or to transact business
inside the campus, are required to wear the prescribed school uniform or dress code.
2. The prescribed school uniform is to be worn every Monday, Tuesday, Thursday and Friday, while
the prescribed dress code every Wednesday and Saturday.
3. By prescribed school uniform, we refer to Letter B of the Code of Discipline (Chapter 7-College
Student Handbook).
4. By prescribed dress code, we mean: casual attire which must conform to the generally accepted
standard of decency and not among those enumerated as prohibited attire in the policy.
5. Students are required to wear the prescribed dress code for the entire duration of summer classes.
6. A student who comes to school not wearing the prescribed uniform or dress code shall be denied
entrance at the gate.
7. A student who enters a class not wearing the prescribed uniform or dress code shall be instructed
by the teacher to report to the Office of Student Affairs (OSA).
8. A student who roams around the campus not wearing the prescribed uniform or dress code shall
be instructed by OSA personnel to visit OSA.
II. EXEMPTIONS TO THE POLICY
A. General
1. A student under the following circumstances must request for the Uniform Exemption Pass (UEP) from OSA.
a. Re-admitted students whose entrance to the college was before the date of the uniform policy implementation;
b. Graduate or working professionals taking up their second undergraduate course
c. Members of religious congregations in their religious habits
d. Those who are physically challenged
e. Those who are in their later stages of pregnancy
2. A student exempted from wearing uniform or dress code must show the UEP together with the validated ID in order to be allowed to enter the school and classroom or roam around the campus.
B. Co-curricular and Extra-curricular Activities and Emergency Situations
1. Activities inside the campus which require the students to wear comfortable or appropriate attire like athletics or production preparations or other similar events may seek exemptions from OSA through their moderator or teacher or duly recognized organizer.
a. The form and requirements for the Conditional Uniform Exemption Pass (CUEP) can be obtained from OSA and must be processed at least two (2) days prior to the actual event.
2. Students who want to play sports, practice a play or other similar activities during student activity period are permitted to change to suitable attire.
a. However, they are prohibited to roam around or transact business in the campus in the same attire.
b. After their play or practice they need not change back to their uniform or dress code for as long as they intend to leave the school premises immediately.
3. Any student in emergency situation like a victim of robbery or whose residence just caught fire or other similar circumstances must secure the Conditional Uniform Exemption Pass (CUEP) from OSA before going to class or transacting business in the campus.
a. The student in such emergency situation must explain to the guard at the gate before proceeding to OSA.
b. The OSA personnel upon receiving the student will clear the student by calling up the guard.
c. A student exempted from wearing the uniform or dress code must show the CUEP together with the validated ID in order to be allowed to enter the school, classroom or roam around the campus.
C. In-Campus Dormitories
1. The student-dormers are exempted from wearing the uniform only when going to the Church of Christ the King as a community for their daily morning mass, rosary, prayer, and when going out and in of the campus.
2. The Prefects of the Dormitories and the Director of OSA shall come up with an appropriate dress code for the student-dormers in these special circumstances.
3. A student-dormer must show to the guard the validated ID in order to be allowed to enter the school.
4. When roaming the campus for any reason they are expected to be in the prescribed uniform during uniform days and dress code during non-uniform days.
D. Additional Exempting Provisions of the Uniform and Dress Code during Typhoons or Heavy
Rains
1. The wearing of the prescribed uniform is suspended on day/s when there is typhoon (Signal No. 2) in Naga City, with or without flooding in the campus or in other parts of the City. In such circumstances, the Dress Code shall be observed, except that students may be allowed to wear rubber slippers. No official announcement from OSA is needed for this suspension.
2. The wearing of the prescribed uniform is likewise suspended on day/s when there is tropical depression or hard rains in Naga City. However, such suspension takes effect upon official announcement by OSA.
3. For typhoons or heavy rains occurring in areas outside Naga City, therefore affecting only students in these areas, no suspension of the wearing of uniform shall take effect for the general student population. Only affected students may seek the Conditional Uniform Exemption Pass from OSA.
4. The suspension of the wearing of uniform may be extended after the typhoon or heavy rain due to flood in the campus and/or in areas in Naga City and/or when there is prolonged power failure brownout or blackout caused by the typhoon, making it impossible to press uniform. OSA shall announce the suspension of the wearing of the prescribed uniform.
5. If it continuously rains during class days, which makes it difficult for the students to dry their uniform, OSA may announce a suspension of the wearing of the prescribed uniform.
6. The OSA will rely on leading agencies such as the Philippine Atmospheric, Geophysical and Astronomical Services Administration (PAGASA) and Typhoon2000.com to get updates on weather conditions.
7. The announcement of the suspension of the wearing of uniform and extension of such suspension shall be made by OSA, in partnerships with the Supreme Student Government and student organization, through the following channels:
a. Posters
b. Security guards
c. Public Address System
d. Ateneo website
e. Online social networks
III. ADMINISTRATION OF THE IMPLEMENTATION OF THE POLICY
A. Office Responsible
1. The Director of Student Affairs shall be directly responsible for the administration and implementation of the uniform and dress code policy.
2. All university personnel are encouraged to support and cooperate in the implementation of the uniform policy by reporting to OSA student who violates the policy.
3. OSA shall have the following functions relative to the implementation of the College Uniform Policy:
a. To publish the approved implementing rules and guidelines on the college uniform and dress code through a circular and the College Student Handbook
b. To monitor the compliance of the students by working closely with the Office of Administrative Services and the College Faculty
c. To handle all cases of uniform or dress code violations
d. To ensure the safekeeping and confidentiality of violation records of students
e. To handle all logistical concerns, i.e., availability of forms, slips, reports and other documents relative to the monitoring and implementation of the college uniform
f. To conduct an annual orientation with the college students especially the freshmen and transferees
g. To recommend to the President the periodic review and updating of the College Uniform policy.
B. Monitoring System
There are three standard systems of monitoring the compliance of students with the uniform policy.
1. First: Checking at the University Gates through the Security Guards
a. This is the visual checking done by the guards upon entry of the students at the gate. This includes the student-driven vehicles or motorbikes.
b. Once the guard is able to ascertain that a student is not in proper uniform or dress code, the said student shall be denied entrance.
2. Second: Checking in the Classroom through the Classroom Teacher
a. This is the visual checking done by the concerned classroom teacher at the start of the class period.
b. Once the teacher is able to confirm that a student is not in proper uniform or dress code and does not have a CUEP, the teacher is expected to:
• Issue the original copy of Violation-Slip to the concerned student which the class beadle will provide
• Instruct the student to report to OSA
• Mark the student absent for that particular day
• Remind the class beadle to submit to the OSA the accomplished violation slip at the end of the class period.
3. Third: Random Checking inside the school campus by OSA Personnel
a. This is the random visual checking done by the roving OSA personnel inside the campus anytime during the day.
b. Once the OSA Personnel ascertains that a student is not in proper uniform or dress code and has not been reported to OSA, the personnel is expected to:
• Issue the original copy of Violation-Slip to the concerned student
• Escort or instruct the student to report to OSA
c. Roving security guards do not have the authority to investigate a student suspected of not in proper uniform or dress code, but may call the attention of OSA for actual investigation of the student.
C. Procedure in Handling Cases of Violation and Serving of Sanctions
The OSA shall investigate reported cases of violations and implement the sanctions when established. The following are the general procedures.
1. The OSA Representative shall receive the receipt of the “Violation Slip” from the security guard or the roving OSA Personnel or the classroom teacher through the class beadle.
2. If the student did not immediately report to OSA despite advice by the teacher, OSA shall issue
a Call Slip preferably within 1-2 days upon receipt of the report of violation.
3. The OSA Representative shall meet with the student to listen to explanations and clarify items about the violations.
4. The OSA Representative shall decide if the student’s justification is valid or not.
a. If valid, the “Violation Slip” shall be marked “JUSTIFIED” and disregarded.
b. If not valid, the “Violation Slip” shall be marked “UNJUSTIFIED” and the student and will be escorted out of the campus.
5. The student will be advised to return to the campus wearing the prescribed uniform or dress code.
6. However, the student’s entry to the campus with prescribed uniform or dress code will not abrogate the student’s violation within the day.
7. Students reported to OSA with unjustified reasons for not wearing prescribed uniform or dress code shall be dealt with the sanctions stated in the handbook.