If not already provided, the receipt of your official final transcript is a requirement by the University to complete matriculation. Official final transcripts indicate your full name, degree program, degree awarded, and degree conferral date. Official transcripts without the degree awarded and conferral date listed are not considered final.
Your personalized Graduate Admission Checklist will inform you of the specific institutions and degrees for which an official final transcript and/or academic record is required. If you are no longer able to view your checklist, please inform the Grad SAO, Jennifer Banawa, jennifer@humnet.ucla.edu, and she can send you a copy.
If not already provided, the official final transcript of your undergraduate degree must be submitted to the Grad SAO, jennifer@humnet.ucla.edu. The transcript will then be uploaded into the application system for the Division of Graduate Education to review.
Transcripts must be received by the Department by:
August 15 for degrees awarded before or in Spring 2026
October 15 for degrees awarded in Summer 2026
If your official final transcript is not received by the above date, a pending hold placed on your account by the Division of Graduate Education will take effect immediately on that date. This hold prevents enrollment, campus services, assessment, and financial aid disbursement.
Some matriculating students may be required to send official degree diplomas and/or degree certificates in addition to the official final transcript. If this is the case, it will be listed in your Graduate Admission Checklist. If you are no longer able to view your checklist, please inform the Grad SAO, Jennifer Banawa, jennifer@humnet.ucla.edu, for assistance.
If you are completing or earned a graduate degree prior to starting our program, in most cases the official final graduate degree transcript is not required. However please review your Graduate Admission Checklist as the Division of Graduate Education may list it as required. If submission of the official final graduate degree is not listed on the checklist, then you are not required to submit the official final transcript for your graduate degree. However, please send the Department a copy of the unofficial transcript once the degree is awarded so the record is stored in your student file. This can be an electronic copy.
Evidence of conferral of all degrees, diplomas, or professional titles must be submitted. This evidence may be in the form of officially certified copies of the actual diploma or entries on official records or official statements from granting institutions. In all cases, the statement must include the exact, original title of the degree and the date of its formal conferral (month and year). Your personalized Graduate Admission Checklist will inform you of the specific academic record(s) required. If you are no longer able to view your Admissions Checklist, please inform the Grad SAO, Jennifer Banawa, jennifer@humnet.ucla.edu, for assistance.
All academic records must show the dates of enrollment; the subjects or courses taken, together with the units of credit or time allotted to each subject and, if rank is determined, rank in the total class or group. The records must also include a complete description of the institution’s grading scale or other standard of evaluation. Maximum and minimum marks and the steps between them must be indicated.
Unless academic records and diplomas are routinely issued in English by the institution, the records in their original language must be submitted with an authorized, complete, and exact English translation.
If your institution only issues one official copy of an academic record and does not issue official academic records electronically, please arrange delivery of a certified copy instead. The University will not accept a photocopy or scan.
Certificates of completion of required courses, or of degree examinations, cannot be accepted as evidence that the degree was granted. Third-party evaluated records, such as evaluations provided by WES, will not count as an academic record. Documents uploaded to the application cannot be accepted as they are considered unofficial copies by the University.
More information about required academics records may be found on the Division of Graduate Educations' website.
While academic records need to be delivered to the Grad SAO/Department, the Grad SAO must upload those documents into the application system. The Division of Graduate Education will review the documents and remove the hold if the academic record meets the official final transcript/academic record requirement. The University only considers a transcript, diploma, and degree certificate as official if it was sent directly from the institution to the Grad SAO/Department. Official records are defined as original documents issued by the institution which bear the actual signature of the Registrar and the seal of the issuing institution. Academic records, once received, cannot be returned. Do not, under any circumstances, send the original of an academic record which cannot be replaced; obtain a properly certified copy instead.
The following are not considered official:
Transcripts, diplomas, and degree certificates uploaded in the application directly by you, even if the uploaded document was an official transcript.
Transcripts, diplomas, and degree certificates that were sent/mailed by the institution to you, then opened by you and subsequently forwarded/mailed to the Grad SAO.
Only one method described below is necessary per transcript/academic record.
This is the preferred option. If your institution offers official electronic transcripts, diplomas, and/or degree certificates, please have them sent to Jennifer Banawa, jennifer@humnet.ucla.edu. If you are asked to enter a title, please use Graduate Student Affairs Officer.
If your institution provides official transcripts, diplomas, and/or degree certificates electronically but only via email from the Registrar's or Bursar's Office (or similar office), please inform them to directly email the transcript to Jennifer Banawa, jennifer@humnet.ucla.edu. As noted above, transcripts, diplomas, and/or certificates that were sent to you then subsequently forwarded to the Grad SAO are not considered official by the University.
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If your institution can only mail a copy of your final official transcript, diploma, and/or degree certificate, please inform the Grad SAO after you arrange delivery so the department can keep an eye out for it. The envelope containing the official academic record(s) must be sealed by the institution(s) where you earned your degree(s) and mailed directly by the institution to:
UCLA Department of Linguistics
Attn: Jennifer Banawa, Graduate SAO
335 Portola Plaza
3125 Campbell Hall
Box 951543, MC 154302
Los Angeles, CA 90095-1543
If your institution only allows delivery of an official final transcript, diploma, and/or degree certificate to a student rather than another institution, please:
Arrange receipt of your official academic record(s) in a sealed envelope from your institution
Place the sealed envelope with your official academic record(s) in another envelope
Arrange the full envelope to be mailed to the Department's address above
This method allows the Department to attest that the envelope containing the official academic record(s) was sealed by the institution and the Department opened that envelope.