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Creating Breakout Rooms
Creating Breakout Rooms
- Start an instant or scheduled meeting.
- Under More, click Breakout rooms.
- Select the number of rooms you would like to create, and how you would like to assign your participants to those rooms:
- Automatically: Let Zoom split your participants up evenly into each of the rooms.
- Manually: Choose which participants you would like in each room.
- Click Create breakout rooms.
- Your rooms will be created, but will not start automatically. You can manage the rooms prior to starting them by following the instructions below.
Options for Breakout Rooms
Options for Breakout Rooms
After creating the breakout rooms, click Options to view additional breakout rooms options.
Check any options that you would like to use for your breakout rooms.
Check any options that you would like to use for your breakout rooms.
- Move all participants into breakout rooms automatically: Checking this option will move all participants into the breakout rooms automatically. If this option is unchecked, the participants will need to click Join to be added to the breakout room.
- Allow participants to return to the main session at any time: If this option is checked, the participants can move back to the main session from their meeting controls. If this is disabled, they need to wait for the host to end the breakout rooms.
- Breakout rooms close automatically after x minutes: If this option is checked, the breakout rooms will automatically end after the configured time.
- Notify me when the time is up: If this option is checked, the host will be notified when the breakout room time is up.
- Countdown after closing breakout rooms: If this option is checked, the participants will be given a countdown of how much time they have left before being returned to the main room.
Assigning Participants to Rooms
Assigning Participants to Rooms
Follow the steps below to assign participants to rooms or click Open All Rooms to start the breakout rooms.
To assign participants to your rooms, select Assign next to the room you wish to assign participants to and select participants you want to assign to that room. Repeat this for each room.
Once a participant has been assigned (manually or automatically), the number of participants will show in place of the Assign button.
Preparing Breakout Rooms
Preparing Breakout Rooms
After manually or automatically assigning participants to rooms, you can rearrange the participants. Participants who are not assigned to breakout sessions will remain in the main meeting when the rooms are started.
Move to (participant): Select a room to move the participant to.
Exchange (participant): Select a participant in another room to swap the selected participant with.
Managing Breakout Rooms in Progress
Managing Breakout Rooms in Progress
Once the breakout rooms have been started, the participants will be asked to join the Breakout Session.
The host will stay in the main meeting until joining a session manually. If a participant has not joined the session yet, it will be noted by (not joined) next to their name.
Broadcasting a Message to all Breakout Rooms
Broadcasting a Message to all Breakout Rooms
The host can broadcast a message to all breakout rooms to share information with all participants.
- Click breakout rooms in the meeting controls.
- Click Broadcast a message to all, enter your message and click Broadcast.
- The message will appear for all participants in Breakout Rooms.
Still unsure how? Watch this 2 mins video to get yourself familiarize.
Still unsure how? Watch this 2 mins video to get yourself familiarize.
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