Fundraising

Fundraising Procedures 

1.      Administrative approval is required prior to a team or coach soliciting funds for a contribution that is to be presented to the school.

2.      Any individual or organization that desires to make a contribution to our school should acquire administrative approval of the appropriateness of the gift prior to the purchase of the contribution.

3.      Contributions accepted by the School Board will be used or displayed as deemed appropriate by the administration.

4.      All requests for contributions from the Boosters or other organizations should be originated in writing to the Activities Director’s office.

 When a coach/advisor becomes aware of a donation, he/she should ask for a letter from the donor, addressed to the School Board, to be mailed to the Superintendent’s office.  It should include the following:

 What the donation is

1. How it is to be used, if specified by donor (site, etc.)

2. Any other useful information

 The advisor’s/coach’s assistance in securing this written information will be appreciated.  It will provide correct spellings of names and addresses with which to write the resolution of acceptance.  It will also serve as documentation for the business office.

 The coach/advisor receiving the donation should write a letter of thanks with a copy to the Activities Director who will send a copy to the superintendent.

 Note: The amount of the donation is between the donor and the IRS.  We don’t place a value on anything except cash contributions – we just verify that equipment, etc. has been donated.

 Activities Fee Schedule will be available in the Student Activities Office in August.