All Field Trip Forms should be submitted NO LATER THAN August 25 of each school year for school board approval. 

1. 1. 1. • We do understand that "unannounced trips" will come up occasionally during the year and we will attempt to approve such events

         • However, the bulk of all field trips must be submitted in August

         • Such unannounced events need to be submitted one month in advance so that there is enough time for a school board meeting to be held and the trip approved

Process for Field Trip Approval:

1. Step 1 - Teacher/Sponsor of Field Trip completes the 2024-2025 ESSEX COUNTY PUBLIC SCHOOLS FIELD TRIP REQUEST FORM 

   1. 1. • Your form must say 2024-2025 -  Edits have been made from previous years. 

         • Only Digital Copies are allowed, no paper copies - your request will remain digital for this entire process

         • Begin by completing the 2024-2025 ESSEX COUNTY PUBLIC SCHOOLS FIELD TRIP REQUEST FORM. 

         • When you click on this link, it will ask if you would like to make a copy of this document - select yes

         • Rename the document to include the School Initials, Name of Trip, and Date of Trip

           1. 1. 1. • Example: TES Science Museum 6/4/24 

         • Complete all sections of the form, leaving nothing empty

         • Add your signature within the Google doc - You can select a specific font or insert your digital signature if you have one

         • Share the Google document with your PRINCIPAL ONLY - do not share with the central office staff

2. Step 2 - Principal Approval

• Principal receives the field trip form from you 

• Principal reviews the form and adds their signature within the Google doc - no paper copies

• Principal then shares the form with Dr. Blount

3. Step 3 - Blount approves the form and adds the trip to the tracking list below.

4. Step 4 - Once Blount approves, transportation and finance will review and pass it to Ms. Saunders for school board approval

• You can follow the progress of the trip below

• Once Ms. Saunders checks the last column green, your trip is approved

• You can also check below for transportation arrangements and drivers

All Fundraiser Forms should be submitted  45 days before the start of the fundraiser 

1. 1. 1. • This allows enough time for a school board meeting to be held and the fundraiser to get approved

All events that raise money, no matter the cause, must be board-approved. 

Process for Fundraiser Approval:

1. Step 1 - Teacher/Sponsor of Fundraiser completes the 2024-2025 ESSEX COUNTY PUBLIC SCHOOLS FUNDRAISER APPROVAL FORM 

   1. 1. • Your form must say 2024-2025 -  Edits have been made from previous years. 

         • Only Digital Copies are allowed, no paper copies - your request will remain digital for this entire process

         • Begin by completing the 2024-2025 ESSEX COUNTY PUBLIC SCHOOLS FUNDRAISER APPROVAL FORM 

         • When you click on this link, it will ask if you would like to make a copy of this document - select yes

         • Rename the document to include the School Initials, Name of Fundraiser, and Start Date of Fundraiser 

           1. 1. 1. • Example: EHS Spirit Wear 6/4/24 

         • Complete all sections of the form, leaving nothing empty

         • Add your signature within the Google doc - You can select a specific font or insert your digital signature if you have one

         • Share the Google document with your PRINCIPAL ONLY - do not share with the central office staff

2. Step 2 - Principal Approval

• Principal receives the fundraiser form from you 

• Principal reviews the form and adds their signature within the Google doc - no paper copies

• Principal then shares the form with Dr. Blount

3. Step 3 - Blount approves the form and adds the Fundraiser to the tracking list below.

4. Step 4 - Once Blount approves, finance will review and pass it to Ms. Saunders for school board approval

• You can follow the progress of the fundraiser below

• Once Ms. Saunders checks the last column green, your fundraiser is approved

All Athletic Trips are under the guidance of our Athletic Director, Mr. Jones 

1. 1. 1. • This site is a place for coaches to see that your trip is scheduled and that drivers have been secured.

         • Any questions or changes related to athletic trips should be directed to Mr. Jones