Frequently Asked Questions

The EMSB officially has two platforms teachers and students can use. 

1. Microsoft Teams, Office365

2. GSuite for Education

At the EMSB, we have access to:

• GSuite for Education including: Meet, Classroom, Docs, Slides, Forms, and Sheets, etc. 

• Teams and Office365 tools

Please use the platform chosen by your school.

It is possible to change how many "videos" (people on camera) a Meet participant can see. This will alleviate the required Internet connection for the participant who is experiencing lagging or other connection issue. 

See this short screen capture to see how they can do this.

Students need to make sure they Turn In their assignments, when they are done. You can see student work that is not yet "turned in". Students will be able to edit their work until it is turned in. Until they turn in their assignment, it will show as missing for the teacher. For more information, see this link.

1. Always use the Google Classroom generated Meet Link.

2. Turn off "Quick Access" once you start your Meet session, under host control. This will prevent all other EMSB users (staff and students) to join automatically.  This will prevent all other EMSB users (staff and students) to join automatically. Therefore, the EMSB users that are not signed up in your Google Classroom will have to "ask to join" the meeting. When someone asks to join, the teacher will be able to allow or deny access. 

3. Turn off Let everyone Share their Screen under host control (same place you found Quick Access") unless you want students to share their screen.

4. Make sure students use their EMSB username and password. If they need to "ask to join" and they are a part of your classroom, that means they are signed in with a personal account. Ask your students to sign in to Chrome/Google with their EMSB username and password.

5. Do not admit non-members of your class. If you want to have a guest join your session, add them using the in-meeting add people +invite option and enter their email address there. *A Google account is required to join a Meet. 

6. If you have other teachers assigned to your Classroom, you made need to reset the Classroom Meet Link for them to have access as co-host.

For more details, please see this Creating a Meet Slide.

Create and manage breakout rooms during class meetings

A recorded session in Teams can be private or made available to everyone in your organization. Our organization includes everyone at EMSB, staff and students.

Please always make sure you have parental permission before recording a session with students. Also, once it is recorded, it should only be made available to that group of students. 

For more information, please see Video permission in Stream

Also, note that to make sure it is private to begin with, creating a meeting has different settings than a live event. By default, a live event will be share with all members of your organization. You will need to change that manually as you set it up.

You are the meeting organizer. If you want to limit what your students can do within a Teams meeting, please make sure their role is set to attendee. They will be able to speak and chat, but will not be able to control any other features. 

If you are co-teaching, you will want to set the co-teacher to presenter, a presenter has the same control features as the organizer.

Please take a look at this page for a full list of Roles in a Teams Meeting.

Parents need to make the request for their child's account by following the procedures explained on this document.

From this article: Block or Allow (junk mail setting) you can have the steps to creating a Safe Senders and Recipients list, and how to managed Blocked Senders.