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Information on procedures related to fellowship certificates, supervisor changes, and fellowship declination is provided here.
Fellowship Certificate
Fellowship Certificate
１．Request for the Fellowship Certificate
１．Request for the Fellowship Certificate
A fellowship certificate of acceptance can be issued in the format shown below.
Sample Format
To request a fellowship certificate of acceptance, please use the request form below.
２．How to Receive
２．How to Receive
① Receive Your Certificate in Person
Please collect your certificate at the Academic Affairs Office of your Graduate School and present your student ID.
Processing Schedule
Requested by Monday 5:00 p.m. ｜ Available for pickup from Friday
Requested by Wednesday 5:00 p.m. ｜ Available for pickup from the following Tuesday
Notes
・Processing may be delayed due to public holidays or delivery conditions.
・No notification will be sent when the certificate is ready for pickup.
・Please contact your Academic Affairs Office in advance if necessary.
② Receive Your Certificate by Mail
In addition to submitting the request form, please send:
・A copy of your student ID
・A self-addressed stamped envelope (One certificate weighs approx. 5 g. Ensure that sufficient postage is provided based on the combined weight of the certificate and envelope.)
The mailing address will be provided by email after your request has been reviewed.
Supervisor Change Report
Supervisor Change Report
If your supervisor changes due to retirement or other circumstances, please notify us through the inquiry form and provide the title and name of your new supervisor.
Research Subject
Research Subject
Please conduct your research activities based on the research proposal submitted in your application. If changes are unavoidable, please consult us in advance before making any changes.
Depending on the changes, your application may be subject to re-evaluation. Please note that if changes to your research plan result in your no longer meeting the eligibility requirements of this fellowship, continued support may not be approved.
If any changes occur, please notify us promptly via the inquiry form.
Leave of Absence
Leave of Absence
Whether your support can be suspended and extended will be determined based on the reason for your leave of absence.
If you are unable to continue your research due to childbirth, childcare, illness, injury, or other comparable circumstances, support may be suspended during the leave period, and the support period may be extended upon your return to the University (normally for up to two years).
However, if the leave of absence exceeds two years, fellowship support will be terminated.
Please note that a long-term leave of absence, particularly one that extends across academic years, may raise budgetary or financial administration issues. Therefore, if you are considering taking a leave of absence, regardless of the reason or expected duration, please consult us as early as possible via the inquiry form.
Decline Form
Decline Form
If you need to decline the fellowship, please complete the procedure below as soon as possible. Please download the Declination Form Template and submit it to the email address below. If you plan to decline the fellowship at the end of March or September, separate submission deadlines and forms will apply. Details will be announced via ELMS email closer to the relevant date.
Please use the following subject line for the email.
Subject: Submission of the EXEX Fellowship Decline Form
Submission Email: jisedai-DX@academic.hokudai.ac.jp
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