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1. PLAN a Folder Structure That Works For You
1. PLAN a Folder Structure That Works For You
2. Create Folders WITHIN Folders
2. Create Folders WITHIN Folders
- School Year Folder (such as "Sophomore Year" or "7th Grade")
- Folder for Each Course (such as "Math" or "Algebra I" or "Biology")
- Folders for Organization of Course Content
- Folder for Each Course (such as "Math" or "Algebra I" or "Biology")
3. Always Name/Title Your Files
3. Always Name/Title Your Files
4. Avoid "Loose" Files
4. Avoid "Loose" Files
Always organize files within a folder. Over time, loose files (ones not in folders) become cluttered and disorganized.
5. Move Important "Shared With Me" Files to "My Drive"
5. Move Important "Shared With Me" Files to "My Drive"
NOTE: Anything anyone ever shares with you is automatically stored in "Shared With Me" in your Drive. You can't organize "Shared With Me." Instead, you can choose whether to add those files and folders to your "My Drive.."
- Method 1: From "Shared with Me," right-click, and select "Add to My Drive"
- Method 2: From within the file, click the "Add to My Drive" icon near the title (top-left).
6. Color-Code Folders for Visual Reference
6. Color-Code Folders for Visual Reference
7. Use Numbers At The Beginning of File or Folder Names
7. Use Numbers At The Beginning of File or Folder Names
Google defaults to alphabetizing. You can add numbers (such as 001, 002, 003) at the beginning of a file or folder name, so they appear in the order you prefer.
*** If you are sharing the folders or files, be thoughtful about numbering. The number sequence that works in your Drive may not work for the other user(s).
8. "Star" Important Files
8. "Star" Important Files
*** At the End of the Semester: Clean Up Your Drive Before Break
*** At the End of the Semester: Clean Up Your Drive Before Break
- Move any/all "loose" files into folders. (Tip #4)
- If not already organized, move this semester's course folders into a folder for this school year. (Tip #2)
- Delete any files/folders you never want again. Then, navigate to your "Trash" section (left-side in Drive) and delete all your trash (gone forever).
- Prepare for next semester: Create your new folder structure, if needed.
Prefer to view these tips inthe "Click-and-Learn" slides format? Here you go:
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