September 25th, 2023
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Kathy DeGroat, Kelly LaRosa, Melissa Rielly, Kristen Teeft, Julie Wilkins.
Members on Zoom: Derrik Decker, Casey Mohr, Allison O’dell, Julie Pfeffer, Ed Stenzel, Kristen Winiecki
Members Absent: Christina Campbell, Cheryl Carpenter, John Griesmer, Matt Jones, Alie, Kuitems, Mark Weich
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:00 p.m. He introduced Jared Byer from Made 2 Move Fitness. Jared presented “Boost Energy & Eliminate Fatigue” to the Policy Board. A Question and answer session followed. The Policy Board thanked Jared for the presentation.
Joe then gave an outline of the meeting agenda. The next meeting is October 30th, 2024 at 8:00 a.m. and is an all-day meeting until 2:30 p.m.
Communications/Hearing from Visitors/Written Communications: None
Budget Status Report: Joe went over the Budget Status Report in detail.
Committee Reports:
Evaluation Committee: Joe reviewed the Summer Course Evaluations and remarked on the positive comments from participants.
Program Committee: The Fall 2024 Course Registration numbers were reviewed, along with the estimated budget for 24-2025 professional learning hours.
Special Projects Committee: Joe outlined the current T3 projects.
Steering Committee:
Director Report: Center activities were discussed, including visitors, laminate footage, posters created, and number of copies made. He outlined the NYS Teacher Center fall courses and fall focus. Joe gave an update on yesterday’s FarWest Teacher Center Network September meeting.
Old Business: none
New Business: First Five was reviewed
For the Policy Board/Something New: none
Policy Board Members’ Reports: none
For the Good of the Center: none
Approval of Minutes: Joe read through the meeting minutes and reminded all that the next meeting is on October 30, 2024, at 8:30 am and is an all-day meeting.
Adjournment: Motion made by Kristen Winiecki to adjourn the meeting at 5:38 p.m. 2nd by Kristen Teeft. The motion carried unanimously.
October 30th, 2024
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Loran Carter, Kathy DeGroat, John Griesmer Ed. D, Casey Mohr, Allison O’Dell, Ed Stenzel, Kristen Teeft, Julie Wilkins, Kristen Winiecki
Welcome - Joe welcomed everyone to the meeting and called the meeting to order at 8:30 a.m. Joe introduced the Professional Learning Session presenters. He then gave an outline of the meeting agenda. The next meeting is December 4, 2024, at 4:00 p.m. and possibly may be a Zoom meeting.
Communications/Hearing from Visitors/Written Communications: None
Budget Status Report: Joe went over the Budget Status Report in detail. Kristen Teeft made a motion to approve the Budget Status Report as presented. 2nd by Cindy Ball. The motion Carried.
P2 - Policy Board Professional Learning Sessions
Session 1 Lidia Snyder LMSW, RYT, TCTSY-F “Ready, Set, Breath”
Session 2 Jared Byer - Made 2 Move Fitness - Sleep Science
Session 3 SNAP Education - Overview and Resources - example of a short nutrition lesson and a simple food demonstration
Session 4 Matt Heyd - Remedy - Pain and Performance
Committee Reports:
Evaluation Committee: Joe outlined that he will be sending the Evaluation Committee a few different Needs Assessments (from other Centers) to compare and make any changes to our Needs Assessment.
Program Committee: Fall 24-25 Registration numbers were reviewed, additional courses to be added to the Winter/Spring roster were discussed, and courses saved for the 25-26 program year were presented. The updated budget for course hours was reviewed.
Special Projects Committee: The T3 Application will open in November 2024 and will be reviewed at the December and February meetings.
Steering Committee: Joe asked for suggestions for topics for future meetings. Some suggestions were AI and Wellness. Joe will work with Alie Kuitems to set up the next PL session at an upcoming Policy Board Meeting.
Director Report: Center activities were discussed, including visitors, laminate footage, posters created, and number of copies made. Joe discussed the NYS Teacher Center Fall Focus meeting, which was held on October 23rd-24th in Albany, and outlined several NYS/FarWest Teacher Center fall and winter courses.
Old Business: None.
New Business: None.
For the Policy Board/Something New: None
Policy Board Members Reports:
For the Good of the Center:
Approval of Minutes: The meeting minutes will be approved at the next meeting on December 4, 2024, at 4:00 p.m.
Adjournment: Motion made by Kristen Winiecki to adjourn the meeting at 2:30 p.m. 2nd by Kristen Teeft. The motion carried unanimously.
December 4th, 2024
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Cheryl Carpenter, Loran Carter, Kathy DeGroat, Julie Pfeffer, Kristin Winiecki,
Members on Zoom: Ed Stenzel, Kristen Teeft, Allison O’Dell,
Welcome: Joe welcomed everyone and called the meeting to order at 4:05 p.m. He gave an outline of the meeting agenda and reminded everyone that the next meeting is February 5, 2025, at 12:30 p.m. He also provided the dates of the remaining 2024/2025 meetings. The March 19th meeting was changed to March 20th at 4:00 p.m. due to scheduling conflicts.
Communications/Hearing from Visitors/Written Communications: None
Budget Status Report: Joe went over the Budget Status Report in detail.
Committee Reports:
Evaluation Committee: Joe reviewed the first session of Fall Course Evaluations and remarked on comments from participants. Needs Assessments will be sent out this month.
Program Committee: Joe outlined the 2025 Winter/Spring course registration numbers and the estimated budget for 24/25 course hours.
Special Projects Committee: T3 Applications, which started in November, were discussed.
Steering Committee: Joe would appreciate suggestions for topics for future meetings. The February meeting will include a presentation on AI.
Director Report: Center activities will be updated at the next meeting. Joe reviewed the topics discussed at today’s FarWest meeting, including planning for the Educator’s Wellness Institute in the spring
Old Business: None
New Business: None
For the Policy Board/Something New: None
Policy Board Members Reports: None.
For the Good of the Center: None
Approval of Minutes: Joe reminded everyone that the next meeting is on February 5, 2025, at 12:30 p.m. and provided the dates for the remaining 2024/2025 meetings, including the date change for the March meeting from March 19th to March 20th.
Adjournment: Motion made by Kristin Winiecki to adjourn the meeting at 4:32 p.m. 2nd by Julie Pfeffer. The motion carried unanimously.
February 5th, 2025
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Cheryl Carpenter, Kathy DeGroat, Kelly LaRosa, Casy Mohr, Allison O’Dell, Alie Kuitems, Julie Pfeffer, Ed Stenzel, Kristen Teeft, Kristen Winiecki
Members on Zoom: Derrik Decker, Melissa Reilly, Julie Wilkins
Welcome: Joe welcomed everyone and called the meeting to order at 2:02 p.m. He gave an outline of the meeting agenda and reminded everyone that the next meeting is on March 20th, 2025 at 4:00 p.m. and the April meeting is on April 30th at 12:30.
Communications/Hearing from Visitors/Written Communications: None
Budget Status Report: Joe went over the Budget Status Report in detail. Kristen Teeft made a motion to approve the Budget Status Report as presented. 2nd by Cindy Ball. The motion carried unanimously.
Committee Reports:
Evaluation Committee: Joe reviewed the second session of Fall Course Evaluations and remarked on comments from participants. He outlined the results of the Needs Assessment Survey.
Program Committee: Winter/Spring 2025 Registration numbers to date were discussed. Joe went over the estimated budget for professional learning hours. He reviewed the 2025-2026 new course proposals. The Committee then set the date to meet to review and score new course proposals for March 11, 2025, and will report on the results at the March meeting.
Special Projects Committee: Joe outlined the T3 Application information and gave a cost estimate for the requested equipment.
Steering Committee: Joe reviewed the 946 Budget estimate in detail. A short discussion ensued. Kristen Winiecki made a motion to approve the 946 Budget Report as presented. 2nd by Kristen Teeft. The motion carried unanimously. Topics for future meetings were then discussed.
Director Report: Center activities were outlined, including visitors, laminate footage, posters created, and number of copies made. Joe will attend a FarWest meeting tomorrow and the Committee of 100 and NYSTC Spring Symposium meetings in March. He will report on them at the next meeting. Joe then outlined the NYS Teacher Center winter/spring courses.
Old Business: None
New Business: None
For the Policy Board/Something New: “Work SmAIrter, Not Harder: 5 Ways to Improve Teacher Productivity with Artificial Intelligence” was presented at this meeting.
Policy Board Members Reports: Board members gave updates regarding their Districts.
Approval of Minutes: Joe read through the meeting minutes and reminded everyone that the next meeting is on March 20th, 2025, at 4:00 pm. Allison O’Dell made a motion to approve the minutes as read. 2nd by Cindy Ball. The motion carried unanimously.
Adjournment: Motion made by Kristin Winiecki to adjourn the meeting at 3:08 p.m. 2nd by Kristen Teeft. The motion carried unanimously.
March 20th, 2025
ECTC Policy Board Meeting Minutes
Members Present: Cheryl Carpenter, Kathy DeGroat, Cindy Ball, Kelly LaRosa, Kristin Teeft, Julie Wilkins, Ed Stenzel, Julie Pfeffer, Kristen Winiecki, John Griesmer
Members on Zoom: Alie Kuitems, Melissa Reilly
Welcome: Joe welcomed everyone and called the meeting to order at 4:02 p.m. He gave an outline of the meeting agenda and reminded everyone that the next meeting is April 30, 2025, at 12:30 p.m. Attendance at this meeting is important. The last meeting is scheduled for May 14, 2025, if necessary, with time to be determined.
Communications/Hearing from Visitors/Written Communications: None
Budget Status Report: Joe went over the Budget Status Report in detail. Kathy DeGroat made a motion to approve the Budget Status Report as presented. 2nd by Kristen Teeft. The motion carried unanimously.
Committee Reports:
Evaluation Committee: Joe reviewed the Winter/Spring Session 1 Course Surveys and remarked on comments from participants. After a brief discussion, Joe showed the short video, “Putting Yourself in Someone Else’s Shoes.”
Program Committee: Winter/Spring 2025 Registration numbers to date were discussed. Joe went over the estimated budget for professional learning hours. The new and previously run Course Proposals recommended for the 25-26 program year were reviewed.
Special Projects Committee: The T3 Applications and cost estimates were outlined.
Steering Committee: Joe discussed the 25-26 Grant Application and Budget Development Projections. Joe will meet with the Steering Committee before the April meeting to discuss these matters.
Director Report: Center activities were outlined, including visitors, laminate footage, posters created, and number of copies made. Joe gave an overview of the happenings at yesterday’s FarWest spring meeting and outlined the upcoming NYS Teacher Center courses.
Old Business: None
New Business: None
For the Policy Board/Something New: N/A
Policy Board Members Reports: Board members gave updates regarding their Districts.
For the Good of the Center: N/A
Approval of Minutes: Joe read through the meeting minutes and reminded all that the next meeting is on April 30, 2025, at 12:30 p.m. Julie Pfeffer made a motion to approve minutes as read. 2nd by Kristen Teeft. The motion carried unanimously.
Adjournment: Motion made by Kristen Teeft to adjourn the meeting at 5:28 p.m. 2nd by Ed Stenzel. The motion carried unanimously.