2019 - 2020 Policy Board Meeting Minutes
Erie-Catt Teacher Center Policy Board Meeting May 6th, 2020 4:00 pm - 6:00 pm
Members Present via Zoom: Cindy Ball, Erin Calder, Christina Campbell, Derrik Decker, Kathy DeGroat, Kelly LaRosa, Casey Mohr, Mary Mullins, Allison O’Dell, Julie Pfeffer, Melissa Reilly, Ed Stenzel, Kristen Teeft, Kristen Winiecki, Joe Winiecki. Members Absent: Matt Jones, Ellen Kindley, Angela May, Danielle O’Connor.
1. Welcome:
Joe Welcomed everyone and opened the meeting at 4:07. He asked that everyone follow the rules for the Zoom meeting. Mute their sound, until they wish to talk. Please type any questions in the chat feature. Also, type any motions, 2nd to motions, questions about motions, and voting on motions in the chat feature. Joe also previewed the agenda for the meeting.
2. Communications/Hearing from Visitors/Written Communications - None.
3. Budget Status Report:
Joe presented the March/April and Early May expenses, and the expenses that are encumbered: Director salary, Instructor salaries, Service contracts (Toshiba, Visual Solutions), and open Purchase Orders that will be paid in May and June. Christina Campbell made a motion to accept the Budget report as presented. Kristen Teeft 2nd the motion. No Questions. The motion carried unanimously.
4. Committee Reports
Steering Committee:
Joe sent copies of the 2020-2021 Continuation Application to all Policy Board Members for review a few weeks ago. He presented the 2020-2021 Continuation Application. After discussion, Kristen Winiecki made a motion to approve the Continuation Application as presented. Mary Mullins 2nd the motion. No Questions. The motion carried unanimously.
Joe then presented the FS10 for the 2020-2021 program year. After discussion, Ed Stenzel made a motion to approve the FS10 for 2020-2021 as presented. Allison O’Dell 2nd the motion. Derrik Decker asked if there was a plan if funding levels change. Joe said he has contingency plans and will inform the Policy Board if any changes arise. Hearing no other questions a vote was called. The motion carried unanimously.
Joe then asked the Policy Board to look over the proposed BYLaw change that was presented at the February Policy Board Meeting. Derrik Decker made a motion to approve the ByLaw changes as presented. Ed Stenzel 2nd the motion. The motion carried unanimously.
Evaluation Committee:
Joe presented the evaluation summaries from the last 14 courses from this past Winter/Spring. Joe also reviewed the Course Catalog for the 2020-2021 Summer, Fall, and Winter/Spring Catalog. Mary Mullins noted that she will work to send out the director evaluation in the next week or so.
Program Committee:
Joe mentioned that Purchase Orders are coming in. Some vendors have contacted Joe and have switched the delivery site to his home, due to school buildings being closed. Vendors are working hard to complete and ship orders. The Exceptional STEAM Fair ll that was scheduled for May 22, 2020, has been postponed until the Spring of 2021. Joe will work with East Aurora HS to reschedule this great event. Joe will be contacting instructors to complete forms/paperwork for the E2CC BOCES HR/Payroll offices for the 20-21 program year. Joe will also be posting, then advertising the 20-21 course catalog. Registration will open in the middle-end of May with courses starting in early to mid-July.
Special Projects Committee: No report
5. Director Report: No report
7. Old Business: No report
8. New Business: No report
9. For the Policy Board/Something New: No report
10. Policy Board Members Reports:
Policy Board members shared information about how their classrooms and how their districts are doing during the pandemic. Members shared lots that lots of persistence and perseverance are required during these tough times. Districts are trying to support teachers, and teachers are feeling a little overwhelmed with online technology that doesn’t always run without flaws. Some students have risen to the challenge, others are struggling, and a few have not engaged. All districts are providing lunch deliveries (some every day, other 2 -3 times per week) for the families in their districts. Some districts have done Sr. Parades of teachers to student's homes to celebrate seniors. Others have organized Elementary school parades where the Elementary teachers drove past all of the student's houses.
11. For the Good of the Center No report
12. Reading and Adoption of Minutes: Kristen Winiecki made a motion to accept the minutes as read. Melissa Reilly 2nd the motion. No questions. The motion carried unanimously.
13. Adjournment: Kristen Winiecki made a motion to adjourn at 5:36 pm. Kristen Teeft 2nd motion. No Questions. The motion carried unanimously.
Erie-Catt Teacher Center Policy Board Meeting Minutes - April 8th, 2020 4-6 pm
Members Present: Cindy Ball, Erin Calder, Christina Campbell, Loran Carter, Derrik Decker, Kathy DeGroat, Angela May, Casey Mohr, Mary Mullins, Allison O’Dell, Julie Pfeffer, Melissa Reilly, Ed Stenzel, Kristen Teeft, Kristen Winiecki, Joe Winiecki
1. Welcome: Joe welcomed everyone at 4:10. Joe reviewed the “rules” of the Zoom meeting: Remember to mute your audio until you want to speak. Use the chat feature for questions, motions, 2nd to motions, questions about motions, and voting. Joe said to call his cell if you are having any trouble with the zoom meeting.
2. Communications/Hearing from Visitors/Written Communications - none
3. Budget Status Report:
Joe presented the April Budget Status Report. We have approximately $43,000 remaining in the budget.
Motion by Kristen Teeft to accept the Budget Report as read. The motion was 2nd by Derrik Decker. Questions: none. Vote: Approved Unanimously
4. Committee Reports
Steering Committee:
*The excess funds in the “other salaries” and “purchased services budget lines were discussed.
*A motion to Amend the Budget was made by Ed Stenzel to: 1. Reduce Other Salaries by $3,200. 2. Reduce Purchased Services by $1,200. 3. Increase Professional Salaries by $4,400 Motion received a 2nd by Kristen Teeft. Questions: none. Vote: Approved Unanimously
*Joe will submit all appropriate paperwork to the BOCES Business office for review and signature, then send to NYSED Program Office
Evaluation Committee: None
Program Committee:
Options for spending the amended funds in Professional Salaries were discussed. Courses for the 2020-2021 program year were discussed. Joe will create the 20-21 course catalog.
Special Projects Committee: None
5. Director Report:
*NYS approved funds for Teacher Centers for the 20-21 program year. Same funding level as this year.
*FarWest and NYS TC’s are setting up a website for NYS teachers to go to to view all FREE PD courses that will run between now and the end of the year.
*Exceptional STEAM Fair will most likely be postponed until 2021.
6. Old Business: None
7. New Business: Joe is working on the 2020-2021 Grant Application
8. For the Policy Board/Something New: Nothing
9. Policy Board Members Reports: Policy Board members shared their experiences over the past few weeks.
10. For the Good of the Center: Nothing
11. Approval of Minutes:
The minutes were read by Joe.
Motion by Angela May to use $4,400 in amended funds for the Director salary for this year only. The motion was 2nd by Derrik Decker. Questions: none. Vote: Approved Unanimously
Motion by Ed Stenzel to approve the minutes as read. The motion was 2nd by Derrik Decker. Question: none Vote: Approved unanimously
12. Adjournment:
Kristen Winiecki Motioned to adjourn at 5:45 pm. The motion was 2nd by Julie Pfeffer. Question - none. Vote Approved unanimously
Erie-Catt Teacher Center Policy Board Meeting February 5th, 2020 12:30-3:30 pm
Amended Minutes 3/13/20
Members Present: Cindy Ball, Loran Carter, Erin Calder, Kathy DeGroat, Angela May, Casey Mohr, Mary Mullins, Allison O’Dell, Julie Pfeffer, Melissa Reilly, Ed Stenzel, Kristen Teeft, Kristen Winiecki, Joe Winiecki
1. Welcome:
Joe called the meeting to order at 12:44 pm
2. Communications/Hearing from Visitors/Written Communications - None
3. Budget Status Report:
Joe presented the budget as of January 29th, 2020. $6,760.05 was spent from budget lines 150, 160, 400, 450, and 800. Leaving $67,285 remaining in the budget.
Motion to approve The Budget Report was made by Kristen Teeft. Second, by Mary Mullins Motion Carried unanimously
4. Committee Reports
Evaluation Committee:
*Joe summarized the 3-course evaluations, of the 3 courses that completed in January. Joe noted that participants are very happy with the PD courses.
*Joe also reviewed the PD Survey (Needs Assessment). He gave the program committee the results. They will use the results as they assess the 20-21 course proposals.
Program Committee:
*The Program Committee was given the 20-21 Course Proposals. Additional documents will be sent to Program Committee members to evaluate the proposals.
Special Projects Committee:
*20-21 Tech Tool Tryout Project applications were discussed.
Motion to move forward with those that applied for T3 Projects was made by Cindy Ball. Second by Allison O’Dell No Questions. Motion Carried Unanimously.
Steering Committee:
*Joe presented information for the FS10-A #1. Money in the approved budget needs to be transferred from a few budget lines due to several factors including, an increased number of courses being run, a reduction in the secretary's salary (and not having a secretary from July through October), the replacement of the poster printer, and an increased in the new device/tech equipment and supplies for the center and constituents. There will be no net change in the dollar amount.
*Motion was made Kristen Teeft to submit FS10-A #1 with the following:
Increase budget line 150 by $1,046
Decrease budget line 160 by $8447
Decrease budget line 400 by $90
Increase budget line 450 by $11,474
Decrease budget line 800 by $4,079
Increase Indirect cost by $96
Second by Ed Stenzel
Questions - none
The motion carried unanimously.
5. Director Report:
*Center Activities and Visitors Log was reviewed.
*Updates on NBC Sessions
*FarWest Network activities were reviewed. Policy Board members were encouraged to register for FW opportunities.
*Some FarWest events have been canceled due to low enrollment (OPEN PE sessions and Spec. Ed Extension). Some New Programs Added - a flyer will be sent via email.
*Also encourage colleagues to register for the Exceptional STEAM Fair.
6. Old Business:
*Recycling of old tech equipment bids are being worked on by E2CCBOCES Tech Dept. More info to follow.
7. New Business:
*Getting ready for 20-21 Grant application
*ByLaw changes were introduced. Action on ByLaw changes will occur at the April Policy Board Meeting.
8. For the Policy Board/Something New:
*De-Escalation Exercise article was presented to the Policy board
9. Policy Board Members Reports:
*Erin - OP has the State, Nation and World leader in Girls HS Pole Vault!
*Kathy - Eden spoke about Administrative openings.
*Mary - Lake Shore - renovations to buildings is underway
10. For the Good of the Center
*Nothing
11. Reading and adoption of minutes
The motion to accept the minutes as read was made by Cindy Ball. Second by Kathy DeGroat
Questions - none
Vote - Motion carried unanimously
12. Adjournment:
Motion to adjourn was made by Kristen Winiecki at 2:46 pm. Second by Kristen Teeft
Question - none
Vote - Motion carried unanimously
Erie-Catt Teacher Center Policy Board Meeting. December 4th, 2019 12:30-3:30 pm
Members Present: Cindy Ball, Erin Calder, Christina Campbell, Loran Carter, Kathy DeGroat, Ellen Kindley, Casey Mohr, Mary Mullins, Julie Pfeffer, Melissa Reilly, Ed Stenzel, Kristen Teeft, Kristen Winiecki
Present through Zoom: None
Members Absent: D. Decker, M Jones, A May, D O’Connor, A O’Dell
1. Welcome: Joe welcomed our PB members, including two new members. Melissa Reilly from Immaculate Conception and Erin Calder from Orchard Park.
The meeting was called to order at 12:35 pm
2. October 2019 Minutes: Motion to approve the October minutes was made by Kristen Teeft. Second by Cindy Ball. No questions. Motion carried.
3. Communications/Hearing from Visitors/Written Communications - None
4. Budget Status Report: Joe presented the current Budget Status Report. The motion to accept the Budget Status Report was made by Ed Stenzel. Second by Christina Campbell. No Questions. Motion Carried.
5. Committee Reports (Need to elect Committee Chairs at the Nov. Mtg.) Joe outlined the responsibilities of each committee for the new PB members
Evaluation Committee -
-Fall Course Evaluation Summary Joe summarized the Fall course evaluations.
-Secretary Evaluation - Joe presented the BOCES support staff evaluation that he will use this year for Lisa’s evaluation.
Program Committee -
-Request for Course Proposals - Joe will contact instructors, and PB members to solicit course proposals for the 20-21 Program year starting in Mid-December - with a due date of Feb. 2020.
Special Projects Committee
-Haba and Rosen Books
-QuestBots
-H-Band Smart Watches
Joe presented the applications for T3 projects. Discussion followed. T3 Application deadline was extended to Jan. 15th, 2020.
Steering Committee:
-FS10-A - Joe explained that he would have the FS10-A ready for the Feb. 2020 meeting for discussion and approval.
6. Director Report
-Center Activities
-NBC Sessions
-Rosen Spotlight Books
-FarWest Meeting
-2020 Exceptional STEAM Fair
-OPEN PhysEd Sessions
Joe presented items including Center Activities including Nat’l Brd Cert support groups, the Spotlight Books from Rosen, the upcoming FarWest meeting, the Exceptional STEAM fair date, and the OPEN Phys Ed Sessions and dates.
7. Old Business -
-iPads - Joe mentioned that we are still waiting on the appraisal from the 3rd party recycler.
8. New Business -
-Rosen Spotlight Books
A Discussion around purchasing Social Emotional Learning Spotlight Books from Rosen Publishing took place. A motion to purchase 6 titles for a total of $1,813.32 was made by Kristen Teeft. Second by Mary Mullins. No questions. Motion Carried.
9. For the Policy Board
-Pay the Price
-Gratitude
Two articles were presented to the PB. Discussion followed. Joe distributed copies of the “A Kindness Christmas Countdown” checklist to the PB to share with colleagues.
10. Policy Board Members Reports - BOCES has started a New Horizons program - 3 students doing internships at a skilled manufacturing plant. Lake Shore has started construction on the Middle School. Gowanda is planning a district-wide capital project, with input from staff. North Collins is implementing “engagement strategies.” Eden has two new Admin hires, will have another in the Spring. Eden is also constructing an indoor recess room from a grant.
11. For the Good of the Center - nothing
12. Approval of the Dec. 4th, 2019 minutes: Motion to accept the minutes was made by Kristen Teeft to accept the minutes as read. Second by Mary Mullins. No questions. Motion carried.
13. Adjournment Motion to adjourn at 2:45 pm was made by Kristen Teeft. Second by Kristen Winiecki. No questions. Motion Carried.
Erie-Catt Teacher Center Policy Board Meeting October 2nd, 2019 4-6 pm
Members Present: Cindy Ball, Christina Cambell, Derrik Decker, Kathy DeGroat, Mary Mullins, Allison O’Dell, Julie Pfeffer, Ed Stenzel, Kristen Teeft, Kristen Winiecki, Joe Winiecki
1. Welcome: Joe called the meeting to order at 4:16 pm. Joe mentioned that we lost our Non-Public School rep. Kristen Teeft will contact colleagues at Immaculate in EA. We are also looking to replace John F at OP. Joe Will contact colleagues at OP to fill the position.
2. May 2018 Minutes: Motion by Christina Campbell to approve May 2019 minutes. 2nd by Cindy Ball. No questions. Vote: All in favor - approved
3. Communications/Hearing from Visitors/Written Communications - We will be sending Angela a gift card (with money collected from each PB Member) as a Baby/Family Gift from the Policy Board. Joe will sign all of our names and send it to Ange.
4. Budget Status Report: Joe gave the Budget Report for July/Aug/Sept. Of 2019. Motion by Christian Campbell to approve the Budget as presented. 2nd by Ed Stenzel. Questions: Were all Summer instructors Paid? Yes in the Sept. BOCES Payroll all summer instructors and ECTC Director were paid for completed courses/time. Vote: Approved
4. Committee Reports
Steering Committee:
money allocated to the Secretary position that was not spent for the months of July, August, and September.
a possible use for that $$: add courses (re-run for people on waiting lists, purchase supplies, purchase devices) Discussion regarding where to spend excess funds from the money that was allocated for the secretary position that wasn’t spent for July, Aug., and Sept. Christina C suggested new devices such as iPads, chrome books. Joe suggested purchasing supplies and running extra classes that had waiting lists. Brainstorm ideas for the next meeting. Joe will present options for running extra classes and purchasing new devices at the Dec. Meeting
Program Committee
Registration Summary
Course Proposals - Kathy D suggested everyone discuss with own facilities for new program ideas.
The re-run of courses for people on waiting lists was discussed. Allison O suggested repeating courses with a rating of high scores. Also to check waiting lists and look into re-running those classes. Joe will project expenses/budget for courses that have waiting lists for and will schedule to run the second sections of courses.
Evaluation Committee
Summer Course Evaluation Summary was discussed
Director Evaluation was discussed.
Every year Director evaluation should take place. Will seek an appropriate evaluation for the secretary thru BOCES.
Special Projects Committee
Summary of T3 projects Joe updates everyone on the T3 Projects that are underway this year.
5. Director Report
Grant Status Still waiting, Should be here roughly 10 days
Center Activities (July/Aug/Sept) were discussed
NBC Sessions were discussed
ROSEN Spotlight Books were discussed. Suggestion to partner with school library-Brian Meyer. Meeting scheduled for Oct. 30th to meet with ROSEN NYS. Some new NYS Geography Books are on our Virtual Bookshelf through Dec. We would like a few Teachers to review with a subcommittee.
FarWest Meeting FarWest is running some regional workshops - more info to follow. Poverty Simulator is also available - let Joe know if your District is interested.
Fall Focus Book study - Lost at School will be available as a FarWest Network book study. Dawn Graham from NYSED will be in Buffalo for FarWest Network Meeting.
2020 Exceptional STEAM Fair Joe will be working on dates with the EA school district.
6. For the Policy Board
Joe had Policy Board participate in a blank paper demonstration to raise awareness of bullying and its social, emotional effects on learning
7. Policy Board Members Reports -
District Open House at Ormsby 10/9 6-8 pm
Innovations Games to be held on 10/24 at Holland.
Allison O district had Jonathan Mooney (Dynamic speaker) come to Opening Day - She offered to possibly run his book as a Book-Study for the Center.
New Superintendent at Lake Shore Dr. Charles Galuzza.
North Collins-Cindy B having Math Team Night on 11/5.
Dr. Haufner is back at SUNY Fredonia as acting President - many changes at SUNY Fred.
Christina C talked about the changes with her move from 1st to 5th grade - concerns regarding Bullying, empathy, and kindness.
8. For the Good of the Center
9. Adjournment Motion to adjourn by Kristin W at 5:25 pm, 2nd by Allison O. No Questions. Motion carried