Agency Procurement Request

APP-CSE

The Annual Procurement Plan - Common Supplies and Equipment (APP-CSE) contains the list of supplies and equipment that can be bought from the Department of Budget and Management - Procurement Service.

The APP-CSE is composed of two parts, wherein APP-CSE Part A provides the list of supplies and equipment available from DBM-PS, while Part B requires the End-User to provide a list of supplies and equipment and prices, not available from DBM-PS but are regularly procured.

The total amount indicated in the APP-CSE is also reflected in Office's PPMP.

APP_CSE_Template_2021.xlsx

Purchase Request

Indicate the supplies, unit, quantity and price of the supplies and equipment indicated in your APP-CSE Part A. This will be submitted to OAMSS-PSSD for the drafting and signing of an Agency Purchase Request, to be signed by the DFA Chief Accountant and the OAMSS Assistant Secretary.

APP-CSE Part A (Common Supplies and Equipment) and Part B (Non-Common Supplies) must not be submitted on the same Purchase Request.

Purchase Request.xlsx

Certificate of Non-Availability fRom Stocks

In case that supplies and equipment indicated in the APP-CSE are not available from DBM-PS, prior to submission of the PR to to OAMSS-PSSD, End-Users (Requesting party) are requested to print and attach the Certificate of Non-Availability from Stocks from the following link:

https://www.ps-philgeps.gov.ph/home/index.php/what-we-sell/common-use-items

Purchase Request and CNAS shall have the same date or up to fifteen (15) days from the validity of the CNAS.

CNAS *This certificate is valid within fifteen (15) days upon the date of issuance; Items indicated above are currently not available from the Procurement Service and agency may procure thru other sources in accordance with 2016 Revised IRR of RA 9184.

Delivery oF Supplies

Upon submission of the PR to OAMSS-PSSD, the documents will be routed to OFMS for the issuance of Obligation Request and Status (ORS), Disbursement Voucher (DV), and Cheque. All mentioned documents shall be signed by the Assistant Secretaries for OAMSS and OFMS, and the End-User's Head of Office. Duration for all mentioned processes takes from 2 to 3 months.

Delivery of Supplies from DBM-PS upon submission of the Cheque may take at least another 1 to 2 months, depending on the availability of supplies.

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