Locator Slip:

For activities/events/errands that would require leaving from or going out of the permanent station or workplace during office hours within the day, a Locator Slip (Annex B) duly approved by the Head of Office or his/her Authorized Representative, and countersigned by the authorized personnel of the office visited, shall be used. A Certificate of Appearance from the office visited may be secured in case such portion was left unsigned by the person visited.

                    eg. Travel to other schools for work-related matters, travel to LBC for sending form 137, transportation expenses for bills payment, etc.

Authority To Travel:

1. The official or employee concerned shall accomplish and submit an Authority to Travel form not later than three (3) working days prior to the event together with the following supporting documents to the office of the signing/ approving authority/ies for consideration and approval:

a.    Signed Memorandum/ Letter/Order/Invitation or other communication relevant to the DepEd or non-DepEd activity/event for the purpose of being a participant/guest/resource person/lecturer/visitor;

Definition of Terms:

(a)    Daily Travel Expenses (DTE) — the amounts authorized to cover expenses for local travel, which consist of (i) costs for hotel accommodation or lodging, including the prescribed taxes and services charges, (ii) meals, and (iii) incidental expenses, including the cost for local or inland transportation and reasonable miscellaneous expenses at the place of assignment.

(b)    Official Business — refers to official travel wherein the Transportation Expenses and Miscellaneous Expenses, and Daily Travel Expenses incurred, including salaries and other benefits, while on travel, shall be funded by DepEd or by any other government entities. If your attendance in a particular activity is directly connected with your official duties, your attendance is on official business and entitles you to travel expenses. 

(c)    Official Time - refers to official travel wherein no government expenses shall be incurred/ spent, except for the payment of salaries and other benefits of the official or employee who is on travel. If your travel is not directly related to your official duties and responsibilities, your attendance is on official time.

(d)    Permanent Official Station — the place where the office or regular place of business/work of an official employee is expected to stay most of the time as required by the nature and the duties and responsibilities of the position of such official or employee.

(e)    Transportation Expenses — the actual fares of the authorized modes of transportation {e.g., land, sea, and air) for local travels from the permanent official station to the destination or place of assignment and back.

Certificate of Travel Completed

Itinerary of Travel

Certificate of Expenses Not Requiring Receipts

CS Form No. 6-For Travel Abroad-Sample

TA-justification_approved-for-travel-abroad

FORM-A-page-5-sample