General Institutional Preconditions

Precondition 1: Accreditation & Academic Credit

(a) Accreditation and Academic Credit. The program(s) must be operated by (a) Institutions of higher education: A college or university that (i) is fully accredited by the Western Association of Schools and Colleges or another of the six regional accrediting associations, and (ii) grants baccalaureate academic credit or post baccalaureate academic credit, or both. An institution approved to offer educator preparation in California must notify the Commission within 30 days if its regional accreditation status changes.

Cal State East Bay is fully accredited by the Western Association of Schools and Colleges (WASC). University Accreditation

Please see the July 15, 2015 letter re-affirming Cal State East Bay’s WASC accreditation: WASC Letter

Cal State East Bay grants both baccalaureate and post baccalaureate credit. Please see the University Catalog for a list of baccalaureate programs and post baccalaureate programs.

Precondition 2: Enrollment & Completion

Once a candidate is accepted and enrolls in an educator preparation program, the approved program sponsor must offer the approved program, meeting the adopted standards, until the candidate:i. completes the program; ii. withdraws from the program;iii. is dropped from the program based on established criteria; oriv. is admitted to another approved program to complete the requirements, with minimal disruption, for the authorization. In the event the program closes, a teach out plan, which includes individual transition plans for each candidate as well as a plan for candidates and graduates to access their student records would need to be developed.

Prec 2 Statement of Assurance (2).pdf

Upon closure, deactivation, or discontinuance of a program, candidates will be notified and plans for current candidates will be made for completion of required programs. A teach-out plan would consist of individual roadmaps listing courses remaining in the program for each enrolled candidate, and a plan for either offering those courses or offering appropriate substitutions. The department chair or program coordinator would be the point person for assisting candidates with their completion plans.

Teach Out Plan CSUEB.pdf

Precondition 3: Responsibility & Authority

To be granted continuing accreditation by the Committee on Accreditation, the entity shall provide the following information:(a) Identify the position within the organizational structure that is responsible for ongoing oversight of all educator preparation programs offered by the entity (including educator preparation programs offered by an extension division, if any).(b) Provide a description of the reporting relationship between the position described in (a) and the individual(s) who coordinate each educator preparation program offered by the entity. If a reporting relationship is indirect, describe the levels of authority and responsibility for each educator preparation program. Include an organizational chart for the institution as well as the division(s) within the institution responsible for the oversight of educator preparationprograms; include any parent organization, outside organization(s), or partner(s) who will be involved in the oversight of the educator preparation unit and/or responsible for any aspect of program delivery.(c) Provide policies to ensure that duties regarding credential recommendations are provided solely by persons who are current employees of the Commission approved institution.

(a) Carolyn Nelson, PhD Dean of College of Education & Allied Studies

Ongoing oversight of all educator preparation programs offered by Cal State East Bay rests with Dean of the College of Education and Allied Studies (CEAS), who serves as the Unit Head of the Professional Education Unit. As noted earlier, one CTC-approved program, Speech/Language Pathology Preliminary Credential, is housed outside of CEAS in the College of Letters, Arts, and Social Sciences (CLASS). The CLASS Dean has oversight of the traditional academic aspects of the Speech/Language Pathology program (budget, faculty hiring & evaluation, curriculum, etc.). The CEAS Dean, working the Unit Accreditation Coordinator, ensures that the Speech-Language Pathology Credential Program adheres to all CTC program standards and is an active member of the Professional Education Unit. The CEAS Dean and the CLASS Dean jointly address any significant issues with the Speech-Language Pathology credential program. Should any issues arise about the performance of the Speech-Language Pathology with regard to accreditation, the CEAS Dean and CLASS Dean would work together to reach a mutually acceptable outcome. Finally, it should be noted that the CEAS College Coordinators has the same responsibilities with regards to CTC-Approved Programs as with all other programs in CEAS. These include the following: Faculty and student grievances, curriculum approval, and the evaluation of part-time faculty.

(b) Professional Education Unit Organization

Each of the 12 CTC-approved educator preparation programs reports to the CEAS Dean, who is head of the Unit. Each program has a faculty Program Coordinator. The CEAS Dean, upon recommendation of the relevant Department Chair, appoints each faculty Program Coordinator annually. The Program Coordinators serve at the will of the Dean. The CEAS Dean reviews the performance of each Program Coordinator on an ongoing basis. The Chair of the Department of Speech, Language, and Hearing Sciences is the Program Coordinator of the Speech-Language Pathology Credential Program.

No parent organization, no outside organization(s), nor any partner(s) are involved in the oversight of the educator preparation unit, nor are any responsible for any aspect of program delivery.

Solely persons who are current employees of Cal State East Bay provide duties regarding credential recommendations. Two staff members of our Credential Student Service Center are Credential Analyst II’s and submit credential recommendations.

Credential Student Service Center

Precondition 4: Lawful Practices

To be granted continuing accreditation by the Committee on Accreditation, a program of professional preparation must be proposed and operated by an entity that makes all personnel decisions without unlawful discrimination. These decisions include decisions regarding the admission, retention or graduation of students, and decisions regarding the employment, retention or promotion of employees.

Cal State East Bay does not discriminate on the basis of any protected category: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran’s status. This policy applies to the admission, retention, and graduation of students and decisions regarding the employment, retention or promotion of employees. Further, Title IX of the Education Amendments of 1972, and certain other federal and state laws prohibit discrimination on the basis of sex, gender or sexual orientation in employment, as well all education programs and activities operated by the University.

CSU Nondiscrimination Policies & Complaint Procedures

College of Education and Allied Studies Nondiscrimination Statement

Precondition 5: Commission Assurances

To be granted continuing accreditation by the Committee on Accreditation, the program sponsor must: (a) assure that the sponsor will fulfill all of the applicable standards of program quality and effectiveness that have been adopted by the Commission, (b) assure that all candidates participating in public school-based field activities hold a Certificate of Clearance from the Commission, (c) assure that the approved program sponsor will cooperate in an evaluation of the program by an external team or a monitoring of the program by a Commission staff member, and (d) assure that the approved program sponsor will participate fully in the Commission’s accreditation system, including the timely submission of documents required for accreditation.

Prec 5 Statement of Commission Updated.pdf

Precondition 6: Requests for Data

To be granted continuing accreditation by the Committee on Accreditation, the entity must identify a qualified officer responsible for reporting and responding to all requests from the Commission for data including, but not limited to, program enrollments, program completers, examination results, including performance assessments, and state and federal reporting within the time limits specified by the Commission. Institutional contact information must be updated annually.

Prec 6 Request Assurance (1).pdf

Reporting & Responding Personnel:

Dr. Carolyn Nelson, Dean, retired August 2020
Dr. Chris Chamberlin, Interim Dean 2020-2021
Dr. Shadi Roshandel, Assessment & Accreditation Coordinator
Dr. Eric Engdahl, Chair, Department of Teacher Education
Dania Massey, Single Subject Coordinator
Kelly Moore, Multiple Subject Coordinator
Dr. Denise Fleming, Reading Added Authorization Coordinator
Dr. Ardella Dailey, Chair, Department of Education Leadership
Dr. Mari Gray, Preliminary Administrative Services Program (PASC) Coordinator
Dr. Peg Winkelman, Clear Administrative Services Credential, (ASC) Coordinator
Dr. Greg Jennings, Chair, Department of Educational Psychology
Dr. Zachary Pietrantoni, School Counseling Coordinator
Dr. Oahn Tran, School Psychology Coordinator
Dr. Linda Smetana, Education Specialist Program Coordinator
Dr. Shubha Kashinath, Chair, Department of Speech, Language and Hearing Sciences
Recia McCormick, Manager, Credential Student Services Center
Marla Anderson, Credential Analyst

Precondition 7: Veracity in all Claims & Documentation Submitted

To be granted continuing accreditation by the Committee on Accreditation, the entity must positively affirm the veracity of all statements and documentation submitted to the Commission.

Prec 7 Statement of Veracity.pdf

Precondition 8: Grievance Process

To be granted continuing accreditation by the Committee on Accreditation, the approved program sponsor must have a clearly delineated grievance process for candidates and applicants. The grievance process information must be accessible to all candidates and applicants and the institution must be prepared to provide documentation that candidates have been informed of the grievance process and that the process has been followed. Note: While the Commission does not dictate a specific process for candidates to grieve actions and decisions related to the admission, progress, and completion of their program, the Commission may find it necessary to comment on an institution’s grievance process if it appears to unfairly disadvantage the candidate. Examples include requiring the candidate to grieve to the very same individuals for whom the grievance is directed.

Candidates are provided the following information in program handbooks and as well as on the Credential Student Service Center website:

The Professional Education Unit has candidate and applicant grievance procedures that guarantee due process and equity. All applicants denied admission may request a review by the Associate Dean of the College of Education and Allied Studies and the Associate Dean of CLASS for Speech-Language Pathology. If such a request is made, the Associate Dean conducts a review of the applicant’s status to ensure that all admission policies and procedures were followed.

Once candidates are admitted, there are two potential categories of grievances: (1) Grade appeals and (2) Status in Program, including declassification (dismissal). The links below provide evidence.

Grade Appeals: Appeals of grades in courses in CTC-approved courses are handled by the University Grade Appeal Policy. Candidates first discuss the grade with the course instructor. If a dispute remains, the candidate then discusses the grade with the Department Chair in an attempt to find resolution. If there is no resolution, then the candidate appeals to the relevant Associate Dean (CEAS for all programs but, CLASS for Speech-Language Pathology). The Associate Dean completes an independent review, interviewing the course instructor and the candidate. If the candidate remains unsatisfied, she/he submits a formal appeal to the University’s Office of Academic Program and Graduate Studies. A faculty panel reviews the appeal and may decide to convene a Faculty Hearing Panel to conduct a full review of the matter.

Status in Program: Candidates in all programs may be declassified (i.e., disqualified) from a program for clearly specified causes, based on University Policies. Candidates may also be suspended from the credential program or required to repeat the field experience course if the candidate earns no credit. All programs have declassification policies, consistent with University policies, in their program handbooks, and all candidates are directed to read their relevant handbooks. The process for all programs is the same and explained below.

Program Coordinators recommend declassification to the Department Chair, who reviews the request. In each case, the candidate is informed of the cause of the declassification and the right to appeal. If the Chair agrees, then she/he recommends declassification to the Associate Dean. The candidate then appeals to the Associate Dean. The Associate Dean conducts an independent review, interviewing both the program coordinator and the candidate. If the Associate Dean agrees that declassification is appropriate, then she/he makes that recommendation to the University’s Director of Graduate Studies; the final decision to declassify resides with the Director.

Prec 8 petition-for-gaagc-hearing.pdf

Precondition 9: Faculty & Instructional Personnel Participation

All faculty and instructional personnel employed by colleges and universities who regularly teach one or more courses in an educatorpreparation program leading to a credential, shall actively participate in the public school system at least once every three academic years, appropriate to their credential area. Faculty who are not in the Department, School or College of Education are exempt from this requirement. Reference: Education Code Section 44227.5 (a) and (b).

All faculty and instructional personnel who regularly teach one or more courses in programs leading to a credential actively participate in the public school system at least once every three academic years, appropriate to their credential area. Such participation includes supervision of candidates in their field placements, participation in research or grant projects with K-12 schools, and professional development offered to K-12 practitioners. The Associate Dean of the College of Education and Allied Studies oversees compliance with this Precondition. The Faculty Participation Reporting data is stored in the Faculty Participation Database.

Precondition 10: Communication & Information

To be granted continuing accreditation by the Committee on Accreditation, the approved program sponsor must provide easily accessible and accurate information to the public, prospective educators, and enrolled candidates about the requirements for admission and successful completion for all its educator preparation programs.

All information about admission processes and sample course requirements for each credential program is available to the public, prospective educators, and enrolled candidates on the CEAS website. Additional information about each program can also be found on the Credential Student Service Center website.

Precondition 11: Student Records Management, Access, & Security

To be granted continuing accreditation by the Committee on Accreditation, the sponsor must demonstrate that it will maintain and retain student records in accordance with the institution’s record retention policy.Institutions will provide verification that: (a) Candidates and graduates will have access to and be provided with transcripts and/or other documents for the purpose of verifying academic units and program completion. (b) All candidate records will be maintained at the main institutional site or central location (paper or digital copies). (c) Records will be kept securely in locked cabinets or on a secure server located in a room not accessible by the public.

(a) Student Records

Student Records Management: MyCSUEB is the University's online self-service system where you can access your accounts and balances, course enrollment, grades, holds, and financial aid. Students can also view their class schedule and make payments to their account.

Degree and Enrollment verification

(b) Student Record Storage Location

PeopleSoft is the central system for the University that manages everything from Admissions to Alumni. The Information Technology Department is responsible for:

Providing the servers to support the system.
Insure security of the system.
Insure that backups are made of the database as well as maintenance tasks on the database.
Setup, maintenance and customization to the 'MyCSUEB' web servers that provide web based access for faculty and students.

Credential Student Service Center is on campus and stores paper files of all credential candidates' application materials, test results, and other mandates for their credential (ie CPR certification, COC clearances, etc). All documents are kept securely in locked cabinets.

(c) Security and Policy

Security and Policy Statement: The CSU Information Security policy provides direction for managing and protecting the confidentiality, integrity and availability of CSU information assets. In addition, the policy defines the organizational scope of the CSU information Security Policy.

Precondition 12: Disclosure

Institutions must disclose information regarding any outside organizations that will be providing any direct educational services as all or part of the educator preparation programs sponsored by the institution and identify the type of services the outside organization will provide. Please note: This precondition relates to direct educational services to candidates. It is not necessary to include entities that may provide other important services but are not directly related to the program offerings such as coursework, curriculum or fieldwork. Examples of these other services that do not need to be identified under the disclosure precondition include portfolio or student data systems such as Task Stream or Live Text or other similar technology, assessment companies, and others.

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