Boardroom

Getting Started

Reserving the Room

If you would like to reserve the Board Room, don't hesitate to get in touch with the office of the superintendent: maevans@smcps.org

Powering up the Room

Look for this panel:

Quick Steps Summary

Power on the room using the wall panel
Turn on any displays that did not automatically turn on
Choose your display PC
If using the Desk PC or Smart PC - let the computer boot all the way up and log itself in before you start using it. DO NOT log into these machines normally!
Audio is controlled with wall panel
Remember to turn off handheld mics when you are done

Facing the curved dais, the panel will be on the right-hand wall between two doors.

Touch the panel to begin. The screen should now display several buttons:

If you will be sharing visual content with your audience, you will need to pick a display. I recommend "Desk PC".

If you'd like more information about each option, you can learn more below.

⚠️IMPORTANT! ⚠️

Do this before going any further!

Look around the room. If you see any monitors/displays/televisions that are still off, but you need them to be on for your event or presentation, you will need to go turn them on.

Welcome to our Remote Control Mini-Game.

We are seeking a more reliable automation process for the room displays, as some currently fail to turn on when the system is booted. Head over to the desk and look for the four colorfully labeled remotes. Each display has a small colored stick on the bottom right front, matching its remote.

Remote 1

This remote controls the two monitors in the front of the room (The wall with St. Mary's County Public Schools written on it) and the monitor to the immediate right of the main entrance doors to the room.

Remote 2

The remote controls the Samsung display that has wheels and hangs out by the desk.

Remote 3

This controls the SmartBoard Display, but rarely works. You might just want to go to the SmartBoard and push the power button (Bottom right of the front side).

Remote 4

This controls the BIG Tv in the back corner, opposite wall when you first enter the room.

Audio in the Room

The control panel can adjust the volume of the ceiling speakers inside the Board Room. You can also mute or unmute all speakers.

Speakers

There are 7 ceiling-mounted speakers in the room
The fewer people in the room, the louder the speakers will feel

Microphones

Conference Mic
- There is a wired conference mic located on the desk.
- Great choice if you are presenting on Deck PC or Guest PC
- It needs to be turned on manually.
  - Red light: Off, Green Light: On
- ⚠️Currently, this Mic of being repaired
Hand Held Mics
- There are two of these
- You need to turn them on
  - If the display is showing stuff, it is on
  - They use batteries fast
- You need to hold or place the head of the mic close to your mouth to be heard
- Do not adjust any settings
- Stands are available for these
Dais Mics
- These are for the Board of Education members
- They can be toggled on and off with a button on the base
  - Red light: Off, Green Light: On
Podium Mic
- Attached to the podium, primarily used for public comment or recognitions during board meetings

Powering Down the Room

Early in the Day Best Practices:

Log out of any sites you visited on the Desk or Smart PC
Turn off any microphones you used
Select SMCPS Logo from the control panel
Use the control panel to mute the room

Late in the Day or After Hours Best Practices:

Log out of any sites you visited on the Desk or Smart PC
Shut down the display computer you are using
Turn off any microphones you used
Choose Shut Down from the control panel
- Use the remotes on the desk to shut down any pesky displays that don't shut off.

Set to Logo

Mute Room

Mics Off

Shut Down

Different Ways to Present

What is the Desk PC?

The desk (or credenza) is the computer located on the small brown wheeled desk in the middle of the room.

It is used for Board Meetings
It is wired into the floor; if it is not wired to the floor, go get help.
It has an automated login. This means when you power up the PC, you DO NOT need to log in, just let the machine do its thing until you see the Windows desktop.
It has a presentation remote plugged in that can be found on the desk, do not remove it!
A conference microphone lives on the desk, it is not a mouse, do not remove it!
Its primary display is also a touch screen
It has a convenient USB port built into the desktop
You can use ⊞P on the keyboard (Windows Key and P at the same time) to access the display controls. This can let you clone or extend displays
- When extending displays on this computer, the secondary monitors are "above", so you would mouse up and past the top of the screen to access them with a mouse.

What is the Guest PC?

Any computer plugged into the HDMI cable found on the desk (credenza) becomes the guest computer. Do not remove the HDMI cable.

Your computer will need an HDMI port or an adapter for HDMI
This does not provide internet access for guests, just the ability to display their laptop in the room.
If needed, you will have to provide your own presentation remote; do not use the one plugged into the desk computer
If it is a long presentation, don't forget to plug in your machine.

What is the Smart PC?

The Smart PC is a small Dell computer hooked up to the mobile cart SmartBoard. When using the SmartBoard, you can select the computer under display settings.

This setup has the designated Color Green and Number 3.
It is wired into the wall; if it is not wired to the wall, go get help.
The PC, its keyboard/mouse, and its presentation remote can all be found in the compartment on the back on the smart board. Do not remove any of these components.
- You may need to open up the compartment and power on the dell computer.
It has an automated login. This means when you power up the PC, you DO NOT need to log in, just let the machine do its thing until you see the Windows desktop.
This computer has Smart software installed to enabled full Smart functionality.
You can use ⊞P on the keyboard (Windows Key and P at the same time) to access the display controls. This can let you clone or extend displays

What is the SMCPS Logo Setting?

This is for people who only need sound in the room but do not need any of the displays.

It tells all the displays in the room to show our logo instead of a connected computer.

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