What are Accommodated Exams?
Students with exam accommodations may choose to write some or all of their exams with SAS, where they can access their exam accommodations while writing. These exams are written in a separate room, normally G307, where students can use their exam accommodations, such as extra time and adaptive technologies. “Exam,” in this context, refers to any exam, quiz, or in-class assignment that will be written within the course's timeslot.
Student Responsibilities
Students are responsible for indicating the dates of any exams they intend to write with SAS at least one week in advance through online services. When one of your students does this, you will receive an email asking you to confirm whether or not you have scheduled an exam for the date indicated.
Instructor Responsibilities
Instructors are responsible for verifying exam dates submitted by their accommodated students through online services, providing details and documents to SAS for confirmed exam dates, and for picking up completed exams.
SAS’s Responsibilities
SAS is responsible for facilitating accommodated exams. This includes: ensuring that proctors, rooms, and all other required exam resources are available; providing any applicable exam accommodations; and ensuring that exams are written according to instructors’ specifications.
Information for Instructors
LAS coordinates accommodated exams through online services. You can view and edit exam dates, details, and documents through your LAS Online Services page. Up-to-date lists of accommodate students and their accommodations are available through your Class Listings page.
Verifying Exam Dates
Accommodated students are responsible for booking any exams they intend to write with LAS through online services at least seven days in advance. When one of your students does this, you will receive an email asking you to confirm whether or not you have scheduled an exam for the date indicated. If you confirm the date, LAS will make any necessary arrangements for the exam, and any students who indicate the same course code and date will be added to the exam schedule automatically.
Providing Exam Details & Documents
Exam details and documents are normally added some time after confirming the exam date. In order to allow LAS enough time to prepare exams, we ask that you provide details and documents at least three business days prior to the exam.
Picking up Exams
Completed exams are picked up from the Student Success Centre, located across the hall from the bookstore. We are open Monday - Friday from 8:30 AM - 4:30 PM.
Which exams are accommodated students eligible to write with LAS?
Accommodated students are eligible to write any exam, quiz, or in-class assignment with a written component that will be written within the scheduled class time. Certain types of non-written exam (eg. musical performance, hands-on lab exams, etc.) cannot be written with LAS for practical reasons. Beyond these limitations, accommodated students should not feel impeded in accessing their exam accommodations. It is never appropriate to ask a student if they are OK writing an exam in class in order to avoid providing the exam to and picking it up from LAS or because accommodations seem unnecessary for the exam. If you have any concerns about accommodated exams, please contact LAS. We are always looking for ways to make our processes as convenient and clear as possible to instructors, and we would be happy to hear from you.
Information for Students
SAS Exams Booking and Test Room Policy
Booking Policy
Exams must be booked in advance by at least 7 days in order to sit for them. In the case of finals, the exams must be booked at least 12 days in advance of the first day of finals. You will receive emails regarding dates and deadlines over the course of the semester, and regularly in the weeks before the booking system closes.
Exams that are late booked will only be considered to be permitted on a case-by-case basis. Multiple instances of late bookings will result in immediate denial of the exam booking, and you will have to write the test in class.
Test Room Policy
The only items you are permitted to have with you while you are writing are:
- ID (student or government issue)
- Writing utensils
- Water bottle (must be clear, or willing to have the proctor inspect it)
- Any resources your instructor or SAS have approved for the exam you are about to writeAll phones and electronics must be completely turned off. Any watches must be removed and placed in your bag prior to sitting for your exam.
Any items not listed above must be placed in your bag and left on one of the hooks on the west wall. Your bag must remain on the wall for the entirety of the exam. If you do not have a bag, your items must be left with the exam proctor.
You must arrive on time for your exam. If you have arrived at the test centre on time, but are not actually seated until after the exam’s start time, you will still receive your full testing time. If you arrive late for an exam, that time will be deducted from your test.
If you are more than 20 minutes late to an exam, you will be refused to write and will be sent to your instructor. Please note that this deadline will change to reflect what your instructor’s classroom policy states.
You must be respectful towards the exam proctored at all times. Any disrespect or aggression will not be tolerated.
New accommodations will not be granted the day of an exam. Your accommodation list is available in the SAS page of Online Services, and any changes to this will require a meeting with the Learning Advisor to be discussed.
The rules of your classroom provided in the syllabus for each of your classes apply within the test centre as well. The academic integrity policies of Concordia University of Edmonton, as well as those asked of your instructors, will be upheld.
If you are visibly ill, you will be sent away from the testing centre. In the event that this happens, LAS will work with you to reschedule your exam so that you may write in the testing centre on another date.
Note: Usage of the test centre means you agree to follow the rules mentioned here. This information is shown to you at during the exam booking process, and you must confirm you agree in order to continue with the exam booking.
In order to write an exam with LAS, we only require that you book the exam as described below. In order to ensure that proctors, rooms, and all other required resources are available, you are required to book exams at 7 days in advance. LAS will assume that you will write any exams that you have not booked in class.
Booking an Exam
From your SAS page in Online Services, click the “Indicate Exam Date” button at the top of the page.
Select the course the exam will be written in, the name of the instructor who will be giving the exam, and the date that your instructor has set for the class to write the exam. Please note that the date here needs to be the same date and time as the class.
Click “Submit” and wait until you see a message confirming your exam has been booked before closing the page.
You’re all done! You can check the status and details of the exam from your SAS Online Services page. It’s a good idea to check back at some point before your exam to double check that the exam date has been confirmed by your instructor.
Rescheduling an Exam
If, due to extenuating circumstances, you need to reschedule an exam:
1. Ask your instructor. As with deadline extensions and excused absences, exam reschedule requests are approved or denied at your instructors’ discretion. Instructors may ask you to provide documentation to verify the reason for rescheduling as per section 9.2.3 of the academic calendar.
2. Find the exam to be rescheduled in your SAS Online Services page and click “Reschedule Exam”. If the exam is not already present in this list, you will first need to add it by clicking Indicate Exam Date before submitting your reschedule request.
You may find that, for certain exams, your time extension will cause the time you are scheduled to write an exam to overlap with another course you are enrolled in. In these situations, simply notify LAS, and we will find the closest time to the originally scheduled exam time that does not conflict with your course timetable, and then we will confirm the time with you and your instructor.
Moodle Exams
Your time extension will be applied automatically to any exams written through Moodle. Please ask your instructor to apply your time extension to any online exams that you will write through a non-Moodle platform (eg. textbook publisher’s website).
Writing Accommodated Exams
All accommodated exams are written in room G307 unless SAS emails you about an alternate location. Be sure to bring your Concordia ID or government issued photo ID with you. In order to get all students started in a timely manner and to keep noise and distractions to a minimum, we ask that you observe the following practices:
Students are seated one at a time in the order that they arrive in, so please wait at the door until an exam proctor is ready to see you.
Ensure you are ready to write your exam before entering the exam room. If you need to gather writing utensils, ID, or other exam materials, please do so outside the exam room.
You are permitted to have the following items at your desk while writing your exam:
Pens, pencils, highlighters, erasers, or any other writing utensils. Pencil cases are not permitted, but you may use a clear plastic bag to carry your writing utensils in if you wish.
Beverage (water, tea, coffee) as long as it in a clear container
Any materials that your instructor has allowed the class to use during the exam (eg. textbook, calculator, index card of notes) and any items that are a part of your exam accommodations (active noise cancelling headphones, basic calculator).
You are prohibited from having the following items at your desk while writing your exam. Any items you will not have with you at your desk should be hung up along the West wall of G307
Watches of any type. There will be a clock located either on a wall or your desk so you can keep track of how much time you have left.
Phones must be left in your bag, jacket, or with a proctor during your exam and switched to silent (not vibrate) or turned off completely.
Any food or snacks. Exceptions may apply for medical reasons.
Once you have shown an exam proctor your ID, they will confirm your spot in the exam schedule, show where to sit, and give you your exam.
Keep volume to a minimum when talking in and around the exam room.
If you have any questions or encounter any issues while writing an exam, please do not hesitate to raise them with the exam proctor. If the exam proctor is unable to answer a question, they will contact another staff member. We can also relay a question to your instructor or escort you to the room where the class exam is in progress if you require clarification from your instructor. Ear plugs and earmuffs are available for anyone to use during exams.