An approved proposal is essential because it outlines the purpose and scope of a project and the detailed plans of its implementation. This ensures that both parties agree about what the project itself will include. It states to the decision-maker or stakeholder that the service provider understands the scope of the project.
Monitoring is essential in extension because it helps ensure that the implementation of extension program is in accordance with their design and takes into account the interests of stakeholders.
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The involvement of students in extension program not only provided them opportunities to be aware of, and understand the needs and problems that are relevant on both local and national levels, but it also gave them opportunities to involve themselves in activities designed to develop the community and the less privileged.
Participation by stakeholders leads to empowerment and to joint ownership of the project. To increase participation, the project should start with a consultation process that moves to negotiations and ends with joint decisions.
Interactive communication is quite important to facilitate the approval of the proposal and increase the competence of extension implementers to solve possible problems.
The report of involvement in every extension activity is very essential for it tracts the development of the project/ program being implemented. People become interested and give better support to the program when they are well-aware of its progress.
The Report of Involvement will give an update as to the progress of the implementation of the program.
Participation of the administration, faculty, students and stakeholders in the planning of extension projects/activities
Extension is one of the mandates of HEI's along with instruction and research, it is the act of communicating and transferring knowledge and technology to specific sectors and target clientele to improve production, community and/ or institutions, and quality of life at the same time enhance the HEIs academic and research programs (CMO No. 8 series of 2008).Therefore, participating in its implementation is non-optional.
Funding and financial report about the budget in every extension implementation is very vital in extension. This process would mirror the university’s response to the budget. It also reveals initiative of the implementers in getting the full support of their stakeholders.
Liquidation of expenses ensures that all the planned activities under the program have been dealt with and realized.