ABOUT

MEMBERSHIP

Your involvement makes you a member! There are no dues or forms. Check out the Calendar page for information about meetings. Or text "@CJPTO" to 81010 to receive text updates. You can opt out any time. Contact us if you'd like to share questions, comments, ideas, or offers to volunteer. 

MEETINGS

The PTO meets 4-5 times a year to discuss activities and contributions to our school. We usually meet in the cafeteria. We provide dinner starting at 6pm, and the meeting runs from 6:30-7:30pm. View our calendar for details. 

ROLES

PTO Board: 

Conduct the work of the PTO based on the values of inclusion and equity. Develop the PTO’s annual budget, propose adjustments to the budget to be approved by majority vote of the membership, establish, conduct and oversee the work of the PTO and committees formed, build community within and around the school, establish fundraising programs, bring items to membership for vote, and vote on un-budgeted expenditures of no more than $250. The board shall also vote on line items within the approved budget that exceed the budgeted amount by up to and including 15%.

Board Positions:

President (Incumbent planning to run): Ensure the PTO is conducting its work based on the values of inclusion and equity. The president shall plan and preside over the meetings of the organization and board, serve as the primary contact for the principal, represent the organization (or appoint a representative) at meetings outside the organization, develop positive and beneficial relationships in the school community, serve as an ex officio of all committees except the nominating/election committee, and coordinate and plan the work of all officers and committees so that the purpose of the organization is served. The president shall ensure the PTO is current and in good standing in accordance to the law, nonprofit standards, and insurance needs. Designated as a cosigner of PTO checks.

Vice President (Incumbent planning to run): Preside over meetings of the organization and board in the absence of the president, assist the president with organizational work and meeting planning, recruit members to serve on committees, collaborate with board and members on events/community building activities, collaborate with and assist the fundraising coordinator, and in the event of a vacancy in the position of president the vice president shall become president.

Secretary (Vacant): Accurately record and distribute minutes of all general, board, and special meetings. Maintain copies of the minutes, bylaws, amendments, and any standing rules, assist with meeting planning and agendas, ensure each officer signs a conflict of interest statement in accordance to Article XI in these bylaws, and work with the president and treasurer to keep the PTO current in accordance to the law and nonprofit standards.

Treasurer (Incumbent planning to run): Serve as the custodian of the PTO’s finances. Keep accurate financial records and documentation in accordance with Article VII of these bylaws and nonprofit standards. Issue monthly budget and financial reports, file federal and state taxes. Keep the PTO current and in compliance with the Internal Revenue Service, Oregon Secretary of State, Oregon Department of Justice, and other governmental bodies. Sign checks (with a designated cosigner), make deposits and/or payments in a timely manner, and ensure proper audit is conducted by the audit committee after end of fiscal year. Work with the president to ensure the PTO is properly insured.

Communications Coordinator (Currently two individuals, one incumbent planning to run and would like a co-chair): Creates and maintains communication channels for the PTO to enhance outreach to school community. Maintains, creates, edits website and social media. Works with President, Fundraising Coordinator, and Volunteer Coordinator to market fundraising and volunteer opportunities. Maintains PTO information technology needs. *Added position 1/2017.

Fundraising Coordinator (Incumbent planning to run): Develop in collaboration with the board what the PTO fundraising goals are, maintain a commitment to inclusion through fundraising, identify fundraising partners, respond to inquiries, build relationships with businesses and partners, coordinate outreach and marketing related to fundraising, and work with the board and volunteers in order to carry out fundraising activities. Designated as a cosigner of PTO checks, if position is shared one coordinator is a designated cosigner.

Volunteer Coordinator (Vacant): Work with the board and school to identify volunteer opportunities; coordinate recruitment, outreach, marketing, and organization of volunteer opportunities in a community-minded and inclusive manner; and coordinate volunteers during large events.

At large member(s) (Two members intending to run): Act as a dedicated volunteer, attend board meetings, volunteer as needed and when able to help out, provide input on strategy, volunteer or participate in subcommittees. This position can be held by multiple people.

Some positions can be shared and/or have a sub-committee to support efforts; board capped at 13 members. Other current roles include Advocacy Lead (Incumbent planning to run), Playground Lead, Backpack Program Lead (Incumbent planning to run), and School Liaison.