CONSTITUTION & BYLAWS

CONSTITUTION AND BYLAWS FOR THE CERRITOS COLLEGE FACULTY FEDERATION-AFT LOCAL 6215

CCFF Operational Policies/procedures

Membership Drop Policy

Passed by the CCFF Executive Board on July 18, 2018

To avoid any confusion arising from the facts that (1) the most recent contract terminated July 1, 2018; and (2) changes in the authorization language on the membership form in the past year may have escaped some members’ notice, from July 1, 2018 to December 31, 2018, CCFF members who last signed a union membership form on a date between July 1 and December 31 can revoke their authorization to withhold union dues by notifying the union in writing not less than 30 days and not more than 45 days prior to their annual anniversary date. After December 31, 2018, members who wish to revoke their authorization to withhold union dues must follow the revocation procedure and meet the deadline on the most recent membership form they signed.

Dues Authorization policy

I hereby request and voluntarily authorize my employer to deduct from my earnings and pay over to The Local the regular monthly dues uniformly applicable to members of The Local. This authorization will remain in effect and shall be irrevocable unless I revoke it by sending written notice to The Local during the period not less than 30 days and not more than 45 days before 1) the annual anniversary date of this agreement or 2) the date of termination of the applicable contract between the employer and The Local, whichever occurs sooner. This authorization shall be automatically renewed as an irrevocable check-off from year to year unless I revoke it in writing during the window period, irrespective of my membership in The Local. Union dues may not be deductible for federal income tax purposes; however, under limited circumstances dues may qualify as a business expense.

As of the 2017 membership form

Procedures to request financial documents

Procedures to review CCFF Financial Records-

Drafted 12/15/2020

Adopted by Executive Board on 01/25/2021

Any CCFF member may request to view the local’s financial documents by emailing a request to

the local’s president and treasurer. The president and/or treasurer will set up a meeting with

the individual member to review the requested documents within 10 business days of when the

request is received.

Members may request to view the most recently completed (up to 10-years) *Due to Covid-19

we may not have access to physical documentation prior to fall 2018:

1) Annual financial review document and/or audit

2) State and federal tax return Form-990

3) Adopted annual budget

4) Itemized statement of activity

5) Statement of financial position

Expense reimbursement policy

General

The president/executive director can approve individual expenses up to $250 as long as they do not exceed the amount of money that has been allocated to the budget line item from which the expense will be reimbursed.

Any expenses in excess of $250 must be approved by the Executive Board.

Applying for Reimbursement

Whenever possible, individuals should apply for the reimbursement of expenses within 30 days by submitting the CCFF Reimbursement form to the union president who will make sure the expenses were pre-approved, then forward the form to the treasurer.

The form should be accompanied by itemized receipts for all expenses. Credit card receipts which do not itemize what was purchased will not be reimbursed.

Reimbursement for travel expenses will be denied if the individual failed to attend the event.

Travel Expenses

Any travel expenses, including mileage for attending meetings, must be pre-approved.

The president/executive director can approve travel expenses up to $250 per trip as long as they do not exceed the amount of money that has been allocated for that budget line item.

Any travel expenses in excess of $250 must be approved by the union’s Executive Board.

An individual traveling on union business will be given a maximum amount that can be spent on the trip. Expenses in excess of the pre-authorized amount must be approved by the Executive Board.

Mileage

Mileage by private automobile shall be at the current IRS mileage rate. When more than one individual attends the same event and private transportation is used, carpooling is strongly encouraged. If two or more people share a personal vehicle, only one person shall be reimbursed for mileage expenses. Mileage will be reimbursed by calculating the distance from the point of departure to the conference/event. Reimbursement for mileage may not exceed the total cost of coach airfare and other transportation costs to the same destination.

Lodging

Lodging expenses will not be reimbursed for travel within 50 miles of the individual’s home or the campus. Any special circumstances will require approval by the executive board before the travel event takes place.

Meals

Payment for meals, including gratuities, shall be reimbursed at no more than $60 per day except where reimbursement is being requested to cover the costs of feeding more than one person. Reimbursement for meals will be paid upon submission of original itemized receipts. If the receipt covers more than one person, the names of the additional people must be listed. If meals are included in the cost of a conference, convention, committee meeting, training seminar, etc., charges for additional meals or a substitute for the included meals will not be reimbursed, unless the traveler has special dietary requirements. When meals are charged to a hotel room, the original itemized receipt for the meal must be provided – a line-item charge on the hotel bill will not be sufficient documentation. Credit card receipts which do not itemize the contents of meals purchased will not be reimbursed.