What's submitted to ASB?

• Club Applications  Google Form linked HERE

Upload in Google Form application by stated due date

• Included in the club application will be your club's Constitution and proposed budget for "Financial Clubs" ONLY.

  • • *Club distinctions - Activity vs. Financial

      • • Activity – a club that does no financial business: no fundraising or purchasing (budget not required)

        • Financial – a club that has income and expected expense. Each club is required to submit a proposed budget for the current school year.

Club Minutes (turned in monthly once club status has been confirmed.)

Signed Advisor Contract 

• A copy of this contract can be found in the application and one is linked HERE.

Once approved:

• Email confirmation will be sent when approved

• The bookkeeper will be cc’d and she will activate your ASB Works account if your club is "Financial"

• With ASBWorks log-in, club advisor/coach should review club account financial activity regularly

Budget

• Each FINANCIAL club must have a proposed budget.  This is included in your Club Application.

• Your budget is an ESTIMATE

  • • Budgets can be revised- if the budget changes, submit a revised budget

• Be sure to:

  • • Include carryover from last year (Contact the ASB Accounts clerk if you are unsure of your club's balance)

    • Expect to have a zero balance at the end of the year

• Funds raised during the school year SHOULD be spent during the same school year for specific purposes

  • • If you anticipate carryover funds at the end of the school year:

      • Use meeting minutes to document student APPROVAL of how to spend their monies the following year

    • Clubs should not regularly carryover large sums

      • If there is carryover money currently in your club account, spend or encumber (via P.O. Request process) this money before beginning any new fundraisers

• Questions?  See the ASB Accounts Clerk

• ASB cannot be responsible if you overspend