Fundraising Procedures
Fundraising Procedures
Embedded Files
Fundraising Request Process
Fundraising Request Process
All fundraising requests must be initiated by the club advisor/coach.
Initiation of a fundraiser must appear in your club minutes prior to the request.
In order to fundraise, purchase items or book a service, the first step is to ALWAYS complete the appropriate form, linked below:
Paperwork needs to be submitted in a timely manner.
Submit no later than Monday morning to be included in the week's business meeting, keeping in mind Wednesday ASB meetings
ASB cannot be responsible if you overspend!
At the end of ALL fundraisers, a Revenue Potential vs. Actual Analysis form MUST be completed. This form will be provided to you by the Activities Accounts Clerk and/or ASB Treasurer.
Receipt of Goods & Reimbursement
Receipt of Goods & Reimbursement
ALL items MUST be shipped to the school site.
Items shipped to private residences or other businesses will not be reimbursed.
2nd party verification (signature & date) of receipt of goods is required for all items.
What not to do!
What not to do!
Do not fundraise for outside organizations (or yourself!) in your classroom with our student body
Do not fundraise in your classroom on a continuing basis - with or without a club - this includes having items for sale to students independent of a club
Do not leave students alone and unattended during fundraising
Do not take money/cash boxes home with you or keep in your classroom
If you will be bringing money in after the ASB office is closed, you will need to use the ASB drop box. A key can be obtained from the Activities Accounts Clerk.
Do not count money alone. Always have 2 people count money
DO NOT FUNDRAISE WITHOUT PRIOR (2-week minimum) APPROVAL
Avoid fundraisers which involve:
Raffles, bingo, or any other game of chance
Mechanical or animal rides
Use of darts, arrows, or other weapons
Objects thrown at people
Dunk tanks
Destruction of objects (i.e. using a hammer)
Trampolines
Ownership issues-rental of district-owned property
Currently MOST ONLINE FUNDRAISERS
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