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Tips and Tricks on Using Google Calendar (once you start, you'll fall in love.)
What you see above is a simple calendar with no real appointments added. Notice on the left that it says "My Calendars and you can see my name, the Alternative Education Calendar, Elementary Library, and MS/HS Library Calendar. I have made one personal (with my name) one for Alt Ed dates I need to remember, One for the Elementary and one for the MS/HS library. Each calendar can have separate dates that only show on that particular calendar. If I click the boxes to the left of each "name", that calendar's events show up on the calendar we are seeing on this screen. This makes it easy to have several different calendars located all in the same place. Clicking them all shows everything and allows you to see what might "conflict" any further appointments on a day. Unchecking all but one allows the user to see JUST what is needed for that particular calendar.
You can also view your calendar in day view, week view, month view, four day view and agenda view...just by clicking on the tabs at the top right side of the calendar. When viewing in each of these views, you can progress to the next day, week, month, fourday, view, but hitting the < > arrows at the top of the calendar beside the date.
The more button contains the capabilities to either print or refresh your calendar (refreshing happens when you want to see what has been added.
Tip: Drop down to "other Calendars" and see calendars that are shared with you, Holiday calendars, etc. (Click on the Arrow to the right of the "other Calendars" and you can see all the holidays in various countries).
Tip: Drop down to "other Calendars" and see calendars that are shared with you, Holiday calendars, etc. (Click on the Arrow to the right of the "other Calendars" and you can see all the holidays in various countries).
That same arrow click allows you to add a coworkers (or friends) calendar, browse other interesting calendars (including sports calendars ...notice I've added both the OSU and OU games to my calendar.) You can add a calendar by the "url" or website address (URL stands for Uniform Resource Locator). You can import a calendar that you've made (like from Word or other programs that allow you to save to your computer).
The final thing you can do with that arrow click is see your settings.
Under Settings are four tabs to choose from: General, Calendar, Mobile Setup and Labs.
1. General..this gives you access to set up what language you want your calendar in, the time zone it's in, etc. Check it out and choose your settings. Just remember you CAN go back and change them later if you don't like what you've done....
2. The Calendar settings is the one that normally comes up automatically. It shows which calendars you have access to, and allows you to choose whether it shows, whether it gets notifications, and whether its shared. You can also unsubscribe from any calendars you've added on this page.
3. Mobile Setup...Yup..we've got an app for that...You can add Google calendar to any phone through their free app. This is where you can set the settings for that app, etc.
4. Labs..these are little extras that Google does with it's calendar that you can try. Some stay, some go and you can even contact Google through this page and let them know how you like or dislike particular ones.
5. You can also get to settings on the main page (see photo one above). Right by your name (just below it) is a cog looking wheel. That's your settings location.
You can create an event by clicking on the the Create Button. This allows you to do all the things you need to do...You can choose if the day is an all day event, repeat event, what time zone it is, what the location is, add guests by email address, choose the calendar (if you have more than one) that the event belongs on, put in a description, and even add a color to make it stand out, then choose it's visibility...i.e. public or private.
This is the long version of adding an event, obviously because it has far more details involved. One important thing to note...you can literally choose the day, then choose "find a time" and everyone who has been sent an invitation will be sent a request for you to view their calendar for this day...which allows you to see a good time for EVERYONE to have a meeting. (You can also video conference by clicking on "Join Meeting out beside where it shows the little camera on the "Edit" page. Whoever sent the link will be asked to video conference with you in hangouts. Gone are the days of meeting all together in a room.
Click on the down arrow beside "Create" and you get what's called "Quick Add". Ultimately, it does EXACTLY the same thing that CREATE does. I'm not sure what the need for it is. You click the down arrow, and a small bar appears in which you can add the name of the even and click ADD...then it brings up the full page of stuff you get when clicking CREATE.
The final way to add something is by going to a "daily" calendar or calendar that shows multiple days like this one (i.e. day view) and clicking on the time slot you want to add your appointment. This is my favorite for Dr. Appointments, etc. quick and easy. Decide you want to add color, choose a calendar, etc? Choose "edit event" and make your choices!
Appointment slots happen when you click on a day and then choose Appointment slots. Add a title, choose a date and time, selection the number of slots and duration of time allowed. Click "MORE" if you want to add even more options to your appointment slot or just choose SAVE.
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