Volunteer Info

2023 VOLUNTEER INSTRUCTIONS

To ALL who are volunteering in any capacity for this 5TH Marchfest: 

The success of Marchfest is, in no small part, dependent on your service. It is so very much appreciated! The beginning of a "best possible experience" for our bands is in how they are treated. Please always remember to smile, be considerate (even if, under stress, someone may not reciprocate) and represent our band, school, and community with pride and respect. How people are treated is THE most important reason they will return!  THANK YOU FOR ALL YOU HAVE DONE AND WILL DO TO WELCOME BANDS, BAND DIRECTORS, AND FAMILIES TO CAMERON MARCHFEST! 

Parade:

• Dragon Band trailer will load Friday after school for the game, then again after game performance for Marchfest.

• Dragon Band (all except student hosts) arrive at the school at 6:30 am to be ready for the bus to the parade by 7 am.

• Parade Volunteers - please arrive at your assigned locations at 7:00 am

  • Wear volunteer t-shirt (long-sleeved shirt underneath, if cold, but need the volunteer shirt to be the outer layer).

  • Bring a chair, if you wish to sit, and wear comfortable shoes!

  • Park on a side street near your location, or on the street on the east side of Goodrich.

• Student hosts: arrive at Price Pavilion, in uniform, at 7:00 am.

  • Your packets will be in alphabetical order, and schools will be announced as they pull onto 4th Street.

  • You will get your packet and get on their bus to greet them and guide them behind the golf cart to their assigned parking spot for the parade.

  • You will meet your band again after the parade to guide them down Harris Street to their next parking location near the schools.

• Bands arrive 7:00-8:15am.

• Incoming Bands meet golf carts (parking) and student hosts on street between Old School and Price Pavilion (4th and Chestnut).

• Buses park facing west on 3rd/4th/5th Streets (designated by Parking committee).

• Bands stage along 4th and Pine streets.

• Restrooms in McCorkle Park; porta-potties at Methodist church parking lot (visiting student access)! 

• Parade starts at 9:00 am.

• City block between bands.

• Each band will be announced by Mr. Tolbert as they begin down 3rd street. 

• Most Bands will exit downtown after performance and head to campus.

  • Student hosts, find your band as soon as you are done marching, and walk with them to their bus; get on the bus, and direct them to their school campus parking spot,

Indoor Events:

• Spectators park at CHS lots - south (gym); front circle; new Ag lot, or on ONE side of side streets. NO PARKING ALONG PARK AVENUE (between Chestnut & High Streets). HS volunteers please park at Maintenance Bldg. 

• Free admission for indoor events! Enter at main commons door, near CHS kitchen, OR on the north side of CHS through Ag/English hallway doors (follow signs). *No spectator entry through bus loop corridor leading to CHS band room  - THIS IS AN EXIT ONLY FOR COLOR GUARD/DRUMLINE FOLLOWING THEIR PERFORMANCE!

• Enter gym ONLY through southeast gym door via CHS commons (near stairs), and sit in east bleachers. **SOUTHWEST GYM DOORS ARE FOR COLOR GUARD & DRUMLINE PERFORMANCE ENTRY ONLY. ABSOLUTELY NO OTHER TRAFFIC ALLOWED. DOORS WILL BE INACCESSIBLE FROM THE OUTSIDE WHILE PERFORMANCES ARE TAKING PLACE.**

• Performing groups load-in through CVMS cafeteria doors facing back bus loop.

• CVMS gym is warm-up area. 10 minute time slots (20 min before performance time).

• CVMS front doors will remain locked all day; only the cafeteria door will be unlocked and monitored for entry/exit of bands and equipment (*NOT A SPECTATOR ENTRANCE - They will be directed to the outside door by the Ag/English hallway).  

• Protect gym floors!!! (Watch for dragging of timpani or props, etc).

• 10 minutes before performance time is “travel and staging” time. Line up at CHS Southwest gym doors, to the left of the concession stand (close to restrooms).

• Performance time is only 10 minutes (including load-in and -out).

• Indoor groups exit gym at northwest corner and take exit near band room to bus loop. 

• Indoor events start at 11:10 am; last performance is at 5:10 pm

Field Events:

• Spectators park in football field parking lot/Baptist Church/side streets. Handicapped parking located in pool parking lot (handicap sticker requested).

• Adults (18+) require $5 entry fee to enter the field show events (hand stamps at each gate). Cash or Venmo.

• Pit and props (support vehicles) will enter from Chestnut onto Seminary (barricaded at Seminary and Tracy Streets, but monitored to be moved when arriving).

• Travel time is 15 minutes (30 minutes before performance time).

• Bands troop down "bus loop street," roadway through recreation park, and Tracy Street.

• Staging on Tracy Street - east side of pool parking lot (15 minutes before performance time).

• Bands enter via southeast field gate.

• 15 minute performance time (load-in and -out included).

• Pit and Props for “incoming band” may enter early, & stay close to bleachers.

• Completed Bands will wait on front track after performance for the “incoming band” to enter side/back track first.

• Seminary Ave is blocked off between field and pool parking lot for safe travel!

• Field Shows begin at 11:30, and continue throughout the day (See Schedule tab for breaks & performance times).

• Missouri Western State University Golden Griffon Marching Band will perform, in Exhibition, at 5:45 pm. **No entry fee required for this performance only!

• Awards presentation to begin at 6:00 pm.

General Information:

• All Bands have designated parking spots for buses/trucks (set by parking committee). These can be seen on our CAMERON MARCHFEST website (Google Cameron Marchfest; select "Parking" tab).

• The only school building area open to public is downstairs of CHS.

• Only CHS band students are allowed in the band room for changing into/out of uniform, as needed.  CHS Band students eat in the CVMS commons at 12:00 pm. Lunch is provided by generous sponsors. NO OTHER VISITORS are allowed in the CVMS commons during the day - it is for visiting bands entering the practice gym the rest of the day.

• Hospitality for judges provided at their respective locations during field/indoor events. Bus Drivers will receive a meal ticket in their school packet, which they may redeem for one meal during the day at any of the concession locations on campus or at the stadium.

• Regular concessions and program booklets available at CHS and Dave Goodwin Field.

• Pulled pork nachos & pulled pork sandwiches, programs, t-shirts, and Air-Grams available ONLY at field - cash or Venmo will be accepted. 

• Pizza will be served at CHS for spectators between 11:30 am and 5 pm (or until supplies run out, whichever comes first).

• Missouri Western Golden Griffon Band eats at CVMS Commons at 4:30 pm. **NO OTHER VISITORS are allowed in the CVMS commons during the day - it is for visiting bands entering the practice gym the rest of the day.

• A FREE shuttle van will drive "the loop" between CHS (south/lower lot) and the field to transport spectators. *Tips are appreciated.

• Medical tent/ambulance located at south gate of football field.

• Adults (18+) require $5 entry fee to enter the field show events (hand stamps at each gate). Indoor events are free.

• Porta-Potties available near parade route and school campus.

• Regular restrooms available at McCorkle Park during parade; at CHS, Recreation Park, and Dave Goodwin Field during field and indoor events. 

Thanks again for your help!

2023 CHS BAND BOOSTERS - Kelly Martin, Stacy Proctor, Kristin Slatten, Kizzie Westover, Elisa Vinyard, Beth Reynolds, & Gina Bainum

CHS DIRECTOR OF BANDS/MARCHFEST COORDINATOR - Jake Jennings

ANN GOODWIN CLARK, MARCHFEST FOUNDER (Band Champion/Music Hero/Beloved Leader)