BE SAFE • BE RESPECTFUL • BE RESPONSIBLE • BE KIND • BELONG
“How we use our voice determines the quality of our relationships, who we are in the world, and what the world can be and might become.” - Harriet Lerner, The Dance of Connection
Please note there are few subpages to support effective communication.
CONFLICT COMMUNICATION
First, as a reminder:
PRINCIPLES & PRACTICES SUMMARY
In support of our health, our children, our spirits, our reputations, and our community:
PRINCIPLE A
Our words and our behavior matters.
PRACTICE #1
We regulate and take responsibility for our behavior & our emotional responses
PRACTICE #2
We avoid speaking about others and we don't listen to gossip
PRINCIPLE B
We are all human beings having human experiences.
PRINCIPLE #3
We choose to be honest & kind with our words and behaviors - always
PRINCIPLE #4
We maintain the dignity of others - especially when there’s a concern
PRINCIPLE C
Honest communication requires we suspend certainty.
PRINCIPLE #5
We check our assumptions & information and are open to other perspectives
PRINCIPLE #6
We assume goodwill in others- especially when they are imperfect
PRINCIPLE D
Positive results require solution-oriented engagement.
PRINCIPLE #7
We seek solutions - we may attack problems, but not each other
PRINCIPLE #8
We 'go to the source' of our concern - privately and respectfully
FIND SOLUTIONS & HELP YOUR MESSAGE BE HEARD
Keeping the principles and practices above in mind, the following tips are intended to support a resolution.
#1: Get clear about what you want to accomplish
Ask yourself:
"What do I really want as a result of this conversation?"
"How would I behave if I really wanted these results?"
Remember:
There's often an opportunity to "be right," to prove a point, or to "win" an argument, but that's a goal that generally prolongs the problem.
#2: Solutions are more important than the details of what already happened
Some agreement on what has happened is important to build trust, but full agreement is impossible.
Two people can be part of the same experience and remember things very differently. Consider two people sitting in the back of a car and looking out of the window on their side of the vehicle. They will see totally different things, and they are both being honest & accurate.
When a student shares a story with an adult, we have to remember that there are always other details and other perspectives. We all trust our children, but no single memory is 100% accurate. This is a great time to suspend certainty.
It can take a long time to agree on the details, and it doesn't always help repair harm.
Sometimes, we have to accept the harm (e.g., the milk already spilled), and focus on how to fix it (e.g., let's both clean it up).
Pointing fingers and fixing other people's problems are two common responses, but are ineffective. One casts blame without support and the other does all of the work without accountability. A better approach is to establish a mutual purpose, and ask how we can collaborate for an improved experience.
Ask yourself:
"Is it necessary to agree on all of the details about what happened? Or, could we use our time better on cleaning up the mess?"
#3: Look for the cause - not blame
Explore the cause of a challenge, a problem, or a behavior. This helps us improve.
Blaming, shaming, and accusations are effective at making other people feel embarrassed and ashamed, but they don't help us repair, improve, or learn.
If you really want a solution: try asking for help instead of assigning fault.
Ask yourself:
When we find ourself in a difficult situation, a better measure of our character is not in asking: "Who dropped the ball?" - rather, we should ask: "Why isn't everyone stepping in to help pick it up."
Remember:
Self-defensive and self-protective instincts often prevent a person feeling attacked or embarrassed to participate productively in a solution.
#4: Focus on what you need to recover - not on consequences for others.
It is easy to get caught up in wanting to see "justice served." but it's important to remember that:
Often these these details are private and confidential
Many of our deeply held beliefs about what are appropriate and effective consequences have been debunked by research - and are actually counter-productive to long-term solutions
Typical, punitive punishments generally encourage people to repeat misbehaviors by destroying a person's sense of value, importance, belonging, and connectedness. (These are exactly the kinds of unmet needs that encourage most misbehaviors)
Current progressive, "positive," and restorative behavior practices, are not "light on crime." They require a much deeper level of accountability with an opportunity to learn, improve, and repair. These critical pieces are left out of traditional "big consequences" like suspensions.
Ask yourself:
When we find ourself in a difficult situation, a better measure of our character is not in asking: "Who dropped the ball?" - rather, we should ask: "Why isn't everyone stepping in to help pick it up."
Remember:
Self-defensive and self-protective instincts often prevent a person feeling attacked or embarrassed to participate productively in a solution.
Excluding a child from a classroom or a space:
Sometimes temporarily removing a child from a classroom or a school site is necessary, but it can be counterproductive in the long run.
If we are trying to teach children socially-appropriate behaviors, they need to feel like they belong, and they need to be present so that they can practice these behaviors.
#5: Be direct, honest, and clear AND also kind, sincere, and compassionate.
Share your facts - not others'
Don't sugar coat, gloss over, or tiptoe around the issue. Say it clearly and respectfully.
Use questions instead of accusations
Learn the difference between assertive (which is productive) and aggressive and arrogant (which are not)
Instead of describing the details of what happened, focus on being really clear about the desired change
It's also important to avoid generalized complaints that leave people confused or unclear about the real issue
#6: Avoid sharing other people's stories or anonymous feedback
Share your own feedback
Don't share other people's stories. Telling a person that "a lot of other people" feel a certain way isn't helpful.
Sharing anonymous feedback is about as effective as gossip.
#7: Know when and how to deliver feedback
The purpose should also be to improve something. To be effective, prepare by getting really clear on the following:
NEED
Feedback is necessary in order to improve a situation or experience.
WHAT
Feedback should be clear, honest, direct, and compassionate
HOW
Feedback should be both private and timely.
References & Works Cited
Click here for complete list
Websites:
National School Public Relations Association, https://www.nspra.org
#SocialSchool4EDU · Training for K12 School Social Media Managers, https://socialschool4edu.com/
Respectful Communication Tip Sheet, https://www.eapcounselling.com.au/wp-content/uploads/2021/05/Respectful-Communication-Tip-Sheet.pdf
“Communications.” Glastonbury Public Schools, https://www.glastonburyus.org/district-info/communications
Articles:
Can Confirmation Bias Be Overcome? Proven Strategies To Try.” LinkedIn, 13 April 2023, https://www.linkedin.com/pulse/7-can-confirmation-bias-overcome-proven-strategies-try-k-c-barr
Ellis, Colin D. “Stop. Does That Message Really Need to Be an Email?” Harvard Business Review, 30 March 2021, https://hbr.org/2021/03/stop-does-that-message-really-need-to-be-an-email
Emanuele, Galen. “Assuming Positive Intent — Galen Emanuele | Team Culture & Leadership Keynotes.” Galen Emanuele, 8 March 2022, https://galenemanuele.com/blog/assuming-positive-intent
Emanuele, Galen. “*How To Shut Down Gossip — Galen Emanuele | Team Culture & Leadership Keynotes.” Galen Emanuele, 31 May 2022, https://galenemanuele.com/blog/shut-down-gossip *(title modified for language)
Epley, Nicholas. “(PDF) Egocentrism over e-mail: Can we communicate as well as we think?” ResearchGate, https://www.researchgate.net/publication/7378566_Egocentrism_over_e-mail_Can_we_communicate_as_well_as_we_think
“Must Read Tips for Emailing Your Child's Teacher.” Hello Sensible, 13 April 2023, https://hellosensible.com/tips-emailing-childs-teacher/
Rudolph, Kelly. “Positive Women - Take Responsibility For The Energy You Bring Into This Space.” Positive Women Blog, https://positivewomenblog.com/positive-women-take-responsibility-for-the-energy-you-bring-into-this-space/
Books:
Abrams, Jennifer. “Stretching Your Learning Edges: Growing (Up) At Work.” Amazon.com, https://www.amazon.com/Stretching-Your-Learning-Edges-Growing/dp/0998177032
Burokas, Nina. “Conflict Within Teams | Principles of Management.” Lumen Learning, https://courses.lumenlearning.com/wm-principlesofmanagement/chapter/reading-conflict-within-teams/
Safir, Shane. “The Listening Leader: Creating the Conditions for Equitable School Transformation.” Amazon, https://www.amazon.com/Listening-Leader-Conditions-Equitable-Transformation/dp/111918634X/ref=sr_1_1?crid=1Z1KNXHTOYJ5U&keywords=The+Listening+Leader+Shane+Safir&qid=1690726415&s=books&sprefix=the+listening+leader+shane+safir+%2Cstripbooks%2C185&sr=1-1
“Thanks for the Feedback: The Science and Art of Receiving Feedback Well.” Amazon.com, https://www.amazon.com/Thanks-Feedback-Science-Receiving-Well/dp/0143127136/ref=tmm_pap_swatch_0?_encoding=UTF8&qid=&sr=
Tschannen, Megan. “Trust Matters: Leadership for Successful Schools (The Leadership & Learning Center).” Amazon, https://www.amazon.com/Trust-Matters-Leadership-Successful-Learning-ebook/dp/B00L0FGFN0