For happy & healthy leadership teams, consider adhering to these size suggestions:
• Small clubs = 3+ officers • Medium clubs = 5+ officers • Large clubs = 7+ officers
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ALL CLUBS MUST HAVE:
ALL CLUBS MUST HAVE:
PRESIDENTS or CO-PRESIDENTS
This position(s) works with other volunteers to plan and produce activities year-round. Presidents organize periodic meetings of the organization to ensure that activities are coordinated, operating on schedule, and on budget. This officer is usually the chief contact with the Alumni Relations office on campus and participates in volunteer training several times a year.
Time Commitment: 8-10 Hours per Month, plus 1 meeting per Month,
*2 or 3 Year Term recommended to maximize the number, effectiveness, and diversity of regional volunteers.
*Co-Presidents generally have staggered, overlapping terms to promote continuity.
TREASURER
This position involves managing various revenue channels, monitoring and approving expenses, serving as a controller, and advising on event budgets. This is a great position for someone that wants to apply to business school.
Time Commitment: 3-4 Hours per Month plus 1 Meeting per Month, 1 Year Term
SECRETARY
Keeps other Board Members and club members up to date on meetings, minutes, etc., and work with communications volunteers to be sure alumni are aware of the latest happenings locally and at Brown.
COMMUNICATIONS CHAIR
This position is the main conduit of communications for the club and with Brown. This person develops and manages a club communication strategy while working with the club leadership; identifies best practices and executes communications plans, ideally, on a bi-weekly basis. They keep the club informed on University and club news through BRAVO emails, social media and ensures that the club’s website is maintained.
• Time Commitment: 4-6 Hours per Month plus 1 Meeting every 2-3 Months, 1 Year Term
IT WOULD BE GREAT TO ALSO HAVE:
IT WOULD BE GREAT TO ALSO HAVE:
RECRUITMENT & INTER-IVY LIAISONS
This position involves managing correspondence with alumni who express interest in supporting and joining the club, thinking through potential membership models for the club to adopt, and managing strategic partnerships for event opportunities. Strategy, cultivation and engagement skills are important as well as professionalism.
• Time Commitment: 4-8 Hours per Month plus 1 Meeting per Month, 1 Year Term
PROGRAM CHAIRS plan and implement events for the local Brown community. They work to develop a calendar for the year with other program-specific alumni volunteers. Successful events often include book groups, progressive dinners, send-off parties for new freshmen, or anything else that your creativity suggests.
LIAISONS WITH OTHER BROWN ALUMNI GROUPS
They work to connect alumni of color in the local area to each other, to the larger local Brown community, and to the University through social, cultural, educational and service activities. They promote multicultural programming to the broader alumni community through their club newsletter and coordinate events specifically for alumni of color. In your area, this might be one person to connect to all alumni of color (regional Multicultural Alumni Committee representative) or it might be the leader of a local chapter of the Inman Page Black Alumni Council (IPC), the Brown University Latino Alumni Council (BULAC), or the Asian/Asian American Alumni Alliance (A4).
YOUNG ALUMNI CHAIR
They find creative ways to reach younger alumni in the area. With 25% to 50% of alumni in certain areas being fairly recent graduates, there may be some special interests and needs for a dedicated volunteer for this position. Young alumni are a great way to grow your volunteer pipeline.
FOR THE MEDIUM TO LARGE GROUPS, HAVING MORE FOCUSED POSITIONS COULD BE VERY HELPFUL:
FOR THE MEDIUM TO LARGE GROUPS, HAVING MORE FOCUSED POSITIONS COULD BE VERY HELPFUL:
VICE PRESIDENTS share the responsibility for coordinating efforts of the club with the President.
WEBMASTERS manage online postings for regional alumni club websites.
PROGRAMS/EVENTS COORDINATOR
This position involves assisting with the logistics and operations for events, and working closely with alumni who take ‘Event Lead’ roles. This position involves project management and coordination and provides considerable networking opportunities. This is another great position for someone that wants to apply to business school.
•Time Commitment: 5-6 Hours per Month plus 1 Meeting every 2-3 Months, 1 Year Term
MEMBERSHIP CHAIRS identify ways to increase membership and participation in activities. They also work with the Treasurer to track dues and payments, if fees are charged. Also, with the consent of the local alumni, the Membership Chair may also coordinate publishing a directory of club members.
NEWSLETTER EDITORS write newsletter copy (print or online) and gather material for inclusion in the local club newsletter from other board members and alumni.
PUBLICITY/MARKETING CHAIRS use email and / or print materials to market and publicize the club’s events. In some clubs, the marketing chair also promotes club membership.
ALL-IVY CHAIRS represent the club in all aspects related to other Ivy League, Ivy-Plus, or Ivy & Co. clubs in the area and help plan joint events.
LIFE STAGE RESOURCE is an alumnus or alumna who self-identifies as a resource for a particular life stage, such as working mothers; stay-at-home mothers; people in career transition; alumni considering retirement, or others.
WOMEN’S COMMITTEE CHAIRS coordinate issues which are relevant to alumnae club members.
SHARED INTEREST GROUPS provides opportunities for alumni to connect and reconnect to fellow alumni based on common interests such as industry, profession, and military service.
MEMBERS AT-LARGE - Either Former, experienced members who are no longer able to give the same time commitment but are there to provide advice, support and work at least one event that year or a fairly new alumni who is interested in learning more about the Club leaders roles and interest in becoming a leader further down the road, looking to dip their feet in the water and help where they can.
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