Logistics

RRC Key Request Form or DBS Key/Proxy Authorization Form: Complete online to request proxy access and keys to specific buildings and labs for RRC Rooms (RAPT 101-107, 115, 116, 127) or DBS rooms (RAPT 117-126, 131 and SCNC rooms), respectively. Use the DBS form to request keys/access to Science Building rooms.

• All M.S. Raptor Biology students, M.S. or M.A. Biology students, EEB students, Biology employees, and Raptor Research Center employees will automatically have proxy access to the Raptor Research Building and the Science Building, Biology front office, Science Building 2nd floor copier, and Science Building 4th floor ice machine. Notify departmental admin if there are access issues.

• For immediate access issues, contact Campus Public Safety by phone or text at 208-426-6911. Be prepared to show your Bronco Card or provide the responding officer with your student ID number.

• All keys must be returned to the issuing department at the end of students’ programs or employees’ tenure and before vacating campus.

Field Vehicles from RRC: The RRC Fleet consists of six 4x4 trucks kept at the RRC Building at 970 S. Lusk St. that are available for field use by students and employees.

• All drivers of RRC vehicles must read through the linked website’s information and complete new driver documents and prerequisites, so there is a lead time of a couple of weeks for new drivers.

• Requests should be submitted as far in advance as possible and must be approved by a student’s advisor.

Other Vehicle Rentals:

• Field Vehicles - External Rentals: Off-Road Research Vehicle Rentals Standard Operating Procedure – SOP for external off-road vehicle rentals to mitigate vehicle vendors’ fees for damage not caused by Boise State University drivers.

• Road Vehicles: For road travel to conferences, training, and local trips, see Motor Pool Reservations for on-road driving travel needs from Boise State Motor Pool or contact DBS or RRC administrators to discuss rental options. Rental vehicles, whether rented through Boise State or externally through the state’s contract with Enterprise, are considered University Vehicles and Motor Vehicle Record checks are required of drivers. Multi-Passenger Van Training is also available and required before renting vans. Motor Pool vehicles may be used in the U.S. and Canada. Other international vehicle rentals may be procured from any reputable vendor with all optional coverages/insurance selected.

• Student Driver Authorization Form: This form must be submitted on behalf of a student driver to authorize their use of a rental vehicle under the State of Idaho Rental Contract for rental vehicles

Before proceeding with any of these steps, consult your advisor and/or RRC administration.

• Work/Conference Time Insurance Coverage: After securing a Travel Authorization (TA), complete a Foreign Travel Submission for international emergency insurance. Notify Risk Management & Insurance (RMI@boisestate.edu) if your personal travel dates changed from your original plan in the TA. Specify any personal days in the RMI form.

• Personal Time Insurance Coverage: You have the option to get emergency assistance insurance (such as emergency evacuation) and international medical coverage for personal travel days through Boise State's Center for Global Engagement. To request, email AmiTain@boisestate.edu at CGE. Identify yourself as a student with the RRC and acknowledge that you are aware that your student account will be charged directly for the insurance.

• Ensure you have an up-to-date passport that expires at least 6 months after the last date of your upcoming travel.

• Obtain visas or other paperwork as necessary. See the U.S. Department of State travel website.

• Enroll in the STEP program at state.step.gov to be located in emergencies and get up-to-date destination information.

• Check into international cell phone options, technology compatibility with outlets, recommended or required vaccinations, customs medication prohibitions, etc. before travel.