Employment Transitions
Boise State University Raptor Research Center (RRC)
Embedded Files
Click Table of Contents links below to skip to a section.
ONBOARDING
ONBOARDING
Before Your 1st Day
Before Your 1st Day
New Boise State employees, follow the instructions to start your Form I-9 online (see Step 2 in this link). Previous Boise State employees, please contact Human Resources (HR) via 208-426-1616 or I9information@boisestate.edu to verify if your I-9 on file is still valid.
Promptly respond to any email or phone communication from third-party vendor HireRight regarding your background check per Background Verifications Policy 7005.
Communicate with your supervisor to determine where and when to meet on your first day, as well as how best to communicate with them.
Explore Transportation and Parking options (phone: 208-426-7275) or bike rental on campus, as needed. West Reserve or West Commuter parking permits may be used near the RRC Building. Other options are include limited free on-street parking in the Lusk District and in nearby Ann Morrison Park or Julia Davis Parks.
Complete prerequisites needed for training that will take place on your first day of work, such as RRC vehicle driver forms from the RRC Fleet Information website. Training may include off-road vehicle driver training and/or IACUC training. Coordinate training with your supervisor and see the following section on RRC orientation and training.
Begin to familiarize yourself with the Boise State University vision and approach.
Submit a Request for Reasonable Accommodation if needed.
1st Day Tasks
1st Day Tasks
Bring original I-9 Acceptable Forms of ID (not photocopies) and complete the I-9 process at Human Resources as needed (visitor parking is available on site). This is required for all new Boise State employees and may be required of rehired employees. Expired IDs or photocopies are not accepted. I-9 verification must be completed within your first 3 days of employment. You should receive a pink form from HR certifying I-9 verification--submit this to RRC Administration.
Meet your supervisor and/or team at a predetermined location.
Former Boise State students returning for employment: Note that as an employee, you will now use your employee email (without the "u.") rather than your student email address to log in and conduct business. HR notifications will only be sent to your employee email address. Example: BusterBronco@u.boisestate.edu is a student email. BusterBronco@boisestate.edu is an employee email.
See the following "Digital Access" section about connecting to the internet for network access. Go to my.boisestate.edu and select the link at the bottom to create your password. Under "My Resources," on the left, select "Edit My Resources" to add shortcuts for Google Workspace (Employee) for email, Bronco Hub which you will use for onboarding and time cards, Help Desk, and anything else you will use. If your account is not yet accessible, it should be active within one day of your hire date. Need help getting set up with your log-in and email? Contact the Help Desk.
Set up your email signature with your full name, title, and "Raptor Research Center."Â
Complete or update your W-4 Tax Withholding and Direct Deposit information using Bronco Hub self service--these tasks are important to complete within your first 3 days of work! See more useful information on tax withholding. Student employees: note that direct deposit must be set up both in Bronco Hub and Campus Solutions.
Bring your Bronco Card or obtain a Bronco Card (Boise State University ID). This card will automatically give RRC employees access to RRC Building entrances plus entrances and floors of the Science Building. Access issues? Contact accesscontrol@boisestate.edu.
Determine with your supervisor what room keys you may need. Contact RRC office admin for RRC office suite keys or complete the DBS Key Authorization Form for Science Building keys.
1st Week Tasks
1st Week Tasks
Coordinate with your supervisor to access online folders needed for your work via the server and/or Google Drive. Needed access for campus systems can be requested through the OIT Accounts Service Portal.
Update Personal Contact Information and Emergency Contacts in Bronco Hub.
Complete an Employee Information Form.
Check out HR's New Employee Resources webpage, and subscribe to the Campus News Update email list at the bottom of the linked webpage.
If you are paid hourly, be sure to enter time worked on a daily basis as explained on the Logistics page. Salaried employees do not enter time.
Learn about Standards of Conduct and Boise State University Policies that must be followed during your work.
Ensure that you have a copy of any necessary Travel Authorization(s) from RRC admin or submit a Travel Authorization request.
If you will primarily or periodically work remotely (from home or another off-campus location other than Treasure Valley vicinity fieldwork), see Telecommuting. Complete and submit the Telecommuting Arrangement Form. This form is required if you plan to work remotely one or more days per week. Set up VPN access to work remotely.
Complete initial training including mandatory training (see following "Orientation & Training" section).
You can edit your working location and phone number on the Boise State Employee Directory by clicking "Log In" in the upper right, then Edit.
Possibly arrange to get an employee portrait headshot taken.
Benefit-eligible Employees: Attend Orientation for New Employees (ONE) -- an invitation is included in your welcome email from HR. Submit benefits enrollment forms to HR. Here is the ONE Presentation for future reference.
ORIENTATION & TRAINING
ORIENTATION & TRAINING
Digital Access
Digital Access
Standard campus WiFi works within the Raptor Research Building. Ethernet ports are present in all offices, but these are sometimes disabled when not used for several months. Try both ports in an outlet and notify RRC admin if neither works for you and you need wired internet. If you will be working remotely, see the Office of Information Technology's Working Remotely remote resources and OIT services.
Go to my.boisestate.edu>Employee tab> Services. Use "Edit Employee Services" to add links to this section. You must be signed into Boise State VPN to access all employee services off-campus.
Work Systems
Work Systems
Google Workspace accesses email, calendars, and Google Drive. Your @boisestate.edu email will be used for all work communication.
Bronco Hub is used for time entry, time-off requests, direct deposit setup, and more. Note that Bronco Hub may error out the first time you try to access it from my.boisestate.edu in a day; refresh the error page, close it, then try to get into Bronco Hub again--this method usually works!
Bronco Hub Training Portal includes job aids for all Bronco Hub tasks. It includes a search function in the upper left.
Campus Groups is a platform used to organize campus- or campus group-sponsored events. Many employee trainings are set up here, too.
Annual Evaluations & C.E.C.
Annual Evaluations & C.E.C.
Employee annual evaluations for non-seasonal staff are due every year on March 1. If March 1 falls on a weekend, then evaluations are due the Friday before March 1. Reminders are sent from HR, and it is imperative for employees and supervisors to submit everything needed by the deadline.
Benefit-eligible employees are eligible for Change in Employee Compensation (C.E.C.) each new fiscal year of their employment, beginning in July. C.E.C. eligibility (explained here) is based on work performance evaluations, compa-ratio, and the completion of required new employee training and annual training modules.
Coordinate with your supervisor and/or the RRC Office Services Administrator for support with the following as needed.
RRC/Campus Training & Setup
RRC/Campus Training & Setup
Mandatory Training: As a condition of employment at Boise State, you may be required to complete mandatory training including Family Educational Rights and Privacy Act (FERPA), Cyber Security, Respectful Workplace, Clery Act, and other training, usually within your first 30 days of employment. You will automatically receive emails about required training. Direct any questions about mandatory training to hr@boisestate.edu. Additionally, you may need to coordinate with your supervisor about IACUC and lab safety training.
Off-Road Vehicles: See RRC Fleet Information website, complete required departmental forms and return them to the RRC office, consent to a Motor Vehicle Record background check, and complete off-road driver training including hands-on driving training.
IACUC (Institutional Animal Care and Use Committee) Training & Wildlife Permits: Coordinate with your supervisor to complete any required IACUC training for your position and to have your name added to wildlife handling permits as needed.
Purchase Cards: Obtain a p-card if your role calls for its use after consulting with your supervisor. Visit the P-card Training page to orient yourself to university policy and procedures and refer to these resources regularly.
Employee Travel: Review the Introduction to Employee Travel if you will be traveling during your work, near or far, and ensure that RRC administration has arranged for your Travel Authorizations. If you will have Expense Reports, please see Adding or Updating Direct Deposit Information for Expense Reports, and note that this is a different process than setting up direct deposits for payroll. Additionally, you will need to add the RRC's Research Center Administrator as a delegate so they can submit your Expense Report, and then you will need to review the submitted expense report and View and Take Action on the Expense Report.
University Financials: If you have an office position involving financial transactions, carefully study University Financials 101 and Bronco Hub Self-Guided Training.
Animals on Campus: See Policy 9160 - Animals on Campus for complete information about service animals, service animals in training, and companion pets on campus. Employees who plan to have a pet with them on campus in an individual work space must first complete an Animals on Campus Pet Request Form.
OFFBOARDING (END OF EMPLOYMENT)
OFFBOARDING (END OF EMPLOYMENT)
Outgoing Employee Tasks
Outgoing Employee Tasks
When your time and service at the Raptor Research Center is coming to an end, please review the information from the university's Human Resources on End of Employment.
Note that you will automatically lose key card building access and work email and account access at 5:00 p.m. on your last day of work. Before this time, please ensure that you take care of the following:
All benefit-eligible employees or any employee leaving their position earlier than expected must complete a Resignation Notification Form. Temporary employees who are not benefit-eligible and/or not leaving their position earlier than expected do not need to complete Resignation Notification Form.
Enter and submit all remaining work hours if you are an hourly employee. Email your supervisor once this is done so they can approve hours ASAP.
Check past time cards found in Bronco Hub > "Me" tab > Time and Absences > Existing Time Cards to be sure they were all submitted.
Download past pay slips for your records if needed.
If you are in a benefits-eligible position paid from a sponsored project and the PI has asked that you use your remaining vacation leave before your last day of work, View Your Leave Accrual Balance and then submit any necessary Time Off Requests or Update Time Off Requests remaining.
Approve or resolve any outstanding Bronco Hub tasks such as Expense Report approvals ASAP before 5 p.m. on your last day of employment. Links to job aids to view financial transactions and time cards via worklist.
Review documents, spreadsheets, and folders you created in Google Drive and change ownership to department or other individuals.
Resolve or forward to your supervisor any communications with actions pending.
Upload to Google Drive or email any remaining RRC vehicle mileage logs and fuel receipts. Remove personal belongings from RRC vehicles.
Completing the Employee Separation Checklist with your supervisor and/or RRC administration can make your exit go smoothly.
All employees can optionally complete an Exit Survey to contribute to university data.
If you enjoyed your time working at Boise State, you can find more employment opportunities online.
The RRC asks that outgoing employees return the following to the department and/or their supervisor:
University-owned electronic devices, accessories, data storage, field equipment, and other items
Keys to RRC vehicles, rooms, desks, file cabinets, etc. Keys for some labs or offices may need to be returned to Biology.
Any purchasing card that was issued to you
Any remaining notes or data regarding your work
Benefits-eligible Employees: See End-of-Employment FAQs for information about final paychecks, termination of benefits, COBRA, and more.
Paystubs & W-2: After employment ends, you may request paystubs and your W-2 using the Paystub and W-2 Request Form.
Outgoing Supervisor and Approver Tasks
Outgoing Supervisor and Approver Tasks
Submit the Approval Workflow Maintenance form to update designated approver(s).
Prior to the employee leaving the university, Designate New Supervisor(s) in Bronco Hub.
Do not submit Bronco Hub or Smartsheet transactions unless they will be fully approved by the employee's last day of work.
Notify RRC administration of your employee's last day so they know to submit an Employee Separation Form and expect the return of keys and equipment.
Let's advance raptor research and conservation together at the Raptor Research Center!
Please contact Stacey Smith at StaceySmith870@boisestate.edu with any questions about this webpage.
Page updated
Report abuse