Administrative and Finance Division

FUNCTION

• Facilitate Recruitment, Selection and Placement processes and requirements

• Process Employee Benefits (e.g. leaves, allowances, bonuses, etc.)

• Facilitates Program on Awards and Incentives for Service Excellence (PRAISE) for Rewards and Recognition

• In-charge of the renewal of the engagement of Contract of Service (COS) personnel

• Preparation of Payrolls for Permanent and COS.

• Facilitate the capacitation of employees through Learning and Development Programs

• Collection and monitoring of personnel performance in partnership with the Planning and Monitoring Unit using the Individual Performance Commitment and Review (IPCR) form

• Formulation of internal guidelines, policies, and memoranda in consonance with existing CSC, DBM and COA rules and regulations

FUNCTION

• Record, Analyze, Interpret and Summarize all the financial transaction of the Bureau;

• Prepare Financial Statements of the Bureau (Trial Balance, Statement of Financial Position, Statement of Financial Performance, Statement of Government Equity, Statement of Cash Flow and Notes to Financial Statements) including its subsidiary ledgers and submit it to oversight agencies (COA, DA); 

• Journalize all Disbursement, Collection and Deposit transactions;

• Prepare Financial Accountability Report (FAR) – 5 Statement of Revenue and Other Receipts; 

• Prepare order of payment of all refunds to the bureau of proponents;

• Process all disbursements and claims for travelling expenses, honoraria project grants, suppliers, remittances, personnel services, liquidation of cash advances 

FUNCTION

• Prepare Plan and Budget Proposal for the succeeding year to be submitted to Department of Agriculture (DA), Department of Budget and Management (DBM), Congress and Senate – Financial Part (In collaboration with PMU);

• Attend and participate in various budget hearings conducted by DA, DBM, Congress and Senate (In collaboration with PMU);

• Provide Technical Assistance in the application of the budgetary systems and the utilization of budgetary systems, methods and procedures; 

• Process and fund Obligation Request and Status (ORS) transactions of the bureau’s employees and its clients / stakeholders / proponents; 

• Monitor and controls Current Year’s and Continuing Allotment and Appropriation of the bureau; 

• Prepare realignment forms of all funds from time to time

FUNCTION

• Procurement Planning

  • Procurement Planning Workshop

  • Prepare Annual Procurement Plan Non-Common Use Supplies and Equipment (APP Non-CSE)

• Processing and Contract Management

  • Through Competitive Bidding and/or Alternative Modes of Procurement

  • Preparation of Purchase Requests (PRs), Purchase Orders (POs), and Work Orders (WOs), and Contracts

• Procurement Reports 

  • Procurement Monitoring Report (PMR)

  • Agency Procurement Compliance and Performance Indicator (APCPI)

FUNCTION

• In-charge of the collections and deposits of the bureau

• In-charge of fund disbursements thru Modified Disbursement System (MDS)-checks

• Authorizing/ approval LDDAP- ADA, SLIIE and ACIC to AGSB

• Manage petty cash advances for  specific purpose

• Manage the online fidelity bonding systems of Bureau of Treasury.

FUNCTION

• Administration, safeguarding and distribution of Supplies and Materials; Property and Equipment;

• Supply and Property Unit controls the distribution of supplies and Materials in accordance with the approved Annual Procurement Plan (APP);

• Recommend proper handling, maintenance and disposal of supplies and equipment.

FUNCTION

• Programs the life cycle of all DA-BAR official records

• Ensures improved quality of information dissemination

• Maintains and adopts effective techniques in controlling forms, reports, correspondence and related paperwork operations

• In-charge of mailing and dispatch of official documents

• Maintains functional retention and storage areas for documents under Record’s custody

• Assigns and implements  rights or restrictions that protect records against unauthorized or inappropriate use or access.

FUNCTION

• Provides transportation services for the bureau

• Provides policy guidance on the maintenance  and disposition of motor vehicles of the bureau

• Facilitates and coordinates vehicle services to the bureau officials and staff as well as requests from the Department and its attached bureaus, agencies, and regional offices

FUNCTION

• Provides policy guidance on the maintenance of the bureau’s facilities

• Ensures that the building’s facilities are in good condition and performs regular monitoring of the building’s electrical, plumbing, ventilation, and air-conditioning systems, facilitating repairs and replacements when necessary

• Receives, collects, and prepares cash vouchers for the payment of various utility bills of the bureau

• Provides and maintains operation and administration of dormitory and other accommodation facilities