1. All finance requests/transactions will be done by emailing at osa.ls@ateneo.edu.

Email subject must be in this format: Finance Document Submission_OrgName_TypeofFinanceDocument_Payee

2. For all accredited orgs, Sanggu units and COP, please use the official ORG OBF ACCOUNTS. If you don’t know or you don’t have access to your official OBF accounts, email osa.ls@ateneo.edu.

3. The originator of email requests is always assumed to be the org's finance officer. Thus, always copy furnished your org president and org moderators in all your requests.

4. For disbursements, org president is required to endorse via email. Kindly endorse the email thread sent by the Finance Officer with attachments.

5. For letters to LS OSA, please address them to Mr. Ralph Jacinto A. Quiblat, OSA Director, to be endorsed by your OSA Formator (indicate the full name). For the endorsement of OSA Formator, Ms. Julie will be responsible for seeking endorsement.

6. For letters to CAO, please address them to Mrs. Liberty P. Santos, CAO Director, to be endorsed by Mr. Ralph Jacinto A. Quiblat, OSA Director. For the endorsement of OSA Director, Ms. Julie will be responsible for seeking endorsement.

7. The original copy of Reimbursement Forms, Liquidation Forms, Official Receipts, Sales Invoice and Statement of Accounts are still for submission to LS OSA when normal operations resume.

8. Cut-off of submission requests is until 12:00 NN (Mondays to Fridays). Documents received after 12:00 NN will be processed the next day.

9. Simple inquiries and follow up on request may be sent through the OSA Hotline 09209389144

PHASE 1: DEPOSIT THE CASH TO ATENEO'S BANK ACCOUNT

• Bank: Bank of the Philippine Islands (BPI)

• Account Number: 3081-0006-29

• Account Name: Ateneo de Manila University

  • NOTE: Save / keep the transaction/deposit slip because you need that for stage 2 of the process.

PHASE 2: REPORT THE DEPOSIT TO ATENEO THRU THE CASHIER'S OFFICE

• PHASE 2.1 FOR DONATIONS AND SPONSORSHIPS: Please email storres@ateneo.edu, CAO Supervisor to get the sponsor or donor ID. The sponsor or donor ID must be indicated in the Turn-Over Report Form. Then proceed to the steps below

INFLOWS SUCH AS SALES, COLLECTED FEES AND OTHER FORMS OF REVENUE:

1. Email the completed TOF Form, Validated Deposit Slip or Proof of Bank Transfer to the following:

   • To: sagulto@ateneo.edu, jssoriano@ateneo.edu

   • Cc: ccabudsan@ateneo.edu, jbagasbas@ateneo.edu, org president, org moderator

2. The CAO officer will verify the bank deposit and prompt the cashier for the confirmed bank deposit.

3. The cashier will issue the ADMU OR and send the soft copy to the finance officer.

4. The finance officer will claim the original copy of OR from the cashier, when onsite operations resume.

5. The finance officer is responsible to give the ADMU OR to sponsors/payors and to keep org ADMU ORs for documentation.

FOR PAYMENTS FOR SUPPLIERS, PROFESSIONAL FEES, CASH PRIZES FOR CONTESTS, DONATIONS TO FOUNDATION

NOTE: Payment to suppliers, individuals (including honoraria and professional fees), are subject to tax. When asking "how much?" ask for the gross amount of their product and or service.

1. Fill out the OC Request Form

• • Need help? Go to our OC Request Form Filler.

2. Attach Supporting Documents

• • Sales Invoice or Statement of Account or Billing Statement

  • Supporting documents such as program flow, list of attendees, itinerary

Additional supporting documents if:

• • The payee is a person or individual: Copy of Valid ID of Payee

  • Events and projects: A copy of the Approved Project Proposal (Approved PPF)

  • The request is for Honorarium, Student Allowances, Cash Prizes: Cover Letter to addressed to Mr Ralph Jacinto A Quiblat, Director, Office of Student Activities

    • For Honorarium: Contract or MOA and TIN of Payee

    • For Cash Prizes: Mechanics of the competition

3. NEW ADDITIONAL STEP: DIRECT CREDIT TO BANK ACCOUNT OF PAYEE During this pandemic, instead of receiving checks for disbursements, Ateneo will deposit the amount directly to the payee's bank account. Fill out the following additional documents:

• • Authorization for Direct Credit (ADC) Form

  • Proof of Bank Account (this maybe a screenshot of their account name and bank account)

4. Email to osa.ls@ateneo.edu following conventions stated above.

• • Ready? Click to email requirements

AFTER SUBMISSION:

1. Once the request is processed and approved, Ateneo thru the Central Accounting Office will do the bank transfer. They will notify the payee via email.

2. Payee will email a copy of the official receipt requested by CAO and the org is accountable to submit the original copy of official receipts to the CAO.

FOR PAYMENTS FOR MONEY ALREADY SPENT (INABONOHAN) AND REPLENISHMENT OF REVOLVING FUND

1. Fill out the Reimbursement Form for Student Activities

2. Attach Supporting Documents

• • Sales Invoices or Official Receipts

  • Supporting documents such as program flow, list of attendees, itinerary

Additional supporting documents if:

• • The payee is a person or individual: Copy of Valid ID of Payee

  • Events and projects: A copy of the Approved Project Proposal (Approved PPF)

3. NEW ADDITIONAL STEP: DIRECT CREDIT TO BANK ACCOUNT OF PAYEE During this pandemic, instead of receiving checks for disbursements, Ateneo will deposit the amount directly to the payee's bank account. Fill out the following additional documents:

• • Authorization for Direct Credit (ADC) Form

  • Proof of Bank Account (this maybe a screenshot of their account name and bank account)

4. Email to osa.ls@ateneo.edu following conventions stated above.

• • Ready? Click to email requirements

AFTER SUBMISSION:

1. Once the request is processed and approved, Ateneo thru the Central Accounting Office will do the bank transfer. They will notify the payee via email.

2. Payee will email a copy of the official receipt requested by CAO and the org is accountable to submit the original copy of official receipts to the CAO.

FOR PAYMENTS TO (1) OTHER STUDENT ORGS WITH DCB AND (2) ATENEO OFFICES

1. Fill Out Budget Transfer Letter

2. Attach Supporting Documents

• • MOA and/or Billing Statement

3. Email to osa.ls@ateneo.edu following conventions stated above.

EXPANDED WITHHOLDING TAX

is a tax prescribed on certain income payments and is creditable against the income tax due of the payee