SolarSPELL Tagging Guidelines & Best Practices

Advanced Skills

Copyright Permissions & Rights Holder

This is the name of the creator, organization, or publisher who holds the copyright for the resource.
Do not add © or the year, we just need the name of the copyright holder.
You may have to hunt to find this information. Good places to look: bottom or footer of the webpage, on a “Terms of Use” page, a “Copyright” page, or an “About Us” page.
If the publisher is an organization, include the full name of the organization and any abbreviation for the organization that might be shown.
If there are multiple publishers/copyright holders, list them all.

Tip: Use title case formatting. Unsure? Use this tool, select MLA style

EXAMPLE:

Rights Statement

These are terms that describe the manner in which a copyright holder is allowing their copyrighted work to be used and shared.
Choose from these options to populate this field: Use the Creative Commons Website to understand what each license means.
- - CC BY (If there is a number associated with the CC license {i.e. 3.0 or 4.0}, include it.)
  - CC BY NC (If there is a number associated with the CC license {i.e. 3.0 or 4.0}, include it.)
  - CC BY SA (If there is a number associated with the CC license {i.e. 3.0 or 4.0}, include it.)
  - CC BY NC SA (If there is a number associated with the CC license {i.e. 3.0 or 4.0}, include it.)
  - CC BY ND (If there is a number associated with the CC license {i.e. 3.0 or 4.0}, include it.)
  - CC BY NC ND (If there is a number associated with the CC license {i.e. 3.0 or 4.0}, include it.)
  - All rights reserved - permission granted to share on SolarSPELL library for educational purposes only
  - Can be shared for educational purposes only
  - Public domain

Already emailed the copyright holder of the resource for permission to use their resource in our library - and
You should have received a “Yes” email response from them.

When in doubt, ask the SolarSPELL Librarian. It’s ok to be unsure about copyright!

Tip: Creative Commons website

EXAMPLE:

Keywords

These are words or terms that provide more information about the resource. Inclusion of keywords helps make a resource discoverable.
Hashtagging on social media is an informal example of using keywords.
Suggested to have at least (5) keywords to help describe the resource.
Use natural language that describes the resource, with an emphasis on:
- - use 1-2 words that a teacher might use to describe the resource
  - use 1-2 words that an adult community member (non-teacher) might use to describe the resource
  - use 1-2 words that a child might use to describe the resource

Tip: If you're stuck, check out the "AI Integration for Metadata Tagging" page to see how to upload resources to an AI platform to be able to ask questions of the resource.

EXAMPLE:

Library User

This field describes BROADLY for whom the resource is intended.
Sometimes a resource can meet the needs of multiple types of library users; try to choose the one type of library user that best fits.
Here is the pre-set list of potential Library Users to choose from:

Peace Corps Volunteer - An adult volunteering as part of Peace Corps. Resources for Peace Corps Volunteers typically cover a wide variety of topics and are usually intended specifically for Peace Corps Volunteers and their particular sectors, projects, or communities. The resource will typically state that it is meant for Peace Corps Volunteers.
Community Member - An adult within the community; general public. This includes resources intended for parents; and adults not in school or accessing resources not related to any of their schooling.
Field Extension Worker - An adult that is an experienced farmer and is typically hired by their government to mentor and train farmers in their local community or region. Resources for extension workers may typically include training manuals or documents, government reports/resources related to farming practices, and any farming resources that could be used to train farmers.
Farmer - An adult in the community that farms as their career; an adult that uses farming as their main source of income to support themselves and their family. Typically has substantial farming experience; typically only speaks their local language (not usually English).
Student - A student from preschool all the way to graduate level students or nursing/medical school students, etc. A resource for a student is normally meant to be used by the student directly or with little to no supervision or guidance from a teacher. An example might be a storybook; textbook; self-study resources; videos; worksheets; etc.
Healthcare Professional - A health professional who has already gone through training/education - including community health workers, doctors, nurses, and midwives.
Instructor - A teacher/professor that typically oversees a class/students; teaches on various topics or concepts. Resources for instructors are used to teach others or used as a tool to facilitate lessons/class activities/projects/etc.

Education Level

This field parses out more NARROWLY for whom the resource is best suited.
It more finely divides the Library User into a subcategory that considers who might have the most comprehension of the resource.
Sometimes an Elementary/High School resource can meet the needs of multiple grade levels; choose any education level(s) that are relevant based on a review of the resource. See below for a detailed description of each education level.
For other education levels - College; Graduate; Career/Technical; or Adult Education - there are clear distinctions and only one of these should be chosen if possible. See below for a detailed description of each education level.
The resource itself may have some intended information or clues about educational level already embedded, so be on the lookout for that!
Here is the pre-set list of potential Education Levels to choose from:

Preschool - Any resource intended to be used by students (with or without teacher guidance) particularly at the preschool level. Tag the resource with "Preschool" and "Lower Primary School".
Kindergarten - Any resource intended to be used by students (with or without teacher guidance) particularly at the kindergarten level. Tag the resource with "Kindergarten" and "Lower Primary School Student".
Grade 01; Grade 02; and/or Grade 03 - Any resource that indicates that it's for 1st, 2nd, and/or 3rd graders. Tag the resource with the grade level(s) only if indicated and also with "Lower Primary School Student".
Lower Primary School Student - Any resource intended to be used by students (with or without teacher guidance) from preschool through 3rd grade levels.
Grade 04; and/or Grade 05 - Any resource that indicates that it's for 5th and/or 6th graders. Tag the resource with the grade level(s) only if indicated and also with "Upper Primary School Student".
Upper Primary School Student - Any resource intended to be used by students (with or without teacher guidance) from 4th grade through 5th grade levels.
Grade 06; Grade 07; and/or Grade 08 - Any resource that indicates that it's for 6th, 7th, and/or 8th graders. Tag the resource with the grade level(s) only if indicated and also with "Middle School Student".
Middle School Student - Any resource intended to be used by students (with or without teacher guidance) from 6th through 8th grade levels.
Grade 09; Grade 10; Grade 11; and/or Grade 12 - Any resource that indicates that it's for 9th, 10th, 11th, and/or 12th graders. Tag the resource with the grade level(s) only if indicated and also with "Secondary School Student".
Secondary School Student - Any resource intended to be used by students (with or without teacher guidance) from 9th through 12th grade levels.
College/Upper Division - Any resource intended to be used by undergraduate students at the community college or university level. This includes scholarly articles and advanced educational topics in math, social studies, science, humanities, politics, etc.
Graduate/Professional - Any resource intended to be used by students taking graduate level coursework, students in research roles, or PhD candidates. Graduate/Professional resources may include materials for students or possibly healthcare professionals - such as scholarly journal/research articles, reports, statistics, or research materials. This could also include pedagogical resources for instructors.
Career/Technical - Any manuals, practical guides, reports, or reference material, or templates, curriculum, or syllabi meant specifically for a particular job position or role. Resources intended for farmers, field extension workers, peace corps volunteers, instructors and some healthcare professionals may fall into this category.
Adult Education - Any resource intended for adults or the general public. These resources are typically written at a reading level (in English or another language) that the general public will understand; adult education resources may also not have any text but the visuals may indicate information meant for adults. Some examples of adult education resources include health guidance brochures or posters, parenting fact sheets or videos, career resources, self-study guides on various topics, PSA materials (posters or videos) from the government or from an NGO. Adult education topics typically cover information that are relevant only to adults (ages 18 and up); including challenges they may face as adults in their community or in daily life.

Tip: Use this guide to help you choose the grade level that best matches the resource.

EXAMPLE:

ANOTHER EXAMPLE:

Special Tips for Video Resources

Search for the copyright information of a video by:
- Checking the description of the video.
- Researching the author or publisher's website.
- Contacting the author or publisher.

Advanced Skills Practice

Test your understanding of the Advanced tagging skills with this practice.

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