Manzano High School Early Warning Systems
What are Early Warning Systems (EWS)?
Early Warning Systems is a high quality, student success system combining the four essential elements of supportive community relationships, holistic - real time - actionable data, response and improvement system, and a shared set of mindsets empowering students to graduate on a pathway to higher education and or job training leading to adult success.
EWS uses individual student data to generate indicators of on-track status for graduation that includes attendance, behavior, and course performance (A-B-C). When a student falls below the on-track threshold, a team of school staff assigns the student to an intervention designed to help the student improve his or her performance. By systematically examining data, early warning systems has empowered Manzano High School to:
Identify struggling students earlier in their school career.
Direct students to appropriate interventions.
Examine and address on-track patterns among groups of students regularly.
Manzano High School EWS Objectives:
Manzano High School will demonstrate that through continuous improvement and collaboration with all stakeholders MHS has designed a high quality, student success systems combining the four essential elements of supportive community relationships, holistic - real time - actionable data, response and improvement system, and a shared set of mindsets empowering MHS Students to graduate on a pathway to higher education and or job training leading to adult success.
Manzano High School works to establish strong, mutually beneficial and Supportive Community Partnerships in all directions; school adults to students, students to students, staff to staff, school adults to parents/caregivers to provide the foundation for student and school success. Manzano’s high quality student success systems build upon and strengthen these relationships.
Manzano High School uses Holistic, Real Time, Actionable Data that includes research-based, predictive indicators (such as Attendance, Behavior and Course Performance) of key secondary student outcomes, including on-time earned grade promotion, high school graduation, and college and career readiness/attainment. These indicators are available at the student and teacher level throughout the school year, in real time and actionable by school- and district-level personnel. Manzano uses information about student well-being, belonging, school connectedness and experiences in their classrooms, and insights from teachers, school staff, students and families/caregivers to meet the needs of every student increasing graduation rates and overall success.
Manzano High School uses an Analysis, Response, and Improvement System as a school-based Early Warning System (EWS) approach to analyzing and responding to holistic, real time, actionable information that is student centered, adaptive to local context, and involves students, teachers and community members in the co-design of improvement efforts. Manzano’s EWS is supported by professional learning, frameworks, and protocols, that enable teams of adults who know students well to work collectively on a frequent, planned cadence throughout the school year to:
Progress monitor all students using predictive indicators, identify patterns and trends which can inform action
Analyze and use additional real-time user-friendly quantitative and qualitative data, including social-emotional metrics and classroom experience data, and teachers, student, and parent insights to identify underlying causes that school actions can address
Identify, develop, and implement strategic and effective actions and supports to address root causes
Evaluate the use and impact of the actions, supports, and interventions
Use continuous improvement approaches to modify or change them as needed until proven to work.
Manzano High School strives to have an overall Shared Set of Mindsets that drive the interactions between school adults to students, students to students, staff to staff, school adults to parents/caregivers providing the positive and safe environment for student and school success. Manzano’s Set Mindset can be identified and characterized by:
Equity rather than injustice and unfairness
Inclusion rather than separating and stigmatizing
Empathy rather than judging and blaming
Strength and asset based rather than deficit framing
Proactive rather than remedial
Belief in educator and student agency rather than thinking nothing can be done
Belief in good outcomes for all rather than zero sum game
Improving with and together, rather than improving for or because.
What are Early Warning Intervention (EWI) Meetings?
An EWI Meeting is a NON-PUNITIVE approach to improve student success that focuses on the A-B-C Indicators of EWS. The focus of the EWI Meetings is to review and discuss A-B-C data and create an EWI Student Success Plan that includes student input and Tier II Interventions. An EWI Student Success Plan should have a minimum of three updates to discuss interventions and to monitor A-B-C progress.
The Importance of Manzano High School’s EWS Teams
Manzano’s EWS teams are made up of dedicated staff who work together to identify off-track students, assign interventions, and monitor progress through a process that includes triaging students, an EWI Meeting, EWI Updates and student check-ins. Manzano’s EWS Teams also serve as the required Attendance Team and meets twice monthly discuss attendance and EWS Matters outside of EWI Meetings.
Manzano’s EWS Teams are created at the school level.
Manzano’s EWS Teams are tasked with conducting EWI meetings with at-risk students, EWI Updates, and conducting student check-ins. Each team devotes one hour each school day the EWI Process.
Manzano currently has four EWS Teams and is working to create a 9th Grade Academy to focus on 9th grade students during the 2022/2023 SY.
Manzano’s current EWS Teams are divided by counselor student alphabet.
Each EWS Team has a counselor and at least three other staff members that also sit on the team. Manzano’s EWS Teams are as follows:
Team 1: Counselors A-Co and Mim-Rom, Identified Student, Representative from the MHS Leadership Team, Teacher(s)?, Guardian(s)?
Team 2: Counselor Cp-Hal, Identified Student, Representative from the MHS Leadership Team, Teacher(s)?, Guardian(s)?
Team 3: Counselor Ham-Mil, Identified Student, Representative from the MHS Leadership Team, Teacher(s)?, Guardian(s)?
Team 4: Counselor Ron-Z, Identified Student, Representative from the MHS Leadership Team, Teacher(s)?, Guardian(s)?
Teachers are invited to be a part of the EWI meeting/EWS Team either in person or via a GOOGLE Meet. If teachers can’t attend a student’s EWI Meeting they are encouraged to give input through a classroom progress report.
Guardians are invited to be a part of the EWI meeting/EWS Team either in person or via a GOOGLE Meet. If guardians can’t attend a student’s EWI Meeting the EWS Team Facilitator will attempt to complete a Guardian Interview or Questionnaire to get input.
STUDENTS MUST BE PRESENT AT EWI MEETINGS. Requiring students to be present at their EWI Meetings allows students to “own their education” and be seen and heard. STUDENT VOICE IS KEY.
At the EWI Meeting students are asked about BASIC NEEDS, offered a variety of resources from tutoring, sports, summer school etc.
What are the EWS on-track identified thresholds?
APS uses the Johns Hopkins model of at-risk indicators identified as:
Students must be enrolled for at least 10 days.
Attendance flag/indicator is TRUE if the student goes below 90% for DAYS PRESENT/DAYS ENROLLED.
Behavior flag/indicator is TRUE if the student has one or more in-or-out of school suspensions.
Course Performance flag/indicator is TRUE if the student has two course grades below a D.
Manzano High School’s EWS School-wide Data Pulls
At the beginning of each week Manzano’s EWS Resource Teacher pulls the following data reports from Edvantage/Versafit/Hoonuit.
MHS General Data: This report generates the # of teachers, # of students, YTD attendance %, # of misconducts, # of students at-risk
MHS 30-Day Attendance Trend: This report monitors which dates and days of week have the highest # of absences.
MHS Current Enrollment: This reports shows the # of students per grade level.
MHS EWS Indicators: This report shows the # of students with one indicator, two indicators and three indicators
MHS Chronic Absenteeism: The report shows the # of students at each level of absenteeism (red, yellow, green and blue). This report also includes names of students and can be filtered by grade level etc.
MHS EWS Expanded Excel Spreadsheet: This report includes ALL students, but can be filter by ethnicity, grade, at-risk grade etc. This report generates the names for the EWI Teams.
Manzano High School’s EWI Data Pulls for individual students and monitoring
Each EWS Team pulls the following data from SYNERGY.
Student Demographics (McKinney-Vento)
Student Transcript (STU 204)
Student Grade Book
StudentVue (Period Attendance Data)
Student Profile (attendance monthly %, period tardies, behavior referrals/incidents)
Important Resource
The Manzano High School Intervention Map has all of the EWI Meeting materials as well as the EWI Process and teacher interventions.
Jeanie Stark
MHS EWS Resource Teacher
Office: 505-559-2200 ext: 23225
Cell: 505-702-5071
elgenia.stark@aps.edu