Guide for Online Parallel Session Presenters  

PRE-SESSION PREPARATIONS

• Presenters:

  • must regularly check the conference website and their emails’ inbox or spam folders for the schedule of paper presentations and announcements;

  • must submit their audio-video recorded presentation to info@amic.asia by October 5, 2025; and

  • must inform the Conference Secretariat via info@amic.asia if their presentations have embedded videos.

FORMAT OF PRESENTATION

Presentation material may be in Google Slides, Portable Data File, Microsoft PowerPoint, Canva, Prezi, or any other presentation software/application. The recorded material should be able to show the slides as these are being discussed by the presenter. 

LENGTH OF PRESENTATION

Total length of presentation is seven (7) minutes. This also applies to recorded presentations with multiple presenters.

PRESENTATION PROPER

Each parallel session has an assigned moderator who will facilitate the flow of the session proceedings. The recorded presentation will be played according to the sequence in the final line-up of presentations per parallel session.

• Before starting with the presentation, presenters must acknowledge the paper’s authors and co-authors.

• Presentations must be brief. Key points/highlights of the paper/study should be emphasized.

• Questions for presenters of recorded presentations will be documented by the session moderator and endorsed to the Secretariat for collation. These will be sent to the authors via email.

DOCUMENTATION OF PRESENTATION

The parallel sessions will not be broadcast LIVE on any platform as the conference is primarily an in-person event. But the organizers will photo-document the parallel sessions. Onsite presenters may also take photographs or audio-video recordings during the sessions. Uploading these materials to any of the online presenter’s social media platforms or to their respective affiliation’s official websites is of their own volition. They must ensure that data privacy protocols are observed prior to uploading. 

CONFIRMATION OF PRESENTATION

Once all presentations are done, the session moderator will certify that the recorded presentation was played at the session. This will become the Secretariat’s basis for the issuance of the e-certificates. 

CONSENT FOR AMIC TO USE IMAGE OR VOICE

Presenters are requested to fill out the attached Consent Form that will allow AMIC to use photographs or video recordings that may include the presenters’ image or voice, taken during the parallel session for posting on its official website and social media accounts for informational, promotional, and educational purposes in relation to the 31st AMIC Annual Conference. 

CERTIFICATES OF PRESENTATION

After the conference, Certificates of Presentation and Participation will be emailed to the authors and co-authors of abstracts presented at the session via recorded material.

CONSENT FORM

I, ________________________________________ consent to the taking of my image and recording of my voice by the Asian Media Information and Communication Centre, Inc. (AMIC) for the legitimate purposes stated below:

1. My image or voice may be used, reproduced, or published for promotional, educational, and/or informational purposes related to the 31st  AMIC Annual Conference;

2. My image or voice may be used on AMIC’s website, social media accounts, in photographs or videos, in printed materials, or in other media as determined by AMIC;

That I have no right to inspect or approve the finished product or the use to which my image or voice may be applied; 

That I will not receive any financial or other type of compensation arising from or related to the use of my image or voice;

That AMIC will own and has rights to the content as an intellectual property asset; 

That I may revoke my consent at any time for future use or distribution of my image or voice by providing written notice to AMIC;

That I will not hold AMIC liable for any unauthorized use of my image or voice by third parties; 

That I am signing this consent form voluntarily without coercion or pressure from AMIC or its representatives;

SIGNATURE OVER PRINTED NAME
Date signed: